Part-Time Office Manager

Kelly Foor

Email: **********@*****.***

Phone: 814-***-****

QUALIFICATIONS SUMMARY

Professional experience in program management, project coordination, staffing management, HR management, and technical recruiting within the DoD and Intelligence Community

Ability to manage, displaying tact and diplomacy. Experienced and proficient in communication skills including written, verbal and interpersonal

Strong time management, problem-solving skills and flexibility to adapt to last minute changes/needs

Excellent work ethic, sound judgement, strategic thinking, collaborating skills and organizational skills

Self-motivated, attention to detail, team oriented, ability to multi-task

PROFESSIONAL EXPERIENCE

Office Manager, Counter Intelligence (CI) Analysis, National Security Agency (NSA) (07/22 - present)

Maintains Chief and Deputy Chief’s calendars, including monitoring, scheduling, amending, and declining appointments

Obtains required background materials for meetings

Greets visitors and receives telephone calls for the CI Analysis office, providing assistance, information, and directing inquires to the appropriate person

Requests and extends CI personnel’s special accesses

Records Management Officer (RMO)

Oversees property management and office supplies

Receives, track, and disseminates corporate actions

Organizes weekly activity report (WAR)

Organizes monthly division metrics

Assists the Advanced Threat Link Analysis section with information in the Security and Counterintelligence (S&CI) enclave

Assists the Strategic CI Analysis section to include processing of counterintelligence products, assessments to repository

Maintains office’s webpages

Maintains JSignout groups, shared drive permissions, aliases, emergency contact information, standard operating procedures (SOP), organizational charts, and call down rosters

Rotational Staff Officer, Office of Counterintelligence, NSA (02/2023 – 09-2023)

Received, tracked, and disseminated corporate actions

Organized weekly activity report

Attended meetings with leadership, taking notes and disseminating, as needed

Organized monthly division metrics

Performed EA duties, as needed

Staff Officer, College of Language and Area Studies, NSA (03/2019 – 07/2022)

Performed the organization’s human resource management

Provided Chief of Staff (CoS) weekly HR updates to include monthly reporting, HR/Table of Distribution (TD) summary of vacant and to be vacant positions, candidate internal staffing resumes (ISR), and vacancy profiles of applicants

Ensured timely completion and submission of National Cryptologic University (NCU) registry actions by tasking and corresponding with organization’s divisions and NCU action registry

Processed travel for organization

Served as lead for the development of the organization’s travel spend plan for staff including budget centers across the Enterprise. Gathered, reviewed, and maintained travel and conference requirements. Ensured organization’s senior leadership was kept up-to-date on changes, issues, and travel balances

Organization approver for processing employee travel, managing approval for reimbursement, and ensuring distribution

Organized weekly activity reporting (WAR), collecting approving/declining, and modifying items

Drafted, revised, and tracked internal staffing processing forms (SPF), memorandums of agreement (MOA), and memorandums of understanding (MOU)

Submitted high priority items for NCU Commandant’s awareness, review or approval

Performed transfer utility, moving work related documents from unclassified to classified network

Organized familiarization seminars and curriculum manager showcases for organization

Assisted organization’s personnel

Attended meetings, taking notes and disseminating

Language Development Program Coordinator, CACI (08/2015-03/2019)

Provided support to coordinate and assist the Government in conducting cryptologic foreign language training

Created weekly language training requirement reports for the Responsible Training Authority (RTA)

Content owner of the RTA webpages

Proficient in tools and applications including government databases, web-posting

Sr. Project Coordinator, Northrup Grumman (02/2015 – 08/2015)

Provided senior level briefing support (template design, graphic design, editing, animation, and technical content writing)

Provided assistance to recruiting staff

Worked with hiring managers to screen candidates for job openings

Deputy Program Manager, Automation Technologies, Inc. (ATI) (10/2010 – 12/2014)

Managed intelligence programs, including personnel on contracts

Worked with recruiters to identify qualified candidates to fill contract slots

Supervised employees on Department of Defense (DoD) contracts, to include performance reviews and timesheet approvals

Set salary compensation packages

Created job requisitions and company specific labor categories based on program needs

Drafted Standard Operating Procedures (SOPs)

Organized recruiting events to showcase current job opportunities and company benefit packages

Prepared weekly status reports (WSR) and monthly status reports (MSR)

HR, Recruiting, Program Support, Contractor Security Officer (CSSO), Szanca Solutions, Inc. (01/2008 – 10/2010

Coordinated and managed staffing process, coordinating with recruiters, job candidates, and clients

Managed diversified HR responsibilities for employees both in country (CONUS) and out of country (OCONUS)

Oversaw employee benefits with providers and representatives

Provided hands-on full lifecycle recruiting for highly skilled professionals

Served as the security representative for company cage code supporting the intelligence community

EDUCATION AND CERTIFICATIONS/LICENSES

Bachelor of Arts Degree – Human Resources Management, January 2003; Geneva College, Beaver Falls, PA

Certificate of Completion, Project Management Body of Knowledge, October 2013

TRAINING/SELF-DEVELOPMENT

Introduction to NSA/CSS Counterintelligence, October 2022

Security Advisor Orientation, October 2022

Records Management Policy Workshop, September 2022

Security and Counterintelligence Fundamentals, August 2022

Rules and Tools for Staff Work, July 2019

Introduction to the Intelligence Community, January 2020

Critical Thinking by Arundel Community College (AACC), May 2021

HONORS/RECOGNITION

1NOV2023, Time off Award

23AUG2023, Special Achievement Award

17MAY2023, Special Achievement Award

13JUL2022, Special Achievement Award

30JUN2021, Special Achievement Award

20AUG2019, Special Achievement Award

19AUG2019, Time off Award

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