Executive Assistant Office Manager

Roseann Latona

*** ******* ****, *******, ** ****2 • Cellular 201-***-****

***********@***.***

Professional Summary

Dedicated and highly efficient Executive Assistant with a proven track record in administrative operations, payroll processing, and general accounting. Brings over 25 years of experience supporting executive leadership, managing multi-company payroll systems, handling union compliance, and ensuring smooth financial reporting. Recognized for exceptional organizational skills, attention to detail, and the ability to build strong client and employee relationships. Bilingual in Italian and Spanish; commissioned Notary Public in the State of New Jersey.

Core Competencies

Executive Support & Office Administration

Multicompany Payroll Processing

Union Compliance & Reporting

Accounts Payable & Receivable

Financial Statement Preparation

General Ledger Reconciliations

Audit Support & Internal Controls

HR & Employee Records Management

Serve as liaison between management and external clients, fostering positive relationships and efficient communication.

Bilingual: Italian & Spanish

Notary Public – State of New Jersey

Proficiency: ADP Payroll, Olympic Payroll, Avitus, Alphastaff, Webclock, Lacerte, DocuSign, Quick Books, e-Signature, Outlook, Scheduler, Red Tail, My Avantax, Wealthscape, Envestnet, Annuity Right, e-Money, establish all types of investment accounts: brokerage, advisory, annuities, proposals, etc.

Professional Experience

11/24-04/2025 Rockwell Maintenance, Vik XS, Bova Services, Belleville, NJ

Payroll and Human Resource Administrator, Office Administrator

Accurate and timely processing of payroll for all employees, including salaries, wages, deductions, commissions and benefits.

Ensuring compliance with federal, state, and local payroll, wage, locals/union regulations, and hour laws and regulations.

Maintaining accurate and up-to-date employee payroll records, including salaries, bonuses, union, and personal information.

Preparing and filing payroll taxes, quarterly and year-end tax reports, submitting monthly remittance reports to locals/unions, and ensuring compliance with tax laws and regulations.

Research and conduct union/local audits and Department of Labor audits.

Administering employee benefit programs, including deductions for health insurance, retirement plans, union deductions, 401k deductions, union monthly reporting, and other voluntary deductions.

Certified Payroll Expert.

Experienced with specific payroll software: ADP, Olympic Payroll.

Investigating and responding to payroll inquiries from employees, providing clear and detailed explanations.

Excellent verbal and written communication skills for interacting with employees, HR, and management.

Research, interpret and analyze financial data.

Focus on accuracy and precision in all payroll tasks.

Ability to analyze payroll data, identify discrepancies, and resolve issues.

Assisting with audit procedures and responding to auditor inquiries.

Preparing reports and other documents, maintaining filing systems, and assisting with project management.

11/22-03/2024 Couto, DeFranco, P.A., West Orange, NJ

Office and Wealth Management Executive Assistant, Junior Accountant, Bookkeeper

Motivated and detail-oriented Junior accountant.

Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting and correspondence handling.

Maintaining accurate and up-to-date financial records, including general ledger, accounts payable, and accounts receivable.

Assisting with the preparation of financial statements (e.g., balance sheets, income statements) and reports.

Analyzing financial data to identify trends and potential issues.

Research, interpret and analyze financial data.

Performing bank reconciliations and other financial reconciliations to ensure accuracy.

Demonstrating proficiency in accounting software and wealth management systems: Lacerte, DocuSign, Quick Books, e-Signature, Outlook, Scheduler, Red Tail, My Avantax, Wealthscape, Envestnet, Annuity Right, e-Money, establish all types of investment accounts: brokerage, advisory, annuities, proposals, etc.,

Supporting the preparation of tax returns and ensuring compliance with relevant regulations.

Assisting with audit procedures and responding to auditor inquiries.

Direct client relations and maintenance of clients’ accounts, requests, etc.

Preparing reports, presentations, and other documents, maintaining filing systems, and assisting with project management.

Assisting with audit procedures and responding to auditor inquiries.

Preparing reports and other documents, maintaining filing systems, and assisting with project management.

Serve as liaison between management and external clients, fostering positive relationships and efficient communication.

01/22-11/22 Burton, Cieri, Del Sordi & Co., LLC, Upper Montclair, NJ

Junior Accountant, Office Manager

Motivated and detail-oriented Junior accountant.

Solid working knowledge of MS Office with a strong level of proficiency in excel.

Administration of accounts receivable and accounts payable.

Efficient maintenance of the integrity of general ledger accounts.

Engagement with budget development and financial forecasting.

Research, interpret and analyze financial data.

Excellent organizational skills with demonstrated ability to effectively prioritize and meet

strict deadlines.

Proven ability to work quickly learned and use new technologies and tools.

Support the month end closing process.

Audit process and pay vendor invoices in an accurate and timely manner.

Reconcile invoices to purchase orders and bill customers.

Resolve AP and AR problems with vendors and customers.

Process 1040’s, etc.

Record and process employee expense reports and reconcile credit card statements.

Assist with preparation, analysis and verification of accounting records, financial statements, and reports to ensure accuracy and adherence to reporting and procedural standards.

09/14-9/18 Alpine Limousine Service, Inc., Maywood, NJ

Bookkeeper, Assistant Controller & Assistant HR Coordinator

Coordinate and prepare the company weekly payroll with Webclock, Avitus & Alphastaff, etc.

Proficient in Quick Books Premier 2016, Quick Books 2014, Quick Books 2011, Quicken 2010, Microsoft Word, Microsoft Excel, Outlook, etc.

Assist in managing all Human Resources, including but not limited to maintenance of health insurance and pension plan packages.

Coordinate and maintain Commercial Insurance, Workers Compensation, Umbrella Policy, and Certificates of Insurance-issued, maintained and received.

Manage Both Accounts Receivables and Accounts Payables.

Compile Cost Analysis and Invoice Comparison Reports.

Liaison to Controller.

Manage and reconcile numerous bank accounts.

Monitor compliance with federal, state, & local governing bodies.

Implement, prepare, and maintain the renewal of all state mandated certificates.

Research NYC and NJ violations; coordinate payment plans with drivers and input & pay summons as they come due.

08/11-04/2014 D & S Land Development, LLC., Ramsey, NJ

Office Manager/Bookkeeper/Payroll & HR Coordinator

Coordinated and prepared company weekly payroll with Paychex, etc.

Proficient in Quick Books Premier 2014, Quick Books 2011, Quicken 2010, Microsoft Word, Microsoft Excel, Outlook, etc.

Managed Human Resources, including but not limited to the maintenance health insurance, union reporting and pension plan packages.

Coordinated and maintained Commercial Insurance, Workers Compensation, Umbrella Policy, Certificates of Insurance-issued, maintained and received, etc.

Liaison to outside Accountant and manage both Accounts Receivables and Accounts Payables.

Managed and maintained company 401K.

Monitor Expense Reduction & maintain Office Supplies & Inventory.

Manage and reconcile numerous bank accounts.

Prepare all bonding correspondence and complete proposals for projects to bid.

Supervise and oversee all correspondence with clients, engineers, suppliers/vendors, attorneys, etc.

Prepare AIA’s, Continuation Sheets, Client Invoicing, Lien Waivers, Public and Private Contract, Insurance Compliance, Bonding Compliance/Corresponding, etc.

Monitor compliance with federal, state, & local governing bodies, preparing monthly manning reports, certified payroll, Form AA-201, Form AA-202, Quarterly ST-50’s, Form2290, W-9’s, etc.

Implement, prepare, and maintain the renewal of all state mandated certificates for Public Contracts such as: NJ DOT, NJ Transit, State of New Jersey Schools Development Authority, NJ Public Contractors Registration Certificate, NJDPMC, etc.

Coordinate OSHA & Safety Policies & Procedures Manual.

Ensure projects and tasks are met in a timely fashion and oversee the quality of work performed.

10/98-07/2011 Persistent Construction Co., Fairview, NJ

Office Manager/Bookkeeper/Payroll & HR Coordinator

Coordinate and prepare the company weekly payroll for separate business entities with ADP, then Pay Expert.

Proficient in Quick Books 2011, Quicken 2010, Microsoft Word, Microsoft Excel, Outlook, etc.

Coordinate and maintain health insurance, pension plan packages and prevailing wage benefits.

Coordinate and maintain Commercial Insurance.

Managed Both Accounts Receivables and Accounts Payables for Three Separate Entities.

Compiled Cost Analysis and Invoice Comparison Reports for existing projects.

Liaison to outside Accountant.

Manage and reconcile numerous bank accounts.

Supervise and oversee correspondence with clients, engineers, suppliers/vendors, attorneys, etc.

Prepare AIA’s, Continuation Sheets, Client Invoicing, Lien Waivers, Public and Private Contract, Insurance Compliance, Bonding Compliance/Corresponding.

Monitor compliance with federal, state, and local governing bodies, preparing monthly manning reports, certified payroll, Form AA-201, Form AA-202, Quarterly ST-50’s, Form2290, W-9’s, etc.

Implement, prepare, and maintain the renewal of all state mandated certificates for Public Contracts such as: NJ DOT, NJ Transit, State of New Jersey Schools Development Authority, NJ Public Contractors Registration Certificate, NJDPMC, etc.

Worked with and reported to numerous unions.

Human Resources Manager and maintained company 401K.

06/90-12/99 Hudson United Bank, North Bergen, NJ

Assistant Secretary/Assistant Branch-Sales Manager

Operational manager of $35 million dollar producing office.

Assist branch manager with business development.

Organize, promote, and implement staff goals and objectives.

Customer relations and oversee all customer correspondence.

Enforce and oversee all branch compliance procedures and correspondence.

Prepare all month-end reporting, including reconciliation for all general ledger and expense accounts.

Oversee and enforce budgeting in the office.

Member of Hudson United conversion team.

EDUCATION:

1.St. Peters University, Jersey City, NJ

Course of Study: Business Administration/Accounting

2.North Bergen High School, North Bergen, NJ

Ranked Top 25% of Graduating Class

REFERENCES:

Available upon request.

Contact this candidate