Executive Assistant Office Manager

Mary T. Kanak

Villa Park IL, ***** ● 630-***-**** ● ****.********@*****.***

Resourceful and detail-oriented ADMINISTRATIVE PROFESSIONAL offering extensive experience in administrative support, event coordination and corporate philanthropy program management. Highly dedicated to providing exceptional service to both internal teams and external stakeholders, with a proven track record of driving engagement and participation in critical initiatives and programs. Skilled in organizing and executing projects from concept to successful completion, including leveraging personal stories to inspire action and support for charitable causes. Enthusiastic about using strong organizational skills and passion for service to contribute to a nonprofit or charitable organization’s mission. AREAS OF EXPERTISE

Administrative Support Event Coordination Program Management Stakeholder Engagement Volunteer Coordination Communication Strategies Fundraising Support Project Management Volunteer Engagement PROFESSIONAL EXPERIENCE

ComEd Oakbrook Terrace, IL December 2022 – September 2024 Admin Coordinator

Supported the Director of Customer Experience team by streamlining administrative functions, enhancing operational efficiency, and ensuring smooth logistics for departmental initiatives.

• Executive Support and Calendar Management: Oversaw and optimized the Director’s Outlook calendar, ensuring seamless scheduling and prioritization of key meetings and events, enabling increased focus on high-level strategy.

• Event Planning and Logistics: Served as Employee Engagement lead, coordinating offsite All Hands Meetings for 75+ employees, managing every detail from logistics to gift distribution, ensuring a well-executed event that boosted team morale and engagement.

• Travel Coordination and Budget Management: Orchestrated travel plans and logistics for the Director and direct reports, optimizing travel schedules for efficiency and cost-effectiveness.

• Expense and Reporting Oversight: Streamlined expense reporting processes for multiple managers in Concur, ensuring timely and accurate submission, contributing to effective budget management.

• Volunteer and Community Engagement: Spearheaded volunteer events, including the Alzheimer’s Walk, fostering a culture of community involvement and team building.

• Office and Supplies Management: Managed office supply inventory and maintained a fully stocked kitchenette for three departments, contributing to smooth daily operations.

• Communication and Presentation Support: Produced polished PowerPoint presentations and edited executive correspondence, ensuring clarity and professionalism in all communications. ComEd Oakbrook Terrace, IL June 2018 – September 2022 Admin Coordinator (Contractor)

Provided high-level administrative support to the Director of Asset Performance and his leadership team across multiple locations, ensuring operational excellence, seamless coordination, and effective communication within the department.

• Executive Support and Calendar Optimization: Managed the Director’s Outlook calendar, prioritizing key meetings and events to maximize productivity and focus on critical strategic initiatives.

• Event Planning and Logistics Coordination: Successfully coordinated offsite All Hands Meetings for 65 employees, handling all logistics, gift distribution, and ensuring smooth execution for enhanced team cohesion and engagement.

• Travel and Expense Management: Coordinated travel arrangements and logistics for the Director and direct reports, streamlining processes to optimize efficiency and reduce costs. Managed expense reports for multiple managers in Concur, ensuring accuracy and timely submissions.

• Safety Council Administration: Served as Secretary to the Asset Performance Safety Council, producing detailed agendas and meeting minutes to ensure clear communication and accountability on safety-related initiatives.

• Meeting Documentation and Communication: Attended monthly offsite breakfast meetings, providing accurate meeting minutes to ensure follow-up on key action items. Created impactful PowerPoint presentations and edited correspondence, maintaining professionalism and clarity in all communications. Mary T. Kanak Page 2 of 2

PIONEER CLUBS Carol Stream, IL June 2016 – June 2018 Executive Assistant to the President and Chief Financial Officer/Office Manager Delivered high-level administrative support to the President/CEO and CFO, ensuring efficient operations, seamless communication with key stakeholders, and effective coordination of board-level meetings.

• Board Liaison and Stakeholder Communication: Acted as a key liaison to the Chairman of the Board and Board Members, facilitating smooth communication and ensuring timely responses to all board-related inquiries and requests.

• Board and Executive Meeting Coordination: Produced comprehensive agendas and detailed meeting minutes for Board Meetings, Finance Committee Meetings, and Executive Committee Meetings on a quarterly basis, ensuring clarity, transparency, and follow-through on action items.

• Newsletter and Communications Support: Collaborated with the Development Manager to write, edit, publish, and distribute/mail the quarterly newsletter to members and churches. Maintained an up-to-date address list and coordinated the printing, binding, and shipping of curriculum materials to support program distribution.

• Executive Calendar and Office Management: Supported the President/CEO and CFO by managing their calendars and daily operations, streamlining scheduling and office processes to optimize time management and operational efficiency. ESSENDANT (formerly United Stationers) Carol Stream, IL October 2013 – May 2016 Executive Assistant

Provided comprehensive administrative support to the Senior Vice President of Operations, Campus Operations Manager, and Sales Team, enhancing team efficiency and ensuring smooth operations across multiple locations.

• Cross-Department Coordination and Agenda Management: Collaborated with managers from various locations to create and distribute agendas for monthly conference calls, ensuring all key topics were covered and meetings ran efficiently.

• Meeting Documentation and Communication: Accurately recorded and distributed shorthand minutes for region operations conference calls, ensuring timely communication and follow-up on action items to all attendees.

• Travel and Event Logistics: Coordinated travel arrangements and logistics for both onsite and offsite meetings, webinars, and conference calls, ensuring smooth execution of all events.

• Presentation Creation: Developed engaging PowerPoint presentations for monthly facility Communication Meetings, providing clear and impactful updates for internal stakeholders. EARLIER ROLES

Executive Assistant/Office Manager The American Orthopaedic Association Rosemont, IL Notable Initiatives: Liaised with Board Members; organized the Association’s calendar; produced quarterly agendas, etc. Executive Assistant: Strategic Initiatives Team, Business Development Team, and COO Dairy Management, Inc. Notable Initiatives: Planned and executed the first Carbon Council Conference for 600+ dairy farmers. Executive Assistant: President United Stationers Notable Initiatives: Built an entire office from scratch, handling all office logistics/equipment and quarterly sales events. CHARITY FOUNDATION & PHILANTHROPY EXPERIENCE

• Volunteer Event Coordinator & Program Advocate – ComEd Blood Drive: Inspired 30+ donors

• Cause of the Year Team Lead – ComEd’s The Walk To End Alzheimer’s: Generated $5K+ and enrolled 25 members

• Founding Member of Charity Foundation Team – Essendant: Created and managed social media channel; designed logo and branding; managed grant submissions and messaging; handled donation management; raised thousands of dollars; served as a Charity spokesperson.

• Program Manager of Giving Tree Program – Essendant

• Program Manager of Annual Schools Backpack Giveaway Program – Essendant

• Volunteer Event Coordinator – Various Charities: Phil’s Friends, Wheelchair Mission Walk, West Suburban Community Pantry, Feed My Starving Children, Northern Illinois Food Bank, Breast Cancer Walk, Prostate Cancer Walk, MS Walk, Autism Speaks Walk, The Lupus Foundation, American Cancer Society

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