Administrative Assistant Executive

Natalie R Gillette

Executive & Administrative Assistant

************@*****.*** • 609-***-****

Princeton NJ

Executive Assistant with administrative support to senior management. Highly organized, seasoned and goal driven

professional with proven executive administration and assistance experience; interested in pursuing a challenging position

within Princeton University. Technically proficient, with aptitude in learning new programs. Extensive experience

coordinating and overseeing presentations, meetings, special events and projects. Outstanding organizational and

problem-solving skills with strong background in office management.

Technical Proficiencies

SharePoint MS Office G Suite Adobe Photoshop Adobe InDesign MS Access Prime Financial System Zoom

Concur OnBase MS Visio QuickBooks

Areas of Expertise

Accounts Payable

Accounts Receivable

Purchasing and Purchase

Orders

Bank Reconciliation

Meeting & Conference Planning

Calendar Management

Customer Service & Success

Tax Preparation

Data Entry

Travel Arrangements and

Reimbursements

AREMIS

VitalWeb

Career Experience

State of New Jersey, DDD Budget Office, Trenton, NJ 2024 – present

Administrative Analyst V/Contractor

As Administrative Assistant, I support the general administrative functions within department and administrative units

including general employee correspondence, daily meeting /calendar maintenance and clerical daily communication for

Budget Director. Maintaining daily vehicle log, usage, and data collection for Division Motor Vehicle. Daily tracking,

reviewing and audit of specific DDD provider vouchers and payments. Audit and retention for DDD history records, along

with tracking and reviewing compliances with DDD, Federal and State retention regulations.

Princeton University, Office of the Provost, Princeton, NJ 2023 – 2024

Administrative Assistant

As Administrative Assistant, I support the general administrative functions within department and administrative units

including answering phones, greeting/referring/assisting visitors, clients, staff, or others, preparing documents, purchase

orders, scheduling meetings, assist with event planning, organizing and maintaining office files. Exercised good

judgement, discretion and confidentiality.

Exelon Corporation/PECO, Warminster, PA Contractor 2022– 2023

Customer Service Representative/Data Specialist

Processed customer/client personal information and forms into system for new services at businesses and residential

locations. Retrieved information from and for Regulator Workers and customer calls for scheduling of services. Filed and

maintained office documents that pertained to customer personal information. All secretarial duties: Answered calls, filing,

meeting, and travel arrangements. Maintaining essential customer files for accounts, assisting and directing customers

with their accounts.

Nan McKay & Associates, Feasterville, PA Contractor 2020 – 2022

BCforward, Feasterville, PA Contractor

Data Specialist

Provided administrative support by processing applications of client personal information and funding during COVID.

Processed and maintained client applications for accuracy to receive funding during the pandemic. Generated data

reports for managers to maintain accuracy for the disbursement of funding from the Government.

Exelon Corporation/PECO, Feasterville, PA Contractor 2020 – 2021

Data Specialist

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Provided administrative support by processing applications of client personal information and funding during COVID.

Processing, entering information, maintaining, and sketching information in PECO GFR system to help maintain client

information. Assisted managers on special projects.

Biogensys, State of NJ, Trenton, NJ Contractor 2018 – 2020

Administrative Assistant

As administrative assistant, I supported the general administrative functions within department and administrative units

including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and

reports, compiling records, scheduling meetings, organizing and maintaining files, while exercising good judgement,

discretion and confidentiality.

NJAFP, Trenton, NJ 2014 – 2018

Administrative Assistant/Accounts Payable

As administrative support assistant, I supported the general administrative functions within department and administrative

units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents

and reports, compiling records, scheduling meetings, organizing and maintaining files. Provided conference management

in preparation for the State of NJ Certification along with scheduling and travel arrangements for participants.

Education

Princeton High School, Princeton, NJ

Diploma

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