Operations Manager Executive Assistant
Resume:
JILL GRUNST
West Des Moines, IA 50266
****.*.*.******@*****.***
SKILLS PROFILE
● Leadership
● Implementation of new applications (Boardvantage, Diligent, iManage, LawVu) including negotiations of terms, requirements, build, testing and training
● Corporate Governance including entity management, timeline management, materials preparation, board portal administration, materials presentation, and minute-taking and corporate book recordkeeping
● Identification and implementation of operational efficiencies
● Project Management
● Respected relationship building and collaboration across departments PROFESSIONAL EXPERIENCE
UnityPoint Health
West Des Moines, IA/Hybrid
June 2022 - May 2025
Legal Operations Manager October 2023 – May 2025
Leadership of remote Legal Support/Paralegal Staff
Own Legal E-billing application, reporting and processes
Implement and own Legal Contract & Matter Management application and processes
Legal Department Budget Management including annual forecasting and monthly reporting
Lead Operational Efficiency Initiatives
Project Management of Sr. Management and Board Committees
Secretary for Sr. Management and Board Committees
Acting Legal Operations Manager
Executive Assistant to CEO/President, Chief of Staff and Board of Directors
July 2023 – October 2023
C-Level Executive Support
Board Governance Support, including entity management, timeline management, materials preparation, board portal administration, materials presentation, and minute-taking and corporate book recordkeeping
Corporate Governance Restructure Support
Executive Merger Supporting including due diligence tracking, expense tracking, application integration discovery and remote integration working sessions
Acting Legal Operations Manager
Executive Assistant to Chief Legal Officer/General Counsel and Chief Strategy Officer
December 2022 – July 2023
C-Level Executive Support
Board Governance Support, including entity management, timeline management, materials preparation, board portal administration, materials presentation, and minute-taking and corporate book recordkeeping
Corporate Governance Restructure Support
Executive Merger Supporting including due diligence tracking, expense tracking, JILL GRUNST
409 South 83rd Street
West Des Moines, IA 50266
****.*.*.******@*****.***
application integration discovery and remote integration working sessions
Acting Legal Operations Manager
Board Governance Analyst May 2022 – December 2022
Implementation and administration of board portal
Entity Management
Corporate Filings including Annual Reports
Board Meeting project management including timeline management, materials preparation, board portal administration, materials presentation, and minute-taking
Corporate Book Recordkeeping
Secretary for Board and Board Committees
Corporate Governance Compliance
Operational Efficiencies for Board Governance processes GuideOne Insurance
West Des Moines, IA
Sept 2018 – Sept 2021
Sr. Executive Assistant to C Level Executives
● Business Management of C Level Executive including management of contract review process including liaising with Legal and client/broker, coordination of submission distribution, and budget management
● Administrative support for leadership team including CEO - Scheduling, travel arrangements (domestic/international), expense reconciliations/approvals, draft communications, attendance at meetings in executives’ absence, minute taking
● Board Meeting project management including timeline management, materials preparation, board portal administration, materials presentation, and minute-taking
● Project Management
iWireless/T-Mobile
West Des Moines, IA
Nov 2016 – Sept 2018
Sr. Executive Assistant to CEO
● Board Meeting project management including timeline management, materials preparation, board portal administration, materials presentation, and minute- taking
● HR Management including HRIS management, offer letters, background and drug screen review, time-tracking system management, payroll/commissions, employee relations, STD/FMLA
● Manage HR Analyst
● Perform Corporate Governance function
● Oversight of company fleet by acting as liaison with leasing company and insurance company, as well as managing/reducing fleet during cost reduction efforts
● Identify and lead process improvement initiatives for Human Resources, Fleet Management and Corporate Governance procedures
JILL GRUNST
409 South 83rd Street
West Des Moines, IA 50266
****.*.*.******@*****.***
● Project Management of transition of Human Resource function to PEO and downstream impacts`
Athene
West Des Moines, IA
Corporate Governance and Training Consultant
Dec 2008 – Nov 2016
● Implementation, ownership, and administration of enterprise-wide Learning Management System for administration of new hire and annual required trainings including international entity locations
● Oversight of corporate policy updates and coordination amongst international entity locations including Information Security, Compliance and Human Resources
● Contributed to negotiations and reviews of agreements and contracts for software transactions
● Solely and successfully implemented document management system in Legal Department enterprise-wide, acting in all capacities during set-up
● Ownership/administration of document management system including international entity locations
● Acted as a liaison on information security related topics
● Collaborated in teams of technical and non-technical experts
● Participated in IT Security standards/compliance assessments identifying risks and vulnerabilities
Integration Project Manager
● Led three departmental work streams during Athene and Aviva integration efforts
● Produced project plans, charters and requirements documentation
● Produced weekly status reports including initiatives, decisions, recommendations, and risks and conducted meetings to review the same
● Developed business cases identifying new projects Executive Assistant
● Supported three Executive Team Members, including General Counsel
(“GC”)/Corporate Secretary, Head of Internal Audit, and Chief Restructuring Officer
● Identified and implemented secure file storage application for Corporate Governance purpose
● Board Meeting project management including timeline management, materials preparation, board portal administration, materials presentation, and minute- taking
● Budget – Annual Planning, Expense Monitoring and Data Inquiries
● Acquisition Involvement - dataroom preparation, contract review/consolidation and disclosure schedule research Previous Legal Administrative Roles
JILL GRUNST
409 South 83rd Street
West Des Moines, IA 50266
****.*.*.******@*****.***
ACTIVITIES
Lutheran Church of Hope PowerLife Leader (2022 – Current)
Lutheran Church of Hope Vacation Bible School (2019 & 2021)
PMI Membership (2015)
United Way Volunteer and Planning (2008-2016)
YESS – Duck Derby Planning (2012)
Aviva’s D&I Women’s Network (2010-2012)
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