Administrative Assistant Property Management
Resume:
Jennifer Hamilton
Tucson, AZ *****
****************@*****.***
Professional Summary
Highly self-motivated, organized and dedicated to maximizing profits. Skilled property management professional experienced overseeing operational aspects, tenant relations, office management and maintenance coordination. Successful with business considerations to achieve financial targets. Excellent interpersonal, communication and leadership abilities. Authorized to work in the US for any employer
Work Experience
Special projects operator
R.E. Darling Co-Tucson, AZ
July 2023 to January 2025
• Mixed compounds
• Built parts using rubber
• Maintained work space
• 6 S procedures
• Made parts for the military and Raytheon
Administrative Assistant/Receptionist
KE&G Construction-Tucson, AZ
July 2023 to April 2024
• Answered phone calls
• Transfered calls
• Filing
• PPE tracking
• Onboarding
• Consulted with customers
• OSHA 10 class prep
• OSHA 10 Student Tracking
• Audits
• Excel
• Microsoft office
• Microsoft word
• Supply ordering
• Stocking supplies
• Helped make business cards for employees
• Set up classes for flagger training
• Communicated with safety director as needed for safety concerns as well as safety equipment audits
• Maintained confidentiality
Shipping and Receiving Clerk
Hexagon Mining-Tucson, AZ
May 2021 to July 2023
Checked customer orders, labeling and documentation prior to shipment to avoid delays. Maintained inventory of shipping materials and supplies. Checked items to be shipped against work orders to confirm correct quantities, destination and routing. Obtained required documentation to process shipments and support movement. Organized deliveries by sorting and stocking receivables Tracked inventory levels, handling aspects of shipping and receiving and kept accurate records. Logged inbound and outbound discrepancies for wrong products, incorrect quantities and damages. Monitored merchandise received and shipped from facility in computer system. Prepared packages for shipping and determined most economical shipping methods. Compared bills of lading against actual merchandise received, inspected for damaged goods and coordinated distribution to correct departments.
Identified order discrepancies and damaged items and notified supervisor. Prepared documentation to track and report on damaged or missing items. Communicated with carrier representatives to follow specific procedures and make special delivery arrangements.
Contacted transport companies and suppliers to expedite, trace, or return shipments. Rejected deliveries containing damaged items or shortages and corresponded with shipper to rectify issues.
Prepared work orders, bills of lading or shipping orders to route materials. Packed, sealed or affixed postage to prepare materials for shipping. Inspected and recorded incoming and outgoing orders for count, damage and dates. Recorded shipment data for reporting, accounting or recordkeeping purposes. Examined shipment contents and compare with manifests, invoices or orders to verify accuracy. Unpacked and examined incoming shipments to confirm consistency with records and routed materials to appropriate department.
Compared and verified identifying information of outgoing shipments. Traced missing material and shipments through vendor and customer communications. Requisitioned and stored shipping materials and supplies to maintain inventory of stock. Folded letters, circulars or other documents and inserted into envelopes for distribution. Machine Operator Assembler
Rain Bird-Tucson, AZ
March 2022 to April 2023
Set up machines for various jobs to maintain compliance with manufacturing thresholds and waste reduction initiatives.
Prepared machine for production processes by equipping with required tools and parts. Verified production orders prior to starting set-up. Detected work-piece defects and machine malfunctions, maintaining apparatus to prevent future issues. Manipulated controls to set, activate and adjust mechanisms on machinery. Monitored and observed production line to watch for pile-ups and jams. Maintained assigned equipment and performed daily inspections to increase equipment longevity and cut costs.
Documented daily production data and submitted accurate time logs to keep management up-to-date. Completed written reports of problems and necessary repairs to forward to management and maintenance personnel.
Established and adjusted feed rates and cutting parameters to keep operations in line with production demands.
Temporary Employee
Robert Half-Tucson, AZ
January 2020 to March 2022
Received deliveries, scanned packages and updated orders in internal database. Examined packages and goods for damage and notified vendors of replacement needs. Stored items in orderly and accessible manner in warehouse tool rooms, supply rooms, or other areas. Processed requests and supply orders and pulled materials to successfully prepare orders. Compiled, sorted and filed records of product orders, business transactions and other activities. Processed loans with Nova home loans
Medical coding for Pathways of Arizona
Onsite Apartment Manager
Glenn East Apartments-Tucson, AZ
November 2018 to November 2020
Handled rent collection invoices, billing and other tenant-related charges as per lease agreements. Attracted quality tenants and screened with standard checks to verify suitability for available apartments. Maximized occupancy with strong marketing and tenant relations skills. Supervised administrative and maintenance staff supporting needs of tenants in 100 units. Coordinated efficient move-outs, cleanings and move-ins to minimize time between residents. Negotiated rates and prepared documents such as communization, pooling and production sharing agreements.
Maintained thorough, accurate and compliant records for internal and regulatory audits. Maintained in-depth knowledge of competition through consistent evaluation of market conditions and trends.
Implemented operational policies and procedures with rent collections, maintenance and purchasing. Inspected properties regularly to identify deficiencies and schedule repairs. Liaised between company and owners to address and remedy ongoing concerns. Onsite Apartment Manager
Eucalyptus Gardens Apartments-Tucson, AZ
August 2009 to November 2018
Handled rent collection invoices, billing and other tenant-related charges as per lease agreements. Implemented operational policies and procedures with rent collections, maintenance and purchasing. Attracted quality tenants and screened with standard checks to verify suitability for available apartments. Supervised administrative and maintenance staff supporting needs of tenants in 50 units. Maximized occupancy with strong marketing and tenant relations skills. Coordinated efficient move-outs, cleanings and move-ins to minimize time between residents. Negotiated rates and prepared documents such as communization, pooling and production sharing agreements.
Maintained thorough, accurate and compliant records for internal and regulatory audits. Maintained in-depth knowledge of competition through consistent evaluation of market conditions and trends.
Remained aware of all construction and maintenance projects and notified appropriate individuals of project updates, delays and schedule changes.
Met with landowners to secure access to mineral rights and facilitate company drilling on privately owned parcels.
Enhanced event space quality by partnering with construction crews and contractors to complete maintenance and repairs.
Inspected properties regularly to identify deficiencies and schedule repairs. Reviewed and interpreted vendor contracts to effectively enforce all requirements. Verified property compliance with state and federal regulations avoiding any form of discrimination or illegal practices.
Liaised between company and owners to address and remedy ongoing concerns. Fostered good working relationships with owners, residents and board members. Education
High school diploma
Valley Union High School - Elfrida, AZ
August 1999 to May 2003
Skills
• Packaging
• Construction
• Property management
• Assembly
• Stocking
• Office management
• Order Picking
• Inventory control
• Clerical Experience
• Shipping & receiving
• Communication skills
• Machining
• Manufacturing
• SAP
• Organizational skills
• Leadership
• Internal Audits
• Heavy lifting
• Warehouse experience
• Customer service
• Administrative Experience
Certifications and Licenses
Certified Apartment Manager
Certified Property Manager
Driver's License
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