Executive Assistant Project Management

LAURIE FITZSIMMONS

Omaha, NE ***** 402-***-**** ******@***.***

Skills & Abilities

Project Management

Ability to prioritize and manage

multiple projects and

responsibilities while meeting

stringent deadlines.

Independent Work

Ability to complete assignments

without supervision, and the

ability to take and transcribe

minutes of meetings.

Knowledge of and ability to

operate system software

applications appropriate to

assigned tasks.

Communication

Communicate effectively, orally,

and in writing.

Relationship Building

Ability to establish and maintain effective working relationships with fellow employees and the general public.

Community Engagement

Collaborating with members of Cox to orchestrate

and execute fundraising events across the business including Cox charities, the Salvation Army, Big

Brothers Big Sisters, and Partnership for Hope.

Executive Assistant to CEO & President

Omaha Public Power District 7/2023 3 1/2024

Provide comprehensive and advanced administrative support for the CEO & President, handling confidential and sensitive matters with discretion.

Act as a liaison between CEO and the community by ensuring external board obligations are met, events, and meetings are scheduled, and any conflicts are managed professionally. Coordinate the completion of materials for the board and submit them on time and with high quality. Efficiently coordinate extensive domestic and international travel needs. Manage all scheduling needs and calendars, ensuring all appointments, meetings, and events are coordinated accurately and the materials are prepared and ready.

Coordinate involvement in community events, speaking engagements, company meetings, and communication needs/requests.

Collect and compile data/information for the development of reports, presentations, etc. Plan and organize all events, including town halls, leadership offsite team meetings, and annual events. Responsible for budget preparation, input, and variance monitoring for all departments. Coordinate budget reporting for inclusion in the corporate operating plan utilizing corporate budget services guidelines and monitor expenditures throughout the year.

Executive Assistant to VP

Cox Business 6/2017 3 7/2023

Consistently provided proactive support to the VP, by anticipating and responding to all needs including screening and prioritizing all calls, visits, and requests to meet with the VP; maintaining the VP's schedule planning and scheduling meetings, conferences, teleconferences, business dinners, and events; organizing and prioritizing information, including emails, phone calls, mail, and correspondence. Oversaw all travel arrangements for the VP.

Drafted, edited, and formatted documents, policies, memorandums, spreadsheets, reports, and requests.

Accounts payable oversight: Uploaded invoices into QuickBooks and coded correctly for payment.

Trained employees on travel and expense platforms, keeping them apprised of current standards.

Scheduled and coordinated venues for off-site meetings, speaking engagements, and quarterly events.

Recorded and distributed minutes from weekly staff meetings and other meetings as required.

Processed and filed expense reports for the VP, director, and 4 supporting supervisors.

Completed monthly credit card reconciliations for all P-card transactions; processed employee reimbursements.

Coordinated special projects.

Assisted marketing team with coordination of client events, distributing tickets, ordering food & beverages, and preparing speaking points.

Employee engagement and recognition: Cox Community Involvement Team

Coordinated and executed fundraising events for

community-based organizations such as the Salvation Army, Big Brothers Big Sisters, Cox Charities, Boystown & Partnership for Hope.

Executive Assistant to VP & Director of Customer

Care

Cox Communications 6/2014 3 6/2017

Administrative Support

Screened and prioritized all calls, visits, and requests to meet with the VP & Director. Organized and prioritized information, including emails, phone calls, mail, and correspondence. Maintained VP & Director appointment schedules by planning and scheduling meetings, conferences, teleconferences, business dinners, and events.

Documentation & Reporting

Drafted, edited, and formatted documents, policies, memorandums, and requests. Recorded and distributed minutes from weekly staff meetings and other meetings. Prepared memoranda, reports, spreadsheets, and presentations, which required gathering data from internal and/or external sources.

Travel & Expense Management

Oversaw travel arrangements and processed expense reports for the VP, Director, and 21 supporting supervisors.

Scheduled and coordinated venues for off-site meetings, speaking engagements, and quarterly events. HR & Event Coordination

Managed employee engagement and recognition through the "Fun Squad." Recruited and sourced candidates, presenting them to management for review. Conducted compensation analysis, reference checking, new hire orientation, and benefit overviews. Orchestrated and planned company events for clients and employee engagement, including the College World Series, Broadway Series, and Stir Concert Cove. Maintained confidentiality and discretion at all times while demonstrating leadership skills and the ability to engage and influence employees at all levels. Consistently demonstrated the ability and experience to act proactively and effectively anticipate and respond to the needs of the VP & Director. Executive Assistant to General Manager

Stryker Orthopedics 1/5/2008-6/20/14

Administrative Support

Provided administrative support to

the General Manager, Sales

Manager, and 15+ sales reps

nationwide.

Coordinated travel, calendar, and

meetings for the General Manager

& Sales Manager.

Recorded and distributed minutes

from weekly staff meetings and

other meetings.

Financial Management

Processed expense reports and

entered invoices into QuickBooks

for payment.

Managed purchasing card monthly

reconciliations.

Recruitment & Events

Coordinated recruitment efforts

for open sales rep positions,

scheduled interviews for

candidates, and conducted

reference checks.

Prepared presentations for sales

events and scheduled and

coordinated off-site events.

Accomplishments

Employee Engagement

Enhanced employee engagement at Cox Communications by implementing the "Fun Squad", a team that met bi- weekly to develop and implement events focused on driving employee engagement. Community Leadership

Executive council member of Cox Charities (2014-2023) Partnership with the Urban League of Nebraska to create the Cox Boot Camp Managed and implemented several initiatives across Cox Communications Professional Affiliations

WICT member (Women in Cable Television)

Mentor with Big Brothers Big Sisters (2017-Current) Cox Business Community Involvement Employee of the Year Education & Volunteering

Bachelor's degree in Business Administration University of Nebraska at Omaha Sarpy County CASA Child Advocate 2019-current

Professional Summary

With over 15 years of experience as an Executive Assistant supporting C-suite executives and senior leadership teams, Laurie Fitzsimmons has demonstrated exceptional organizational skills, discretion with confidential information, and the ability to manage complex administrative functions across multiple industries including utilities, telecommunications, and healthcare. Executive Support

Proven track record of providing

comprehensive administrative

support to CEOs, VPs, and

Directors, handling sensitive

matters with the highest level of

professionalism.

Community Impact

Dedicated to community service

through leadership roles in

corporate charitable initiatives

and personal volunteer

commitments.

Business Acumen

Strong business administration

background with experience in

budget management, event

coordination, and cross-

functional team collaboration.

Contact this candidate