Executive Assistant Administrator

Tanya Ellis

Manhattan, NY • 646-***-**** • *********@***.***

EXPERIENCE

Matrix PCG, New York, NY February 2024 - December 2024 Executive Administrator

● Coordinate and oversee travel logistics, accommodations, and meeting arrangements for SVPs and MDs, ensuring efficiency and attention to detail.

● Track and manage engagement timelines, maintaining a thorough grasp of key details and priorities.

● Implement and uphold an organized filing system for documents, logs, and reference materials to optimize workflow.

● Review and process expense reports in Concur, ensuring compliance with company policies and accuracy in financial documentation.

● Handle and prioritize incoming correspondence, linking relevant materials to facilitate timely and informed responses.

● Manage scheduling and calendar coordination, ensuring seamless meeting arrangements and time management.

● Screen and direct calls professionally, coordinating conference calls to enhance communication flow.

● Maintain and update procedural manuals to support consistency and efficiency in office operations. Houlihan & Lokey, New York, NY March 2022 - August 2023 Executive Administrator

● Efficiently arranged and managed travel itineraries, hotel accommodations, and professional meetings for SVP’s and MD’s with meticulous attention to detail.

● Monitored the progress of engagements, ensuring a comprehensive understanding of all relevant information associated with them.

● Established and maintained an organized system for office files, logs, listings, and manuals to facilitate seamless workflow.

● Skillfully reviewed and prepared detailed expense reports utilizing Concur in adherence to company guidelines.

● Effectively managed incoming mail, promptly associating relevant files with correspondence to expedite responses on behalf of the employer.

● Scheduled meetings and maintain calendars, with a keen focus on accuracy and efficiency.

● Screen and managed telephone calls, orchestrating conference calls to streamline communication.

● Regularly updated and maintained procedural manuals, ensuring a standardized approach to office operations. Air bnb Supethost, New York,New York, Hudson New York Experienced Airbnb Superhost with 10 years of consistently high ratings and outstanding guest reviews. Recognized for exceptional hospitality, attention to detail, and creating welcoming, memorable stays that exceed expectations. Skilled in communication, conflict resolution, and personalized service, with a strong ability to anticipate guests’ needs and ensure comfort. Proven track record in managing multiple properties, coordinating logistics, and maintaining immaculate, stylish spaces. Committed to providing a warm, professional experience that builds trust and encourages repeat bookings. McMickens & Associates, Brooklyn, NY October 2010 - March 2022 Executive Assistant

● Orchestrated and managed logistics for a variety of events, including conference calls, web conferences, on-site/off-site meetings, and luncheons.

● Proficiently handled data entry, tracking, and coordination of new client and matter information.

● Crafted diverse materials, encompassing letters, documents, presentation materials, confidential reports, and spreadsheets.

● Organized and upheld intricate attorney schedules, itineraries, and personal agendas.

● Coordinated and secured all travel arrangements.

● Scrutinized proformas and adjusted billing documents in accordance with client billing agreements.

● Maintained ongoing correspondence with clients.

May 1998 - October 2010

Paralegal

● Composed and drafted intricate correspondence in Microsoft Word, while also proficiently editing documents for clarity and precision.

● Compiled concise summaries from deposition notes, highlighting key details. ` ● Facilitated the client intake processes.

● Efficiently managed and updated client billing records.

● Analyzed case files to produce succinct, relevant summaries.

● Fostered ongoing client communications and correspondence maintenance. SKILLS Computer

Skills: Proficiency in Concur, Salesforce, Outlook, Workday, Microsoft Excel, Word and PowerPoint

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