Office Administrator Administrative Support
Resume:
Cynthia R. Breceda
Office Administrator/Coordinator
Ontario, CA 91762
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Professional Summary
Dedicated Administrative Professional with extensive experience supporting office operations, payroll processing, billing, fleet compliance, HR functions, and team coordination. Skilled in managing administrative workflows, maintaining records, ensuring regulatory compliance, and improving operational efficiency. Proficient in Microsoft Office Suite, SAP, Concur, and various office and fleet management systems. Recognized for organizational skills, attention to detail, and ability to support multi-departmental teams
REFERENCES:
Mark Johnson
Fleet Supervisor
Henkels & McCoy
Pomona, CA
Patricia Moore
Project Admin Supervisor
Henkels & McCoy
Irwindale / Pomona, CA
Mandela Rojas
Quality Controller
Henkels & McCoy
Irwindale / Pomona CA
Sherry Riccardi
Office Manager
Riccardi Floor Covering
Ontario, CA
More References
Available upon request
Professional Experience
ELKS LODGE #1419 – Ontario, CA Nov 2024 – Present Volunteer work, Food server, Admin/Office Clerk
Provided administrative support by organizing files, processing reports, answering phones and performing accuracy processing lodge members’ dues or renewals fees and paperwork along with creating ID badges.
Food Service sorting and shelving food donations, filling customer bags, or assisting with food distribution programs. Worked collaboratively with a team of volunteers to ensure smooth and efficient operations.
RICCARDI FLOOR COVERING, INC.– Ontario, CA Jan 2023 – Sep 2024 Office Administrator, Billing & Data Entry.
Provided administrative support by Answering emails, organizing files, coordinating reports, and performing quality control on work productivity for billing accuracy. Maintaining and ordering office/warehouse supplies.
Liaised between customers and internal team to resolve billing, credit, and service disputes, enhancing customer satisfaction and process integrity. Optimized office operations by handling AP/AR processing, organizing logistics, and scheduling deliveries and work assignments with crew via text message. HENKELS & MCCOY – Irwindale, CA / Pomona, CA Feb 2016 – Aug 2022 Project Administrator, Payroll, Billing & Fleet Coordinator Managed payroll processing by verifying, submitting, and ensuring timely payment of crew timesheets, streamlining payroll functions for seamless operations. Processed Field Change Orders (FCOs) by tracking status, batching units, reconciling costs, and optimizing financial accuracy and project efficiency. Coordinated fleet operations, including fuel card distribution, fuel pin management, and daily research on fleet-related inquiries, ensuring smooth vehicle resource allocation. Optimized GPS tracking systems by assigning Zonar cards, monitoring vehicle locations, and generating daily/weekly compliance reports, improving fleet visibility and accountability. Oversaw DMV registration compliance by managing vehicle titles, license plates, and renewals, ensuring full regulatory adherence and seamless vehicle operations. Cynthia R. Breceda
Office Administrator/Coordinator
Ontario, CA 91762
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Facilitated vehicle assignment and clearance by verifying employee paperwork, processing assignments, and ensuring compliance with fleet policies. Maintained and updated fleet compliance records such as IFTA spreadsheets, POV insurance documentation, VIN verifications, and smog checks, ensuring up-to-date records for operational efficiency.
Led equipment onboarding for new hires by coordinating IT setups, credit card requests, and Zonar account access, ensuring smooth employee transitions. Implemented office efficiency strategies by managing supplies, scheduling meetings, taking minutes, and coordinating safety compliance reports. Tracked outstanding expenses through SAP Concur, issuing timely reminders to fleet employees and reducing overdue submissions and financial discrepancies. Managed tier awards program by maintaining the awards stock, distributing cards, and fulfilling fleet manager requests to support employee recognition. Coordinated logistics and shipments via FedEx for fleet-related documents, including registrations and license plates, ensuring timely processing.
DSS STAFFING / HENKELS & MCCOY – Pomona, CA Jul 2015 – Feb 2016 Project Administrator – Payroll & Billing
Processed crew time sheets and billing records to ensure payroll accuracy and expense alignment, optimizing cost control measures.
Facilitated employee status updates by tracking pay changes, addressing modifications, handling HR documentation, and maintaining up-to-date employee records. Provided administrative support by organizing files, coordinating reports, and performing quality control for billing accuracy.
NORCO PLASTICS, INC. – Chino, CA Jun 2013 – Apr 2015 Office Administrator / HR Generalist / Safety Coordinator Led HR functions, including recruitment, employee onboarding, and personnel file maintenance, ensuring compliance with hiring regulations.
Managed payroll for 60+ employees by coordinating timesheets, processing payroll, and issuing weekly paychecks accurately.
Optimized office operations by handling AP/AR processing, organizing logistics, and scheduling meetings across three shifts.
Oversaw workplace safety programs by coordinating forklift certifications, conducting safety meetings, and managing OSHA compliance reporting.
WEBER DISTRIBUTION – Rancho Cucamonga, CA Apr 2006 – May 2010 Logistics Clerk / Data Entry / Overages, Shortages & Damages Coordinator Processed shipping and receiving documentation, ensuring seamless warehouse logistics and accurate order fulfillment. RMA shipments
Monitored employee performance and quotas, reporting on operational efficiencies and workforce productivity.
Provided administrative support, managed daily logs, assisted management, and resolved shipping discrepancies.
Cynthia R. Breceda
Office Administrator/Coordinator
Ontario, CA 91762
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UNITED RENTALS DISTRIBUTION CENTER – Chino, CA Mar 2004 – Apr 2006 Overages, Shortages & Damages Coordinator/ Associate Investigated warehouse discrepancies by reviewing bills of lading, sales orders, and shipping documentation, improving accuracy in inventory tracking. Liaised between customers and internal teams to resolve billing, credit, and service disputes, enhancing customer satisfaction and process integrity. RMA controller EDUCATION & CERTIFICATIONS
California DMV
VIN Verifier Certification Feb 2021 – Feb 2023
Chaffey College
Certificate in Human Resources II – Coaching 2014 Certificate in Human Resources I – Basic HR 2014 Certificate in Office Occupations & Computer Skills 2013 San Bernardino County
Career Development Certificate 2012
TECHNICAL SKILLS & SYSTEMS
• Software Expertise: Microsoft Office Suite (Word, Excel, Outlook), SAP, Concur, JDE, WOS Database, SCE Portal
• Fleet & Compliance Tools: Zonar GPS System, IFTA Tracking, VIN Verification, Smog Check Processing, DMV Services
• HR & Payroll Systems: Accounts Payable/Receivable, Payroll Coordination
• Discrepancies: Shipping and receiving, accuracy and resolutions, RMA
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