Administrative Assistant Support

SHELLEY A. CHRISTMAS

ADMINISTRATIVE ASSISTANT

*** ******** ******; MADISON, AL 35757 256-***-****

*****************@*****.***

OBJECTIVE

Efficient and detail-oriented secretary with 25 years of experience in administrative support. Adept at managing office operations, handling correspondence, scheduling meetings, and ensuring the smooth day-to-day functioning of the workplace. Seeking a position to leverage organizational, communication, and multitasking skills to contribute to the organization’s success.

EXPERIENCE

Office manager/Administrative Assistant

03/16-05/24 Huntsville City Schools

Provided administrative support to the executive team, including coordinating meetings, preparing agendas, and taking minutes during meetings.

Handled incoming calls and directed inquiries to appropriate departments, ensuring a positive and professional customer service experience.

Assisted with HR tasks, such as onboarding new employees and maintaining confidential personnel records.

Managed company calendars, scheduling appointments and ensuring no conflicts or overlap.

Supported project coordination by organizing materials, setting up meetings, and maintaining project timelines.

Assist in organizing office supplies, handling mail, and performing general administrative duties.

Plan, organize and schedule work activities.

Edit letters, composes correspondence, reviews correspondence for accuracy and completeness.

Assembles information in to compile and prepare reports.

Personnel Assistant

08/13-03/16 Alabama Department of Corrections

Organize and update personnel files (both physical and electronic), ensuring that employee records are accurate, complete, and confidential.

Prepare and maintain employment-related documents such as offer letters, contracts, performance evaluations, and disciplinary notices.

Assist in compiling timekeeping data, attendance records, and other payroll-related documents.

Ensure personnel records comply with company policies and legal regulations.

Serve as a point of contact for employees regarding HR policies, procedures, and general inquiries.

Help track employee performance review schedules, ensuring that performance evaluations are completed on time.

Assist in the preparation and documentation of employee performance appraisals, including gathering feedback and ensuring proper records are maintained.

Create and maintain HR-related filing systems and databases to ensure quick retrieval of records.

Business Manager, ASA I, II, III

12/02-08/13 State of Alabama

Perform adminstrative/clerical duties such as answering routine calls, typing, filing, maintain inventory, mailings and copying.

Coordinates incoming data from a variety of sources and performs office automation duties using softwares application as electronic mail, calendar and spreadsheet.

Maintain time and data for all staff.

Receives incoming mail, screens, review and routes to appropriate staff member.

Served as a liaison to facilitate communication with staff, rehab facility staff, and independent living staff.

Edit letters, composes correspondence, reviews correspondence for accuracy and completeness.

Assembles information in to compile and prepare reports.

SKILLS

EDUCATION

Auburn University in Montgomery

Montgomery, Alabama

Major: General Business

Alabama State University

Montgomery, Alabama

Major: Business Management

AFFILIATIONS

Notary Public

State of Alabama

REFERENCES

Available upon request.

Contact this candidate