Executive Assistant
Resume:
KRISTINA CASSIN
Executive Assistant
+1-630-***-**** ********@******.*** www.linkedin.com/in/kristina-cassin101659 Chicago, IL
EXPERIENCE
Executive assistant to the CEO & CMO
Crepes A Latte Catering
08/2023 - 06/2024 Vernon Hills, IL
Heavy calendar management emails & phone calls
Coordinated both domestic & international travel arrangements Draft, review, send communications on behalf of executives Coordinated logistics for business and personal events Facilitated internal & external meetings (creating agendas, securing location, supplying materials & catering)
Organized team meetings & events (on & offsite)
Note-taking & recorded meeting minutes during all executive meetings Prepared {50+} expense reports annually using Expensify Assisted with CEO's personal finances, including monthly bank reconciliation, monthly bill pay
Conducted research to reduce costs for recurring expenses Assisted CEO with financial management of multiple residences Responsible for managing VRBO rentals for one of executive's properties Executive Assistant
Confidential Employer
05/2012 - 12/2022 Roselle, IL
Coordinated executive communications (emails, messages, phone calls) Managed executive's complex calendar
Streamlined travel itineraries & monthly expense reports using Concur Ensured timely preparation and delivery of confidential materials Provided comprehensive personal support, household management Managed multiple residential renovation projects simultaneously Organized events and managed household inventory, maintenance schedules, thus promoting a well-maintained and productive environment Reduced meeting durations by 20% by implementing effective agenda-setting protocols
Project manager
ClearFreight
08/2022 - 12/2022 Wood Dale, IL
Supervise 8-12 employees daily
Office Admin tasks
Oversee project production
Record data and analyze project numbers as well as estimated projection completion date
Daily communication with client
Schedule daily freight transportation (receiving and shipping) Demonstrated efficiency and accuracy while correctly labeling and shipping hundreds of items to multiple destinations worldwide Executive Assistant & Household Manager
Infinium Capital Management
08/2008 - 05/2012 South Barrington, IL
Managed budgeting, accounting, and financial records with utmost confidentiality Oversaw day-to-day operations of a 12,000+ sq ft household, including supervising staff of 5 (maintaining schedules, payroll, duties etc) Coordinated care, transportation, and activities of 3 children, ensuring safety and engagement
Organized personal & business events (including budgets, vendors, contracts, decor, catering, entertainment etc)
Arranged domestic & international travel itineraries for both personal and business purposes
Managed employer's calendar (appointment scheduling, reservations, meetings etc) Saved $100K annually by streamlining household supply procurement processes EDUCATION
Bachelors of Arts in Social science and Psychology Ashford University
01/2012 - 01/2016 Iowa
SUMMARY
Seeking an executive assistant role as a detail-oriented professional skilled at providing high level administrative support to senior level staff. Expert in travel management, expense tracking and schedule coordination. Competent in overseeing clerical activities between business leaders and clients. Thrives on diverse challenges. Ability to pivot seamlessly between various responsibilities. Adapting quickly to schedule changes. Demonstrates dedication to high professional ethical standards, judgement, and confidentiality.
SKILLS
Asana Expensify Box
Calendar Management Monday.com
Microsoft Software Quickbooks
Financial Management Trello Travel perk
Apple Software Salesforce Concur
Property Management
Excellent written & verbal communication skills
Time management ability to multitask
KEY ACHIEVEMENTS
Maximizing Employer's Time
Implemented a new procedure, merging
executives' emails with mine to ensure timely
responses and feedback
Event Planning Expertise
Assisted in facilitating 10+ trade show events
enhancing brand & client engagement
Executive Communications
Assisted in creating monthly agendas for Executive Board Meetings
Streamlined Event Coordination
Managed logistics for personal & corporate events, enhancing team building and communication
Improved Financial Accuracy
Reduced travel expenses by 15% through
optimizing travel arrangements and vendor
contracts
Optimized Team Logistics
Led a team of 10, maintaining high standards in
domestic operations & meeting deadlines
LANGUAGES
Language
English
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