Accounts Payable Receivable

Arti Bhatt

***** ********* ****** ********, ** **880

909-***-**** **********@*****.***

Professional Summary

Experienced and versatile Accounting Specialist with a strong track record of success in accounts payable, accounts receivable, financial reconciliation, and full-cycle accounting. Over 15 years of experience across government, healthcare, and manufacturing industries. Proven ability to streamline operations, maintain compliance, and improve financial efficiency. Proficient in QuickBooks, Oracle JDE, NetSuite, and Sage. Experience and supporting high-volume, fast-paced environments with strong organizational and communication skills.

Core Competencies

Full-Cycle Accounts Payable & Receivable

Invoice Processing & Payment Reconciliation

Financial Reporting & Month-End/Year-End Close

ERP Systems: QuickBooks, Sage, NetSuite, Oracle JDE, Vista by Viewpoint

Vendor & Customer Account Management

Cash Applications & Bank Reconciliations

Deduction Management & Dispute Resolution

B2B Collections & Aging Receivables Recovery

Administrative & Executive Support

Government Records Processing & Security Compliance

Professional Experience

Immigration Service Officer/Analyst

U.S. Citizenship & Immigration Services, Tustin, CA

Jan 2025 – Apr 2025 Aug 2024 – Jan 2025

Adjudicated I-824 filings and conducted detailed case research.

Performed data validation, security checks, and document audits in federal systems.

Managed case files, performed eligibility determinations, and supported fraud detection processes.

Accounts Receivable Deductions Coordinator

Bradshaw International, Rancho Cucamonga, CA

Jul 2023 – Aug 2024

Oversaw deductions for retail accounts including Walmart, Ace Hardware, and Supervalu.

Validated chargebacks and applied codes in NetSuite; maintained deduction logs.

Reconciled payments, aged receivables, and improved collections through direct coordination.

Reviewed and validated chargebacks, matched payments, and applied deduction codes in NetSuite.

Collaborated with sales on contract compliance and deduction resolution.

Worked with Sales Team to review any Customer contracts. Analyzed individual Customer Accounts and verifying that contractual agreements are followed on deductions taken by Customers.

Responsible for large Customer retail accounts for daily deductions like Walmart, Ace Hardware, Supervalu, Del Haize, K-VA-T, Ingles, Merchant Distributors, etc.

Monitored Customer portals on Invoice deductions and any returns or damaged deductions for all Retail accounts Walmart, Ace Hardware, Super Value, Del Haize, K-VA-T, Ingles, Merchant Distributors.

Evaluated deductions taken and applying the appropriate codes of deductions on NetSuite on Vendor Portals.

Verify Customer Payments, matching to invoice amount, pricing and quantity as shown on the Purchase order.

Troubleshoot and investigate any discrepancies

Manage Collections and review Aging Report.. Communicate and coordinate with Customers on any issues

Accounting Associate

Door Components Inc., Fontana, CA

Feb 2023 – May 2023

Managed AP/AR batch entries and daily deposits; performed bank reconciliations.

Addressed lien waivers and collections over 120 days; cleaned up account aging.

Maintained customer credit limits and billing issue resolution.

Entering payments received via credit card, ACH, and domestic and international wires into Customer portal on JDE.

Daily Deposits for Checks through online banking portal.

Daily Posting of AR batch entries, approving and closing daily batches and bank reconciliation.

Co-ordinate with CFO on any accounting issues in Accounts Receivable

Resolving Customer billing issues. Troubleshooting customer discrepancies on sales orders to billing. Generating monthly Statements to all customers

Monitoring, reviewing and approving Customer Lien Waiver Conditional and Unconditional Disclosure Agreements. Reviewing Prelims before job release. Working with customers on payment issues prior to signed releases.

Collections on customer accounts. Resolved past due account issues of over 120 days, coordinating with Customer service and Sales Representative team members. Cleaned up aging for 120 days and brought customer accounts to current.

Review Customer credit limits on daily basis. Increase credit limit per Sales Order approval requirements.

Enter all new customer information into JDE. Work with Sales Order department on daily updates on customers’ accounts

Accounts Receivable Specialist

INW Living Ecology, Corona, CA (via Robert Half)

Jun 2022 – Dec 2022

Processed $1.4M in daily billing; resolved discrepancies and collected $900K.

Coordinated billing across production, customer service, and QA teams.

Billing on Sales Orders for Nutritional Bars Manufacturing Company. Entering over $1.4 million worth orders per day.

Process Payments received via credit card, ach and wires into Customer Portal. Overseeing the payments for all customers and applying to appropriate customer portal. Resolving Customer discrepancies on Billing.

Collections on aging receivables over one single account for $2.4 million. Collected over 900k in past due invoices by resolving discrepancies and sales order issues for the company.

Coordinating with Production and other customer service department on Billing issues..

Accounting Associate

Full Spectrum Group, Laguna Hills, CA

Aug 2020 – Jun 2022

Managed Accounts Payable for 20 cost centers; processed 100+ vendor invoices daily using three way process, post it to appropriate GL accounts, approve and process check runs on QuickBooks. Daily reconciliation on QuickBooks.

Billing for large contract customers, posted payments received from customers, process online deposits, credit cards, EFT, and wire payments to appropriate accounts

Resolved payment issues and collected $450K in aged receivables.

Trained Accounts Receivable Staff on contractual billings.

Oversee credit card expenses and reimbursements for 20 cost center personnel.

Month-end and year end closing

Troubleshooting any discrepancies on customer billing with sales representatives and customers.

Negotiating Terms with Vendor Accounts.

Bookkeeper – AP/AR (Temp)

Evolution Mechanical, Inc., Corona, CA (via Robert Half)

Dec 2019 – Feb 2020

Verified tax codes, posted daily invoices, reconciled ledgers and maintained AR aging.

Processed payments and cleared vendor discrepancies; updated 1099 files.

B2B Collections Specialist

The ICEE Company, Ontario, CA (via Robert Half)

Jul 2019 – Dec 2019

Collected $100K+ from 400 Florida franchise accounts; improved customer payment compliance.

Managed Oracle JDE adjustments and refunds; maintained detailed customer records.

Billing Specialist (Temp)

Ontellus, San Dimas, CA

Jun 2019

Processed legal records billing using Sirus software; maintained daily invoice logs.

AR Specialist

Truesdail Laboratories, Irvine, CA

Mar 2018 – Oct 2018

Reduced aged receivables from 34% to under 2% in 45 days.

Reconciled accounts using Promium and Element LIMS software.

Administrator

Pearson VUE, Ontario, CA

Mar 2017 – Nov 2017

Managed candidate enrollment and exam administration; ensured test integrity.

Finance Manager

New World Medical, Rancho Cucamonga, CA

Jul 1994 – Feb 2016

In charge of both AP/AR, payroll, and monthly closings; handled vendor and customer negotiations. Processed Vendor payments, using three way processes, troubleshoot any discrepancies, entered invoices, approved and processed check, ACH, EFT, Wire payments and reconciled daily. Month-end and year end closing

Trained personnel for 5 of their privately held organizations on Accounts Payable, Receivable and Aging processing.

Developed internal audit systems, HR protocols, purchasing, and financial reporting.

Led multi-department operations including sales, training, and product launches.

Education

Associate of Science, Business Administration & Management

Chaffey College, CA

Diploma in English for Business Communications & Secretarial Practice

Queensway College, Nairobi, Kenya

Skills

QuickBooks Oracle JDE NetSuite Sage Pro Vista by Viewpoint Account Edge Promium Elements LIMS Microsoft Office High Radius Sirus DriveWorks Intuit Payroll RAILS ELIS CIS2 VIBE TECS BAD CCD BENEFITS HUB

Languages

English (Fluent) Swahili (Fluent) Hindi (Fluent – spoken) Gujarati (Fluent – spoken)

References available upon request.

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