Executive Assistant Accounts Payable

N A N C Y WYATT

OBJECTIVE

To obtain a challenging position which will allow me both to utilize my current skills and to expand my knowledge and experience to aid with the advancement and goals with your company.

EXPERIENCE

2021–2025 Roller Die & Forming Louisville, KY

Executive Assistant

Met all deadlines as assigned by management

Answer phones and greet guests. Direct both to right person as needed

Get and distribute mail daily

Scan Receipts

Calendar management

Communication liaison

Travel coordination

Document preparation and management

Project support and research

Preparing, editing, and distributing reports, presentations,

Handling confidential information with discretion and professionalism

Supervising support staff or junior team members

Acting as the point of contact among executives, employees, clients and

Managing information flow in a timely and accurate manner

Managing executives’ calendars and set up meetings 2023–2025 Roller Die & Forming Louisville, KY

Accounts Payable Executive

Process and verify invoices for accuracy and completeness.

Reconcile vendor statements and resolve discrepancies.

Coordinate with internal departments to obtain necessary approvals.

Schedule and execute timely payments to vendors.

Maintain and update accounts payable records and files.

Prepare month-end closing reports and assist with audits.

Develop and maintain relationships with vendors and suppliers.

Ensure compliance with company policies and financial regulations.

Proven experience in an accounts payable role.

2

Proficiency in accounting software and Microsoft Office Suite.

Excellent organizational and communication skills.

Detail-oriented with strong analytical abilities.

Ability to manage multiple tasks and meet deadlines. 2013–2021 Janitorial Systems Louisville, KY

Executive Assistant

Prepared Monthly Reports for the Owners of the company

Prepared and went over all new hire paperwork for all new hires

Worked closely with the Insurance Company to assist with any changes to the policy or with the Franchise Owners.

Met all deadlines as assigned by management

Ordered equipment and supplies as needed

Distribute mail daily

Entered all deposit in QuickBooks an online banking

Keep track of all Franchise Owners LLC Status and prepared early renewal for them

Assisted with Franchise Owner getting LLC and EIN

Prepared Quarterly Compliance for the Franchise Owners to complete

Prepared all the sales paperwork for new Franchise Owners to sign and scheduled training for them

Prepared Franchise checks for two cities

Mailed out all invoices for current customers

Maintained and kept current all Franchise and Customer files

Called on collections for two citys

2009–2013 UPS Supply Chain Solutions Louisville, KY Lead Administrative - Autogistics

Facilitate transportation for Ford vehicles into our system for transportation for up fit and return into the Ford network system.

Strong Customer Service Skills answered phones calls for customers wishing to transport vehicles throughout the United States.

Team Lead Verifier over 12 other TSR

Training new team members and setup of new employees

Assisted the Verification team with carrier, customer, and client issues

Facilitate transportation of all vehicles into Manheim Auctions

Verifying vehicle location. Created orders in our system. Maintaining accurate verbal information to input into the system

Monitoring group e-mail inboxes for all auctions, and ensuring that all requests are handled professionally, and in a timely manner

Dispatcher for multiple customers, Negotiating prices, exception transports with carriers, customers, and clients

3

Good communication skills between the client and the origin. Strong system skills

Created morning and weekly Reports using Taleau Software. Report all findings and data

Assisting supervisor with research, and special projects

Handle all incoming and outgoing mail, NDA, and packages within the department

Preparing P-card transaction, and expense reports monthly 2007–2009 UPS Supply Chain Solutions Louisville, KY Administrative Assistant – Sprint Acct.

Daily morning reports that go directly to Sprint

Updated the Organizational Charts

Audits for the products

2001–2007 UPS Supply Chain Solutions Louisville, KY Plant Engineering Administrative Assistant

Vendors - taking phone calls from vendors about any questions concerning invoices. Answering phone call for a Work Ticket Line

Compile a Weekly Summary Report for upper management

Created Local PO in Oracle for all the PE invoices

Reviewed the APPO monthly for the Dept

Reports/ Spreadsheets for the engineers as requested. Update all reports for the weekly meetings

Maintained a file with current contracts and insurance certificates for all vendors

Updated the Organizational Charts for the PE Dept

Created PowerPoint presentations as requested

Preparing P-card transaction forms for the engineers.

Ordering office supplies for the Dept.

EDUCATION

May 2005– Indiana Wesleyan University Louisville, KY

Associates in science of business

1994-1997 Southern High School Louisville, KY

Nancy Wyatt

*********@*****.*** 502-***-****

8 5 1 3 P E G G Y D R I V E • L O U I S V I L L E, K Y 4 0 2 1 9 • P H ONE ( 5 0 2 ) 432- 6180

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