QUALIFICATIONS SUMMARY
Self-motivated and highly organized administrative assistant, providing exceptional support and discretion in managing confidential information. Adept at managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations. Proficient in office administration and document management, with strong skills in Microsoft Office Suite. Reliable and adaptable with the confidence and discretion needed to perform a wide variety of tasks on behalf of senior management. Proficient in the following:
• Microsoft Office Suite
• Concur
• SharePoint
• Navan
• Diligent Board Books
• Canva
• Adobe Acrobat
PROFESSIONAL EXPERIENCE
Dana Incorporated, Maumee, OH Dec 2007 – Feb 2025
Executive Assistant Jun 2024 – Feb 2025
Administrative Assistant Oct 2022 – Jun 2024
• EA - Review and organize all Board materials for upload to the Diligent Board Books program for Board of Directors review.
• EA - Managed all travel and expense items related to Board activities.
• Managed complex calendars for executives, vice presidents, and senior directors, scheduling meetings, appointments.
• Coordinate and arrange business itineraries, including booking flights, accommodations, transportation, meeting schedules, travel agendas, and obtained necessary visas.
• Coordinated office events, meetings, and conference calls, including agenda preparation.
• Processed invoices in the Ariba purchasing system, verified accuracy, and ensured timely payments to vendors.
• Managed travel reservations and expense reports in Concur, reconciled discrepancies, and maintained detailed financial records.
• Excel at multi-tasking during peak periods of activity, prioritizing, coordinating, and following through to ensure all action items are completed in a timely fashion.
• Prepare reports, emails, letters, presentations, organizational charts, and other documents.
• Utilize extensive knowledge of company operations, policies and department functions in performing duties.
• Skilled at coordinating large group meetings including developing agendas, presentations, meeting room arrangements, electronic equipment, and all pertinent logistics. Perrysburg, OH 419-***-**** *************@*****.*** JENNILYN G. MIRANDA
Human Resources Generalist Feb 2016 - Oct 2022
• Coordinated and led new employee orientation sessions, ensuring smooth onboarding and a comprehensive introduction to company policies, culture, and benefits.
• Managed and processed I-9 documents using Guardian (Perfect Compliance), ensuring compliance with federal regulations and company policies.
• Managed and developed the HR department page in SharePoint, creating an organized, user-friendly resource hub for employees.
• Successfully launched and led the Employee Service Award Program, recognizing and celebrating employees' milestones and contributions to the organization.
• Scheduled and managed background checks for new hires using HireRight.
• Developed onboarding checklists and training materials to improve the onboarding experience.
• Developed, updated, and communicated HR policies in alignment with federal, state, and company regulations.
• Verified and entered employee payroll data, including hours worked, deductions, and bonuses.
• Maintained accurate and up-to-date employee records in HRIS system.
• Created and managed employee positions in Employee Central (or other HRIS platforms), ensuring accurate job classifications and department assignments.
• Organized and facilitated monthly HR leaders exchange calls to foster collaboration, share best practices, and discuss key HR initiatives.
• Coordinated the planning and execution of employee engagement programs to enhance company culture and morale.
• Plan, coordinate, and execute employee engagement events, including team-building activities, recognition programs, and company-wide celebrations.
• Utilize surveys and feedback mechanisms to assess event success and improve future initiatives. HRIT (Human Resources Informational Technology) Oct 2013 – Feb 2016
• Reviewed and verified employee records, payroll data, benefits information, and other HR-related documents for discrepancies or errors.
• Conducted routine audits to identify discrepancies and worked with relevant teams to resolve data inconsistencies.
• Assisted in testing HR and payroll systems by running test scenarios to ensure accuracy and functionality before system launches or updates.
Payroll Administrator
Dana Incorporated, Maumee, OH Dec 2008 – Oct 2013
Kelley Services, Maumee, OH Dec 2007 – Dec 2008
• Processed payroll for approximately 3,000 semi-monthly and 2,800 weekly employees, ensuring timely and accurate distribution of wages.
• Entered new hire information into HR and payroll systems, including direct deposit details, tax withholding information, and general deductions.
• Managed garnishment and court-ordered payroll processing, ensuring compliance with legal requirements for child support, wage garnishments, and other deductions.
• Verified hours worked and pay adjustments for accuracy prior to processing payroll, ensuring proper compensation for both regular and overtime hours.
• Reconciled payroll funds deposited to internal reports.
• Served as the primary point of contact for resolving payroll-related concerns. ConAgra Foods, Perrysburg, OH
Accounting Specialists (Accounts Payables) Nov 2005 – Dec 2007
• Process payroll for 130+ weekly union employees and ensure the recorded hours align with the employee's assigned schedule.
• Check payroll timesheets for any discrepancies such as missing or extra hours.
• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information; verify vendor statements. Calphalon Corporation, Perrysburg, OH
Payroll Administrator Sept 1997 – Nov 2005
• Process approximately 300 employee payroll checks bi-monthly.
• Monitor and document employee attendance, including tracking points for policy compliance.
• Process court-ordered wage garnishments in compliance with legal requirements.
• Handle employment verification for home loans, background checks, and other requests.
• Ensure Confidentiality: Follow company policy and legal guidelines when sharing information.
• Inventory and production control – verification of production runs and inventory accuracy
• Maintain internal account charges and reconciliation of timecard reports with production reports.
• Data entry: Enter, update, and maintain accurate records in databases, spreadsheets, and company systems.
EDUCATION
• Bachelors: Business Administration, July 2002
Heidelberg College/ Maumee, OH
• Associates: Medical Assistant, June 1993
Stautzenberger College/ Toledo, OH
VOLUNTEER WORK
• Dog Works Ohio, Toledo, Ohio, March 2005 – Present o Fostering dogs
• HOOVES, Swanton, Ohio, Sept 2022 – Sept 2024,
o Veteran Organization that helps veterans learn to overcome things like addiction and post- traumatic stress.
• Christian Corner’s Foundation, Toledo, Ohio, April 2021 – Sept 2023 o Support mental wellness and suicide prevention programs.
• Toledo Humane Society, Toledo, OH, June 2016 - July 2022 o Provides shelter, care, and adoptions.