Executive Assistant

QUALIFICATIONS SUMMARY

Self-motivated and highly organized administrative assistant, providing exceptional support and discretion in managing confidential information. Adept at managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations. Proficient in office administration and document management, with strong skills in Microsoft Office Suite. Reliable and adaptable with the confidence and discretion needed to perform a wide variety of tasks on behalf of senior management. Proficient in the following:

• Microsoft Office Suite

• Concur

• SharePoint

• Navan

• Diligent Board Books

• Canva

• Adobe Acrobat

PROFESSIONAL EXPERIENCE

Dana Incorporated, Maumee, OH Dec 2007 – Feb 2025

Executive Assistant Jun 2024 – Feb 2025

Administrative Assistant Oct 2022 – Jun 2024

• EA - Review and organize all Board materials for upload to the Diligent Board Books program for Board of Directors review.

• EA - Managed all travel and expense items related to Board activities.

• Managed complex calendars for executives, vice presidents, and senior directors, scheduling meetings, appointments.

• Coordinate and arrange business itineraries, including booking flights, accommodations, transportation, meeting schedules, travel agendas, and obtained necessary visas.

• Coordinated office events, meetings, and conference calls, including agenda preparation.

• Processed invoices in the Ariba purchasing system, verified accuracy, and ensured timely payments to vendors.

• Managed travel reservations and expense reports in Concur, reconciled discrepancies, and maintained detailed financial records.

• Excel at multi-tasking during peak periods of activity, prioritizing, coordinating, and following through to ensure all action items are completed in a timely fashion.

• Prepare reports, emails, letters, presentations, organizational charts, and other documents.

• Utilize extensive knowledge of company operations, policies and department functions in performing duties.

• Skilled at coordinating large group meetings including developing agendas, presentations, meeting room arrangements, electronic equipment, and all pertinent logistics. Perrysburg, OH 419-***-**** *************@*****.*** JENNILYN G. MIRANDA

Human Resources Generalist Feb 2016 - Oct 2022

• Coordinated and led new employee orientation sessions, ensuring smooth onboarding and a comprehensive introduction to company policies, culture, and benefits.

• Managed and processed I-9 documents using Guardian (Perfect Compliance), ensuring compliance with federal regulations and company policies.

• Managed and developed the HR department page in SharePoint, creating an organized, user-friendly resource hub for employees.

• Successfully launched and led the Employee Service Award Program, recognizing and celebrating employees' milestones and contributions to the organization.

• Scheduled and managed background checks for new hires using HireRight.

• Developed onboarding checklists and training materials to improve the onboarding experience.

• Developed, updated, and communicated HR policies in alignment with federal, state, and company regulations.

• Verified and entered employee payroll data, including hours worked, deductions, and bonuses.

• Maintained accurate and up-to-date employee records in HRIS system.

• Created and managed employee positions in Employee Central (or other HRIS platforms), ensuring accurate job classifications and department assignments.

• Organized and facilitated monthly HR leaders exchange calls to foster collaboration, share best practices, and discuss key HR initiatives.

• Coordinated the planning and execution of employee engagement programs to enhance company culture and morale.

• Plan, coordinate, and execute employee engagement events, including team-building activities, recognition programs, and company-wide celebrations.

• Utilize surveys and feedback mechanisms to assess event success and improve future initiatives. HRIT (Human Resources Informational Technology) Oct 2013 – Feb 2016

• Reviewed and verified employee records, payroll data, benefits information, and other HR-related documents for discrepancies or errors.

• Conducted routine audits to identify discrepancies and worked with relevant teams to resolve data inconsistencies.

• Assisted in testing HR and payroll systems by running test scenarios to ensure accuracy and functionality before system launches or updates.

Payroll Administrator

Dana Incorporated, Maumee, OH Dec 2008 – Oct 2013

Kelley Services, Maumee, OH Dec 2007 – Dec 2008

• Processed payroll for approximately 3,000 semi-monthly and 2,800 weekly employees, ensuring timely and accurate distribution of wages.

• Entered new hire information into HR and payroll systems, including direct deposit details, tax withholding information, and general deductions.

• Managed garnishment and court-ordered payroll processing, ensuring compliance with legal requirements for child support, wage garnishments, and other deductions.

• Verified hours worked and pay adjustments for accuracy prior to processing payroll, ensuring proper compensation for both regular and overtime hours.

• Reconciled payroll funds deposited to internal reports.

• Served as the primary point of contact for resolving payroll-related concerns. ConAgra Foods, Perrysburg, OH

Accounting Specialists (Accounts Payables) Nov 2005 – Dec 2007

• Process payroll for 130+ weekly union employees and ensure the recorded hours align with the employee's assigned schedule.

• Check payroll timesheets for any discrepancies such as missing or extra hours.

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information; verify vendor statements. Calphalon Corporation, Perrysburg, OH

Payroll Administrator Sept 1997 – Nov 2005

• Process approximately 300 employee payroll checks bi-monthly.

• Monitor and document employee attendance, including tracking points for policy compliance.

• Process court-ordered wage garnishments in compliance with legal requirements.

• Handle employment verification for home loans, background checks, and other requests.

• Ensure Confidentiality: Follow company policy and legal guidelines when sharing information.

• Inventory and production control – verification of production runs and inventory accuracy

• Maintain internal account charges and reconciliation of timecard reports with production reports.

• Data entry: Enter, update, and maintain accurate records in databases, spreadsheets, and company systems.

EDUCATION

• Bachelors: Business Administration, July 2002

Heidelberg College/ Maumee, OH

• Associates: Medical Assistant, June 1993

Stautzenberger College/ Toledo, OH

VOLUNTEER WORK

• Dog Works Ohio, Toledo, Ohio, March 2005 – Present o Fostering dogs

• HOOVES, Swanton, Ohio, Sept 2022 – Sept 2024,

o Veteran Organization that helps veterans learn to overcome things like addiction and post- traumatic stress.

• Christian Corner’s Foundation, Toledo, Ohio, April 2021 – Sept 2023 o Support mental wellness and suicide prevention programs.

• Toledo Humane Society, Toledo, OH, June 2016 - July 2022 o Provides shelter, care, and adoptions.

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