Administrative, detail oriented

Dijana Petrovic Mladen

**** ********* ***. *******, ** 10701 Cell: 646-***-**** E-mail: **********@*****.*** Experience

New Edge Renovation & Design Greenwich, CT

Administrative/Receptionist September 2017 - Present

• Organize and maintain all project files and drawings, both paper and electronic.

• Update and maintained database of construction project information, department address book, construction portal and templates and verify compliance of COI’s and permits are input into database.

• Assist Construction Managers in the management of cost control systems including tracking of project expense.

• Coordinate assignments and manage relationships with outside vendors (reprographic services, couriers, clients, consultants, and contractors to support new and existing construction functions.

• Assist in the preparation of proposals, RFP contracts, and marketing materials.

• Compile, organize, and accurately finalize documents for signature on client proposals.

• Maintain filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.

• Screen, handle, forward and place telephone calls for team members

• Schedule appointments and maintain calendars.

• Schedule conferences and all details for meetings; Update Angus with guests/visitors for all meetings.

• Manage invoices, billing, expenses, credit card statements.

• Sort, open, deliver or process incoming and outgoing mail, packages, and internal correspondence.

• Arrange for courier or overnight services.

ITOUCHU Prominent New York, NY

Receptionist November 2013 - February 2017

• Responsible for the administrate tasks pertaining support of ITOUCHU Prominent operations and implementing service teams to assure the team operates at high professional and efficient levels.

• Operated telephone console receives incoming calls and connects to the proper party.

• Served as the initial point of contact by telephone, email and walk-ins, clients, and visitors.

• Maintained office calendar with Microsoft Outlook, coordinated workflow and all conference rooms, scheduled meetings with I-Visitor.

• Assist and supported marketing and event planners, special events, and food services.

• Filing and maintaining organizational documents, billing, and reports.

• Prepared general correspondence, memos, as needed.

• Maintained business continuity records for department and assure that critical information, such as call trees lists are current and accessible to management team.

PEP Lacey Manufactory Bridgeport, CT

Quality Controller Assembler April 2012 - October 2013

• Assembled, solder or inspect small energy components.

• Responsible for obtaining and maintaining the proper revisions on all drawings, procedures, used daily.

• Followed work procedures and instructions using various tools to accurately assemble medical tools, installed and inspect all products and subassemblies.

• Verified calibration due dates on tools and test equipment prior to use and notify supervisor of out-of-date calibrations.

• Adequately labeled all parts, bins, shelves, sub-assemblies, and final assemblies in accordance with the proper procedures.

• Kept work areas clean and always organized.

• Properly install and inspect all products and subassemblies and inspect rejected parts.

• Set up and maintained a clean controlled sterilized work site.

• Kept records of purchases, sales, and requisitions. NGO D.O.O. (Non-Profit Organization) Subotica, Serbia, Europe Executive Assistant May 2006 - December 2011

• Maintained daily calendar for the Senior Partners including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings.

• Coordinated travel plans, both domestic and international, preparing a detailed itinerary prior to departure.

• Prepared and submitted bi-monthly expense reports for Senior Partners and reconcile T&E reports.

• Updated business development database and prepared reports for review.

• Served as a central point of contact for administrative inquiries.

• Drafted PowerPoint presentations and other business documents.

• Represented the practice and leaders to internal and external parties as required.

• Assisted with file maintenance, photocopying, scanning, mailings, trouble shooting, and meeting planning.

• Handled calls for the Senior Partners and other practice leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence. Skills

• Proficient in Microsoft Word, Excel, PowerPoint, Outlook

• Effective written and verbal communication skills

• Well-developed organizational skills

• Type 40-45 wpm

• Ability to handle multiple projects simultaneously

• Comfortable working in both Microsoft Windows 10 and Mac OS X

• Motivated self-started, initiated new project setups Education

Univerzitet Subotica (University of Subotica) Subotica, Serbia Europe Bachelors Degree in Business Administration Graduated May 2008 Tehnoloska Lazar Nesic Srednja Skola (Lazar Nesic Technology High School) Subotica, Serbia Europe Graduated June 2005

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