Administrative Support Records Management

JILL LASEKE

Dayton, Ohio

Cell: 937-***-****

*********@*****.*** (AED and CPR Certified)

PROFESSIONAL EXPERIENCE

Extensive experience working in general office settings with diverse rolls in administrative support, billing and graphic design. Responsible and self-motivated with excellent communication and problem solving skills. Ability to work independently, multi-task, and prioritize assignments with little direction. Proficient in Word, Quark, PowerPoint, Outlook, Access, Sharepoint, DDB, Excel, Publisher and Photoshop. Experience working with a team to create RFPs and RFQ responses and marketing materials including sales books. Possesses advanced analytical, technical and problem-solving skills and abilities. EMPLOYMENT HISTORY

Hospitality and Procurement Specialist

Epic Global, Chicago Illinois

June 2021 - Current

• Maintain conference rooms

• Keep the office and kitchens clean and organized

• Greet guests

• Maintain monthly budgets

• Order office supplies as needed

• Assist reception

• Order lunches and beverages for meetings

• Schedule Outlook meetings

• Assist with corporate events

Office Manager

Datassential, Chicago Illinois

September 2018 – October 2020

• Maintain conference rooms

• Assist marketing as needed

• Keep the office and kitchens clean and organized

• Greet guests

• Maintain monthly budgets

• Order office supplies and furniture as needed

• Coordinate with IT to ensure system maintenance

• Answer phones, order lunches and beverages for meetings

• Order and maintain office machines

• Deliver mail and packages

• Schedule Outlook meetings

• Communicates in person and through correspondence inside and outside the company with vendors and customers

Project Assistant/Reception

Reynolds, Smith & Hills, Incorporated, Chicago Illinois May 2018 – July 2018 – Contract Assignment – Kelly Mitchell

• Provide project administrative support to architects, engineers and designers

• Manage office machines

• Reception duties as required

• Greet vendors and guests

• Code and process bills for accounting

• Electronic and flat file maintenance

• Receive and track FedX packages

• Distribute mail

• Book and maintain conference rooms

• Order kitchen supplies

• Manage outlook calendar

Hospitality and Office Services Representative/Administrative Services EY – Ernst & Young LLP, Chicago Illinois

January 2018 — May 2018 - Contract Assignment – Kelly Mitchell

• Provide administrative support

• Book conference rooms

• Assist with Reception

• Meeting support with technical equipment set-up

• Manage office machines

• Manage office supplies

• Answer the main IT helpline

Office Manager/Administrative Assistant - Public Finance Support Analyst Hutchinson Shockey Erley & Company, Chicago Illinois March 2015 — November 2017

• Maintains and manages calendars in Outlook

• Coordination of conference rooms and provides hospitality services as needed in these meetings

• Communicates in person and through correspondence with inside and outside the company such as vendors, customers, and senior leadership

• Maintains organization/cleanliness of the office

• Maintain electronic filing system and process purchase requests for additional office supplies as needed

• Maintain database information, such as mailing lists, vendors, etc.

• Assist Co-workers with RFQ and RFP responses

• Create marketing materials and presentations for finance analysts and managers

• Composes and types correspondence, memos, organizational charts, confidential materials, etc.

• Prepares special or one-time reports

• Summarizes or replies to inquiries

• Creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval

Administrative Assistant/Office Administrator

Old Republic Risk Management, Chicago Illinois

January 2007 — December 2014

• Answer phones

• Arrange meetings and catering

• Create correspondence as needed by Risk Managers and Executives

• Order and organize office supplies and maintain the filing systems

• Phone and reply via email to clients needs such as copies and pdfs of certified documents

• Create PDF files of Risk Managers agreements and organize on the Company document system

• Keep all certified documents up to date and current in the system as well has hard copies

• Open and deliver mail, manage UPS packages and track to ensure timely delivery to clients EDUCATION

Academy of Merchandising and Design, Chicago Illinois Advertising and Design, Bachelor’s Degree

Contact this candidate