Supply Chain Business Solutions

Pumla Sibika

ID NO: 811***-*******

Contact Details: 072-***-**** & 068-***-****, **************@*****.***

Physical Address: 17 Darlington Road,

Berea, East London, 5241

EDUCATION & TRAINING

Grade 12 - East London Science College – 1999

Public Management – Cape Peninsula University of Technology – 2002

Skills Programme in Office Administration - Damelin 2007

Procurement and Supply Chain Management Course - Damelin -2018

Finance for Non-Financial Manager – Imsimbi Training - 2023

First Aid Level 1 – Riverport Training Academy – 2023

Data Records Management - Imsimbi Training - 2025

CAREER SUMMARY

COMPANY POSITION DURATION

TNM CONSULTING PA TO THE CEO& OA FEB 2007 – OCT 2011

RAILWAY SAFETY REGULATOR PA TO THE RM& OA NOV 2011 - JULY 2018

GLOBAL BUSINESS SOLUTIONS SALES ADMINISTARTOR SEP 2019 – JUNE 2020

TEWO CIVIL CONTRACTORS PA TO THE CEO JUNE 2020 – 31 JAN 2022

INSYNC BUSINESS SOLUTIONS PA TO THE PLANT LEADER MARCH 2023 – TILL DATE

PROFESSIONAL EXPERIENCE

INSYNC BUSINESS SOLUTIONS – ADMIN ASSISTANT MARCH 2023– TILL DATE

Scheduling meetings and manage Plant Leader’s diary.

Plan travel: flight bookings, vehicle rentals and accommodation

Run errands as and when requested.

Obtaining operational KPI from various departments on daily basis

Record, update and send KPIs to GM and other relevant stakeholders.

Monthly contract review presentation

Organizing meetings and taking minutes

Capture and record attendance on Prisma General Manager’s Group

SAP application for new employees, SAP reinstatement and SAP role updates

Register employees with MBSA HR for SAP access.

Capture and record all assets verification, liaising with Head Office in an annual plan asset verification

and registering new items with Head Office.

Health and Safety Representative – First Aider

TEWO BUILDING AND CIVIL CONTRACTORS – PA TO THE CEO JUNE 2020– 31 JAN 2022 (CONTRACT)

Managing and organizing the CEO’s diary including planning, arranging his meetings.

Handling the CEO’s calls (Incoming and outgoing calls).

Co-ordinate all the CEO’s travelling arrangements.

Check for all new tenders and apply for new tenders.

Keep record of tender submissions and their brief meetings.

Deputizing for the manager, making decisions and delegating work to the others in the absence

of the manager.

Dealing with laborers and communicating on their behalf to the CEO.

Running all the CEO’s errands including personal errands.

SALES ADMINISTRATOR: GLOBAL BUSINESS SOLUTIONS SEP 2019 – JUNE 2020

Track stocks of office supplies and place orders

Assist colleagues whenever necessary.

Keep record of training tracker

Print training manuals for all training

Create attendance register for training and Name Tags

Do training certificates for delegates.

Create and update records and databases with personnel details

Keep track of all training records for auditing records

Provide training feedback to facilities.

Updating training tracker with training cost

Managing Office Equipment

Offer tea/coffee to visitors.

Generating invoices for training

Assist with training arrangements and all necessary communication,

Do POE administrating.

Keep track of all POE which needs to be submitted to Service Seta

File management

PA TO RM AND OA: RAILWAY SAFETY REGULATORS NOV 2011 – JULY 2018

Provide Professional Client Liaison and Public relations service to both Regional Manager and Stakeholders.

Handling Regional Manager’s diary

Managing WC and EC movable Assets, ensuring that all Assets are used effectively and efficiently.

Organize and plan the EXCO meetings and prepare all the packs for the meeting.

Consolidate Weekly & Monthly Report for WC and EC

Arrange Audits and update audit schedule.

Co-ordinate traveling & accommodation for the EXCO Team and Regional Manager and the Inspectorates in Western Cape and Easter Cape

Managing companies’ procurement of Stationary and refreshments for the Regional Manager’s Office

Attend meeting and take meeting notes.

Maintaining Leave Register and Attendance Register.

Monitor Petty Cash expenditure for the Department.

Arranging & processing a systematic, accessible filing system.

Maintain departmental database.

Was a Health and Safety Representative for the Western Cape Region.

Manage the acquisition of goods and /or services through supply chain management process

Organizing and maintaining diaries and making appointments

Carrying out specific projects and research

Responsible for account and budget

Involved in decision making processes.

Liaising with clients, suppliers and other staff.

Handling calls, enquiries, requests & managing them effectively.

Meeting clients in all level of seniority

Devising and maintaining office systems, including data management, filing, etc.

Deputizing for the manager, making decisions and delegating work to the others in the absence of the manager.

PA AND OFFICE ADMINISTRATOR: TNM CONSULTING FEB 2006 - OCT 2011

Maintained organized diaries and scheduled appointments for the CEO

Arranged travel & accommodation for all employees

Maintained effective records and administration

Managing the CEO office in the CEO’s absence and ensure the office is functioning effectively and efficiently

Ensured success in CEO management sitting and other relevant structures related to the office

Followed up on resolutions taken in management meeting for implementation

Attended and scrutinized responses/submissions/ reports and leave it for CEO’s attention

Ensured proper communication with both external and internal stake holders of the CEO’s office

Attended to client services directed to the CEO’s office

Provided administrative assistance with regards to flow of work and information within and outside the CEO’s office

Coordinated reports on the implementation program

Ensured timeous reporting deadlines are met

Ensured that the office is in good working order

Advised the CEO regarding the engagements

Managed and analyzed budget proposal for the office of the CEO

Managing companies’ assets and ensuring safe keeping, all assets are accounted.

Handled calls, enquiries, requests for the office of the CEO

Performed advance typing for the CEO and Emailed Memos and Circulars

Ensured effective and efficient flow of documents and filing systems.

Ensured safe keeping of all company records in the office of the CEO in line with the company’s policies and procedures

Compiled monthly reports and annual reports

Organized CEO’s travelling arrangements and ensure supply chain processes are managed effectively

Collected and analyzed information requested by the CEO

SKILLS ACQUIRED

Calendar Management:

Creating and Maintaining Databases:

Event Planning:

Handling Inquiries and screening calls:

Information Management

Implementing Procedures:

Maintaining Filing Systems / Record-keeping:

Managing Relationships with Clients:

Office Management:

Planning & Organizing Meetings:

Preparing Reports:

Presentation Preparation:

Project Management:

Purchasing, sourcing and working with suppliers:

Research:

Strategic Planning:

Travel Arrangements:

REFERENCES

SENIOR INSPECTOR : Mr. Sivuyile Bebelele

RAILWAY SAFETY REGULATOR

CONTACT DETAILS : 084*******

REGIONAL MANAGER (WC & EC) : Ms Tamia Sopotela

RAILWAY SAFETY REGULATOR

CONTACT DETAILS : 087-***-****/ 083-***-****

PLANT LEADER : Mr Nkosi Mbambalala

INSYNC BUSINESS SOLUTIONS

CONTACT DETAILS : 083-***-****/ 067-***-****

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