Executive Assistant Senior

Diane Fenton

781-***-**** ************@*****.*** www.linkedin.com/in/DianeVincentFenton

SUMMARY

Trusted Administrative Business Partner with outstanding communication and organizational skills, excellent at managing multiple high-priority projects and developing solutions to challenging situations. Engaging leadership style interacting within all levels of the organization. Successful at cultivating and nurturing positive relationships. Proven track record of managing complex calendars, domestic and international travel arrangements, coordinating off-site and internal meetings event planning. EXPERIENCE

SENIOR EXECUTIVE ASSISTANT January 2025 – April 2025 Disability Policy Consortium – Boston, MA

Senior Executive Assistant to Executive Director

• Managed expense reports for executive by accurately tracking expenses, reconciling receipts submitting timely reimbursements. Expert in Concur/Workday expense reconciliation.

• Provided high-level administrative support to executive, managed complex calendars..

• Cultivated positive relationships internal external stakeholders collaboration teamwork.

• Prepared agendas meeting materials minutes ensuring accurate documentation distribution. SENIOR EXECUTIVE ASSISTANT August 2023 – April 2024 Quadient – Remote

Senior Executive Assistant to Chief Digital Officer

• Generated PowerPoint slides for presentations to CEO.

• Coordinated travel arrangements domestically & internationally.

• Coordinated off-site team events, worked within various time zones globally.

• Extensive calendar management. Workday/Concur for expense reconciliation. EXECUTIVE ASSISTANT

Novanta - Bedford MA May 2022 – March 2023

Executive Assistant to Senior Vice President of Commercial Photonics

• Managed Vice Presidents calendar ensuring time was maximized. VP was located internationally, conscientious of time zones when scheduling meetings.

• Conducted weekly teams staff meetings; follow through with action times centralizing staff meeting notes on SharePoint drive.

• Coordinated off-site team building event choosing venue, logistics ensuring accommodations were exact; foresight to review venue contract with counsel.

• Organized quarterly town hall meetings, prepared with IT before event to address any obstacles that may impact the event.

• Created expense reports utilizing Concur and Workday. EXECUTIVE ASSISTANT

Town of Concord - Concord MA - Contractor October 2021 – February 2022 Executive Assistant to Chief Financial Officer

• Managed a confidential database for town finance, composed minute for finance.

• Generated large mail merges to inform residents of timely information.

• Issued town license renewals and responsive to community issues. EXECUTIVE ASSISTANT

Baker Hughes - Billerica MA - Contractor March 2019 – December 2019 Executive Assistant to VP of Global Materials Logistics and Supply Chain

• Responded to VP calls and requests for changes or adjustments when traveling.

• Created global meetings in various time zones mindful of attendees’ time.

• Coordinated complex international travel arrangements.

• Collaborated with communications to maintain global distribution lists.

• Tracked business expenses and prepared expense reports utilizing Concur.

• Streamlined divisional meetings at various sites simultaneously.

• Coordinated monthly employee anniversary celebrations. EXECUTIVE ASSISTANT

Sanofi – Cambridge MA - Contractor July 2018 – February 2019 Executive Assistant to Compliance Officer NA Ethics Business Integrity

• Provided administrative support for C-Level suite, calendar management, travel arrangements and proactively resolving travel conflicts.

• Created and managed executive’s travel agenda for best use of time.

• Planned arranged dinners, office parties and large conferences. EXECUTIVE ASSISTANT

Google – Cambridge MA - Contractor April 2017 – July 2017 Executive Assistant to the Sales and Travel Department Executives

• Collaborated globally within various time zones to accommodate team members availability for meetings, conference calls, sales calls, staff meetings.

• Coordinated off site events for executives ensuring details of event fulfilled from logistics to creating playlists, badges, visual presentations.

• Assisted in coordinating guest speakers for onsite Google Talks.

• Attended diversity meetings to assess, contribute ideas to maximize inclusion.

• Collaborated engagement meetings determining venue for employee activities. EXECUTIVE ASSISTANT

National Grid – Waltham MA August 2008 – August 2016 Executive Assistant to the Vice President of New England Gas Operations

• Managed calendar handling conflicting meeting requests consistently.

• Steered executive on track prepared with advanced days, meetings, information.

• Created agenda for staff meetings, scheduled topic priorities, leading the meeting.

• Demonstrated leadership qualities anticipating and proactive in daily activities.

• Project planner for annual events, from inception to completion handling all logistics, travel, leading conference calls with team ensuring goals were on target.

• Organized road show schedule ensuring successful coordination of venue, invites and communication to the entire gas operations organization.

• Delivered weekly reports with goal driven results with pivot charts.

• Central point of contact in obtaining safety gear for all field employees.

• Reconciled and consolidated purchasing card expenses.

• Maintained updated yard visit schedule communicating changes to the field.

• Liaison for emergency operations center obtained lodging, food for crews.

• Chaired fundraisers donations for Troops Overseas and Toys for Tots. SKILLS

Leadership, Event Planning, Calendar Management, Time Management, SharePoint, PowerPoint, Excel, SAP, G Suite/Google Workspace, Concur, Microsoft Teams, Zoom, Workday, Dropbox, Social Media Content Creator, Complex International Travel Arrangements, Microsoft 365, Monday, Adaptability, Resourcefulness, Critical Thinking, Strategic Planning, Communication

SOCIAL MEDIA CONTENT CREATOR

Created an Instagram account on May 24, 2024 with no knowledge of using this platform. Have grown a following of 4K plus by continuous engagement and delighting the audience. Acquiring an understanding of data analytics this skill would be useful to promote company content on Instagram. Visit my portfolio of work at Instagram.com/bettyfentonprincess to view all videos created and follow continued content creation.

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