Executive/Personal Administrative Assistant
Resume:
English
Spanish
*********@*********.***
C O N T A C T P R O F I L E
S K I L L S
Excellent organizational and time
management skills
Strong interpersonal skills, including
communication, relationship-
building, and diplomacy
Shorthand
Proficient in Microsoft Office Suite
and experienced in database
management
Ability to handle confidential and
sensitive information with discretion
Proactive problem-solving and
critical thinking skills
Experience in event planning and
coordination
Knowledge of travel coordination,
including booking flights,
accommodations, and ground
transportation
Familiarity with payroll processing
and invoicing procedures
Detail-oriented and focused on
accuracy and precision
Ability to work independently and
collaboratively in a fast-paced
environment
Experience in providing
administrative support to executives
and high-profile individuals
W O R K E X P E R I E N C E
Administrator/Executive Assistant
LMC, A Lennar Company (now Quarterra), Stamford, CT Oversaw administration of multi-family development offices in Stamford, CT, Jersey City, NJ, and Boston, MA, providing support to two Division Presidents and a Senior Vice President.
Scheduled and coordinated internal and external meetings, as well as domestic and international travel itineraries, securing visas, hotel accommodations, and ground transportation.
Submitted grant proposals to the Lennar Foundation for division charitable donations in support of various philanthropic, cultural, and fundraising events. Coordinated luncheons, receptions, dinners, and special occasions by working with caterers, hotel/event staff, and limousine services, serving as the resource in all aspects.
Selected corporate and associate gifts as appropriate for all occasions. Jan 2019 - April 2023
Dynamic and performance-driven loyal individual with extensive experience in organizational support, project and special event administration, personnel supervision, and office procedures. Proven track record of effectively coordinating and executing assigned objectives. Highly professional with exceptional verbal and written communication skills. Well-versed in anticipating needs with careful consideration. Flexible and diplomatic under pressure, with a strong ability to work independently and proactively to achieve results. Consistently delivers work in a timely, professional, and friendly manner.
L A N G U A G E S
G I N A - M A R I E D . M A R Z A N O
Administrative Coordinator
Putnam Leasing Company, Greenwich, CT
Managed front reception and provided comprehensive administrative support to the organization.
Greeted guests and directed them accordingly, ensuring a positive and professional first impression.
Ordered and maintained office supplies, prepared shipments, and distributed mail and deliveries in a timely and organized manner. June 2017 – Aug. 2018
Contract Assignments
OakTree Capital Management, LP, Stamford, CT
Provided private 24/7 car service, restaurant reservations, and travel bookings for the President.
Managed constantly evolving calendar and schedule for on-the-go President. May 2017
Structured Portfolio Management, LLC, Stamford, CT Provided executive administrative support to Managing Directors and staff of a global hedge fund.
Personal Assistant & Office Administrator to CEO/Owner Island Construction Company, LLC, Stone Harbor, NJ Provided executive support to the CEO and Owner of a privately owned construction management company.
Managed all payroll functions for staff and invoiced clients, ensuring accurate and timely reporting and processing.
Served as the single point of contact for all employees, property owners, architects, engineers, and vendors, ensuring efficient communication and coordination.
Dec. 2013 – Sep. 2016
E D U C A T I O N
Greenwich High School
P R O F E S S I O N A L C E R T I F I C A T I O N
Notary Public Certification
State of Connecticut March 2019
Renewed 2025
Executive Assistant to Vice President of Communications Bacardi USA, Coral Gables, FL
Provided comprehensive support to VP of Communications and team, including arranging domestic and international travel, managing calendars, and preparing documents.
Maintained an organized and efficient office environment to ensure smooth operations.
July 2012
Concur
PeopleSoft
Oracle
Citrix
Docusign
Adobe Pro
Microsoft Office Suite
Microsoft Teams Meeting
Zoom
Sharepoint
Tripactions/Navan Smartsheets
Quickbooks
ADP Payroll
Banking/Wire
CRM Database
E X P E R T I S E
Extensive experience providing
executive-level support to HNW
individuals in a variety of industries,
including finance, construction
management, and real estate
development.
Skilled in managing complex
calendars, organizing travel
arrangements, and handling
confidential information with
discretion.
Proficient in managing payroll
functions, invoicing clients, and
handling bill payments for both
personal and business accounts.
Strong communication skills, able
to liaise effectively with clients,
vendors, and staff at all levels.
Experienced in organizing and
managing events, from small
private dinners to large company
meetings with hundreds of
attendees.
Knowledgeable in negotiating
contracts and managing vendor
relationships to reduce costs and
secure benefits for clients.
Proficient in Microsoft Office Suite,
including Outlook, Word, Excel, and
PowerPoint.
Detail-oriented, able to multitask
and prioritize effectively to meet
deadlines and exceed expectations.
Comfortable working independently
or as part of a team, with a flexible
and adaptable approach to
changing priorities and
responsibilities.
Executive/Personal Assistant to Managing Partner
Marcum, LLP, Miami, FL
Managed extensive business and personal engagements including family travel. Monitored all emails, telephone calls and contacts and responded appropriately. Handled timely payment of bills associated with primary and vacation residences including automobiles, home, and life insurance policies. Coordinated procurement and distribution of high-profile season ticket holder events and experiences.
Feb 2009 - May 2011
Personal Assistant to CEO/Owner
Lucor Holdings, LLC, Miami Beach, FL
Supported the CEO/Owner, a private individual with diversified holdings and assets, managing daily emails, calendars, vendors, household staff, and family matters.
Coordinated logistics and planning for high-profile events, both domestic and international.
Sep 2011 to May 2012
Personal Secretary and Book Co-Author
Mr. James A. Brennan, Coral Gables, FL
Compiled years of manual writing, tape recordings, photographs, newspaper, and magazine articles to create book of memoirs.
Prepared correspondence and created databases of information for this former Chief of Staff to U.S. Senator Claude Pepper. Liaised with printer and prepared drafts for review of book publishing. May 2005 to Feb 2009
Executive/Personal Assistant to the CFO
Turnberry, Ltd., Aventura, FL
Assisted CFO of privately owned family residential and commercial real estate development company with projects throughout the United States and Bahamas.
Developed rapport and organized negotiation sessions with multiple capital investment lenders to acquire financing for construction, infrastructure, and land purchase sites.
Arranged and monitored travel with privately-owned aviation aircrafts and FBO’s including seaplanes, helicopters, and jets.
Mar 2006 - Oct 2007
Executive/Personal Assistant to N.A. Executive Vice President Diageo, N.A., Stamford, CT and Miami, FL
Coordinated and managed heavy domestic and international travel itineraries and busy daily calendar.
Planned and organized frequent business engagements, cocktail receptions, luncheons and dinner parties, often private and confidential. Negotiated contracts and reduced rates with hotel management, caterers, entertainment, florists, and transportation vendors. Facilitated, planned and managed all aspects of large annual on/off-site company meetings and events.
Administered hiring process for executive assistants with Human Resources and outside placement agencies.
Jan 2001 - Sep 2005
Team Support Supervisor
McKinsey & Company, Stamford, CT Oct 1996 - June 1998 Area Site Manager
KPMG Peat Marwick, New York, NY Jan 1996 - Oct 1996 S O F T W A R E
Executive/Personal Assistant to Executive Vice President Burmah LNG Shipping, Inc., New York, NY & Greenwich, CT June 1986 – Dec 1995 R E F E R E N C E S
Available on Request
Executive/Personal Assistant to Chairman/Owner
Gerald Metals, Inc., Stamford, CT Aug 1998 to Dec 1999 G I N A - M A R I E D . M A R Z A N O
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