Data Entry Administrative Assistant

Celeste Ramos

209-***-****>********.****@*****.***

SKILLS

Leadership Communication Proficient in MS Office 365

Typing/10 Key Touch Organization and Detail Oriented HIPAA Awareness

Case Management Budget Planning Data Entry

Project Management Problem-Solving Customer Service WORK EXPERIENCE

Housing Specialist/Administrative Assistant June 2023-Present Aspiranet Merced,CA

Organize and manage business and administrative functions for housing Transitional Aged Youth (TAY).

Secure affordable housing options, furnishings, utilities, and necessary program supplies.

Developed and maintained relationships with landlords, property managers, and housing agencies.

Collaborate with young adults to ensure housing is maintained to established standards.

Handle administrative tasks, including requesting and reconciling move-related funds.

Balances petty cash and codes all cash and credit card purchases.

Collects all necessary documentation for bank transfer reconciliations.

Facilitate communication and coordination between housing providers and program participants.

Monitor and support TAY in sustaining safe and stable housing environments.

Initiates paperwork for recurring rents, in addition to monitoring monthly payments for rentals.

Assist with participant move-ins and furnishing of apartments.

Conducts move-in, monthly, and exit inspections for apartment units and maintains household furnishing inventories.

Maintains Participant record per Funder, Agency, Regulatory and Licensing Compliance.

Maintains client and case confidentiality per HIPAA, Agency and Regulatory standard. Registrar April 2016-March 2018

WestMed College Merced, CA

Assist with the enrollment, withdraws and transfer of students and process applicable records.

Assist campus administration with the preparation of reports and student data information.

Ability to maintain confidentiality and privacy in accordance with governing HIPAA and FERPA regulations.

Maintain student enrollment and academic records.

Used data-base software for record keeping.

Maintain student attendance and grades.

Process and transmit requests for student information, including student transcripts for colleges and universities.

Data entry, email communication, system proficiency, and switch board.

Assist in the process of Federal Student Aid, posting of financial aid payments to student accounts and updating the National Student Loan Data System of student enrollments and dismissals. Program Manager/Coordinator February 2002-June 2015 California Health Collaborative Merced, CA

Responsible for the day-to-day operation of the Merced County Tobacco Control Program and the Teen Pregnancy Prevention program.

Assisted with writing Scope of Work and performing program assessments.

Responsible for the implementation of activities of the program to achieve contract compliance.

Coordinates the adult/youth coalition, mobilizes the community to facilitate norm and policy change.

Plans and manages onsite logistics for all program meetings and educational presentations.

Trains and supervises part-time Youth Staff of 2 to 3 teens to assist in implementation of project activities to carry out the campaign Teen Pregnancy Prevention and Tobacco Control for Merced County.

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