Administrative Assistant Front Desk

Katherine Varela

Manassas, VA ***** ******@*****.*** 571-***-****

Education

Northern Virginia Community College

Associate of Science (AS) in Business Administration Expected Graduation May 2026

Relevant coursework: Mathematics and Business

Work Experience

Aviation Institute of Maintenance

Administrative Assistant January 2024 - Present

• Provide comprehensive administrative support to faculty, department heads, and student services staff

• Assist in maintaining student files, updating databases, and supporting compliance with institutional processes

• Serve as a first point of contact for students and visitors, maintaining a professional front desk presence

• Prepare internal documents, reports, memos, and data entries with a high level of accuracy Aviation Institute of Maintenance

FAA Certified Proctor September 2024 - Present

• Maintain the security and confidentiality of test takers information and materials

• Provide clear instructions to test takers and answer questions regarding the exam process.

• Effectively monitor and manage time during testing sessions to ensure all procedures run smoothly.

• Demonstrate a high level of professionalism in managing a quiet, focused testing environment. Leadership & Involvement

Aviation Institute of Maintenance

Career Services & Student Support January 2024 – Present

• Assist students with resume building, job search strategies, and career readiness

• Support Student Affairs initiatives including student workshops and one-on-one career advising

• Assisted with planning and organizing graduation ceremonies, including logistics, materials, and student communications

• Collaborate with the Career Services team to help students prepare for employment opportunities Skills

Administrative & Clerical: Front Desk Operations, Filing, Organizing, Time Management Software Proficiency: Microsoft Word, Excel, PowerPoint, Outlook, Access Customer Service: Client Relations, Communication, Sales Support Technical: Typing, Cashiering, Scheduling, Report Creation Additional Skills: Strong organizational skills, Problem-Solving, Multitasking, Attention to Detail Languages: Fluent English and Spanish (written and spoken)

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