Seeking Remote Opportunity

Stephanie Thompson

Seeking a Remote Position – Strong MS Office Skills

WORK HISTORY:

Accounting Associate - February 2022 to Present

Ensure accuracy of data via excel xlookup function

Prepare clients’ monthly disbursement statements each month via pivot table

Prepare monthly commission statements for client representatives

Enter invoices and bills into QuickBooks Online

Check payment status for outstanding claims

EOM journal entries

Accounting/Administrative Assistant - Jacksonville, FL April 2018 to March 2019

Maintained office supplies and ordered accordingly

Prepared COI's to meet requirements for the insured and requesting vendor

Processed customers' insurance payments

Processed client's worker's compensation exemption requests

A/P and A/R utilizing QuickBooks

Administrative Assistant/Customer Service - Jacksonville, FL December 2016 to February 2018

Processed COD payments ensuring correct payment amount and Payor and Payee is accurate

Dispatched drivers to requests for pickups via A-Trak queue

Resolved late pickups and informed customers and shippers of delays

Maintained office supplies and ordered accordingly

Prepared bank deposits

Provided customers with tracking information on their shipments.

Customer Service - Jacksonville, FL March 2016 to December 2016

Prepare shipping documents

Invoice customers for purchases

Email statements to customers at EOM

Call customers for non-payment status

Purchase office and shop supplies

Office Manager - Jacksonville, FL August 2015 to February 2016

Intake tools for repair; processed payments for same

Managed accounts receivable/payable and reconciled in Sage

Entered general ledger entries via Sage

Handled petty cash, reconcile bank accounts and business credit card

Built relationships with clients, suppliers, and contractors

Ordered stock and office supplies

Emailed statements to customers on a monthly/as needed basis

Made bank deposits, transferred funds between accounts

Processed customer credit applications

Structural Steel Coordinator – Jacksonville, FL July 2014 – August 2015

• Sole ownership of purchasing the structural steel for our Hambro manufacturing line

• Interpret drawings for requisitions to send out to manufacturing

• Maintain an excel scheduling spreadsheet to ensure our orders are shipped on time

• Perform as liaison between manufacturing and the Hambro engineering department when a discrepancy on a drawing occurs

Purchasing – Jacksonville, FL January 2005 – July 2014

Entered purchase requisitions and purchase orders via SAP

Developed outstanding vendor relationships. Excellent negotiator with a proven history of attaining best price and delivery

Researched, selected, ordered, and purchased at the most favorable price consistent with quality, quantity, specification requirements, and other factors

Authorized payment of invoices or return of merchandise

Ordered all MRP/MRO materials as required

Maintained inventory levels to meet current and future needs

Ensured PPE was available and utilized at all times

Processed weekly payroll and submitted to the corporate office

Engaged with accounting to resolve invoice discrepancies

Assisted the engineering department in ensuring that all bill of materials for our products were correct

Extensive experience purchasing aluminum, resin, gel coats, gun-roving, and other various raw materials totaling $1.5 million spend in 2012-2013. Prior year spends totaled in the $3 - $4 million range

Extracted data from SAP to generate usage reports and created pivot tables

Processed new hires, to include meeting all legal requirements and assisted them in their benefits enrollment

United States Air Force – August 1979 to December 1984 – Honorable Discharge

SKILLS: Pivot tables/excel formulas, MS Office, QuickBooks/QBO, Sage, Data Entry, Attention to Detail, P21, WMS SAP, A/P, A/R, Customer Service.

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