Procurement Officer Purchase Order
Resume:
Mitzi Rowe
Winchester, KY *****
***********@*****.***
Work Experience
Procurement Officer
DMA Bluegrass Station - Lexington-Fayette, KY
October 2023 to Present
DMA/BLUEGRASS STATION
Lexington, KY
Procurement Officer II (10/01/23 to present)
• Performs professional level duties in the procurement of and payment of goods and non-professional services
within the agency. Small Purchase Authority to include request for quotes, evaluation of responses, and award
processes.
• Creates requisitions for purchases that exceed the assigned Small Purchase Authority for review and approval by the Finance & Administration Cabinet. Monitors purchases made for conformance with the Model
Procurement Code (KRS 45A).
• Issues purchase orders to personnel for purchase of goods and services within three quote small purchase
authority; enters purchase orders into database; log daily w/document PRC & GAX numbers to keep records
accurate; develops and issues requests for quotes, research and create requisition and creates delivery orders.
• Creates purchase orders and payment request for invoices to be paid by getting required signatures and entering
invoices into internal accounting program then processing those invoices in eMARS; file paid/processed invoices
and purchasing documents; ensures purchases made are in accordance with the mode procurement code.
• Uses procurement card for ordering of items; processes all procurement card paperwork; keeps track of all
procurement card receipts to forward to the Department & Procard Administrator; contacts vendors for affidavits,
invoices, receipts and W-9 forms; maintain and keep vendor contact info up to date and current; communicate
with vendors as needed about invoice payment status.
• Receives, opens, stamps all invoices via US mail; creates purchase order, assigns purchase order and process
utility bills for payment; enters all invoices with purchase order and purchase order number assigned in the
internal accounting program; interprets and enforces purchasing regulations and policies with the division and
department.
• Cross trains with supervisor; attends all eMARS and purchasing training(s) and conferences as required. Performs
other duties as assigned.
Administrative Specialist III
DMA/KYLOC - Lexington, KY
May 2023 to Present
• Provides professional support to the division head, office or unit in developing, implementing and maintaining various complex programs, projects or activities; may
• Supervise subordinate employees; and performs other duties as assigned.
• Maintain/provides reports for the complex Defense Logistics Agency Troop Support program on daily production of cost of shipment, number of orders per shipment, total of items shipped within division and balance of orders, verifying balances with
Frankfort reporting to management within the division and the Defense Logistics Agency Troop Support.
• Responsible for overseeing and submission of division timesheets to the payroll office in Frankfort; verifies timekeepers have the current information, enters time and attendance on time sheets for submission; works with the payroll office in
Frankfort in solving payroll issues.
• Prepares travel for employees who are required to go to other location for business; process vouchers and verifies all information required is correct and submits to Frankfort for processing.
• Schedules all training for employees and verifies class, time, dates and confirmation with employees within the division.
Administrative Assistant III
Catalent - Winchester, KY
June 1996 to September 2022
• Data entry, filing, and answering phones for Maintenance Supervisor and Director of Engineering
• Process departmental payroll on a bi-weekly basis
• Direct calls from labs to maintenance mechanics for support
• System and Database administrator for Maintenance software "MP2 5.0"
• Run scheduled preventive maintenance tasks on all major equipment
• Support data with Documentum and Track Wise
• Member of the Implementation team for JD Edwards
• Provide administrative support to unit management by making travel arrangements and ordering office supplies
• Implementation Team for Blue Mountain RAM CMMS Administrator Administrative Assistant
Chapman Printing Compnay - Lexington, KY
March 1993 to June 1996
• Filing, Data Entry, Sorting and Distribution of Mail, Cash receipts, making deposits, and operating a Switchboard
• Ordered Office supplies and processed printing orders over the phone
• Assisted with other departments such as shipping and receiving, copying, binding, proofreading, and editing
Specialist -4
US Army
January 1982 to December 1988
• Track Mechanic Course
• Tank and Vehicle Repair
• Cross-trained to field computers and maintenance office clerk
• Supply Clerk
• Good Conduct Medal
• Battalion Soldier of the Month
Education
Associate's degree in Medical Administrative Assistant Huntington Junior College - Huntington, WV
August 1990 to September 1992
Skills
• Knowledgeableof economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data
• Knowledgeableof administrative procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Medical Coding
• Oracle
• Data Warehouse
• Accounting
• Microsoft Word
• Time management
• Project management
• Customer service
• Double entry bookkeeping
• Management
• Microsoft Powerpoint
• Analysis skills
• Microsoft Outlook
Certifications and Licenses
Driver's License
April 2021 to April 2025
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