Executive Assistant Project Management
Resume:
Audrey Sonberg
Senior Executive Assistant
sonberg.audrey@gmail com • 718-***-****
LinkedIn URL • Hastings on Hudson, NY 10706
Areas of Expertise
● C-Level Executive Support
● Operational Excellence
● Executive Calendar Management
● Global Visa & Travel Coordination
● Process Improvement & Optimization
● Project Management
● Onboarding & Training
● Cross-Functional Collaboration
● Task Force & Committee Leadership
● Corporate Event Planning & Execution
● Board of Directors Liaison
● Office Management & Operations
● Confidential Information Management
● HR Operations & Employee Engagement
● Governance & Corporate Communications
Professional Experience
Forter, New York, NY
Executive Assistant to CEO (London), President & COO (Tel Aviv), CISO (Boston), Reporting to CFO (Denver) Oct 2022 — Feb 2025
Provided high-level executive support across global leadership teams, facilitating seamless communication, strategic project execution, and cross-departmental collaboration. Acted as key liaison for BOD meetings, ensuring timely material delivery and effective communication between executives and board members. Contributed as active member of task force, supporting travel and credit card platform selection.
● Facilitated successful global Visa renewals by coordinating across multiple offices.
● Optimized project management, served as solution provider and team coordinator, and fostered collaborative efforts.
● Assisted in developing executive sponsorship management plan, strengthening collaboration between client services and sales.
● Standardized process for vetting sales opportunities, enhancing executive preparedness and attendance at strategic engagements.
● Created finance engagement team task force, empowering employees to drive content for lunch-and-learns, team-building activities, and quarterly finance all-hands meetings.
Checkout.com, New York City
Executive Assistant to CFO
Feb 2022 — Aug 2022
Onboarded four new C-level executives, developing tailored onboarding materials in compliance with company directives. Provided critical support to CFO and executive leadership team, ensuring seamless coordination of strategic initiatives and daily operations. Contributed to organization and maintenance of corporate calendar, facilitating effective planning and process management across organization.
● Oversaw schedule management to optimize executive availability and resource allocation.
● Provided project management solutions, demonstrating agility and problem-solving capabilities. Forter, New York, NY
Executive Assistant to CEO (London), President (Tel Aviv, CFO (Dallas), Reporting to Chief of Staff (Tel Aviv) Jan 2020 — Feb 2022
Managed scheduling for multiple executives, ensuring prioritization, alignment, and preparedness. Assisted in creation and implementation of corporate calendar and governance process for streamlined executive and company-wide scheduling. Coordinated all event scheduling, including offsites, all hands, and QBRs while serving as gatekeeper. Maintained and supported confidential workstreams within legal, HR, and finance, safeguarding sensitive information. Drove process enhancement by recommending areas of improvement based on post- project analysis. Supported budget process by collaborating with finance leads and utilizing project management software.
● Successfully planned and executed management team offsites and SKO events.
● Advanced philanthropic initiatives and employee engagement activities within US, strengthening community relationships.
● Created COVID-19 remote work calendar best practices, optimizing efficiency and communication in hybrid work environment.
● Served as primary point of contact for board members, managing communications and logistics with precision and confidentiality.
● Elevated administrative excellence by guiding and training executive assistant team on best practices and quality assurance standards. Fetcher, New York, NY
Executive Assistant to CEO
March 2019 — Oct 2019
Delivered administrative support to CEO and leadership team, effectively managing day-to-day office operations and order procurement as acting NY office manager. Selected and effectively implemented travel and expense management platform to streamline processes across departments. Facilitated candidate testing for content strategist team by designing efficient evaluation procedure. Collaborated with chief of staff to establish management OKRs and tracking systems to ensure alignment with organizational goals.
● Created and automated procurement policies for company to optimize purchasing efficiency.
● Enhanced team cohesion and productivity by coordinating office events, workshops, and sales meetings.
● Liaised with country managers from Philippines, Venezuela, Argentina, and remote US team to maintain smooth communication channels. Page 2 2
Two Sigma IQ, New York, NY (Contracted through Greenkey, NY) Executive Assistant, Reporting to Head of Human Resources Oct 2017 — March 2019
Offered tailored administrative assistance to five executives and provided backup support to CEO to drive operational excellence. Delivered procurement process assistance to enhance company's infrastructure. Coordinated logistics for company milestone events. Facilitated career pathing process, contributing to development of handbook and recruiting film.
● Contributed to creation of company policies and procedures using JIRA platform, driving consistency and clarity.
● Streamlined team coordination, implementing innovative solutions for learning and development and HR support. Thomson Reuters, New York, NY
Executive Assistant: Finance & Risk, Americas Human Resources (March 2016 — July 2017) Jan 2015 — July 2017
Provided dedicated support to Head of HR (Americas), Global Operations HR, and New York HR leadership to maintain seamless day-to-day operations. Administered Workforce HR software, generated employee population reports, maintained system policies, and updated global organization charts. Tracked and managed key HR projects, delivering regular status updates and roadmaps to senior leadership.
● Served as active member of HR task force and Northeast EA Council, facilitating launch of new intranet platform.
● Partnered on cross-functional special projects, collaborating with outside departments to drive organizational development.
● Boosted staff morale by coordinating employee engagement events, including weekly activities, regional events, and leadership off-sites. Executive Assistant & Internal Communications for Finance & Risk (Jan 2015 — March 2016) Delivered executive assistance to managing directors of advisory investment management and equities, ensuring seamless coordination of calendars, travel arrangements, and expense management through Concur. Facilitated media events for executives, executing detailed planning and coordination. Developed and implemented onboarding protocols to streamline departmental integration.
● Successfully coordinated various high-profile media events, contributing to enhanced executive visibility.
● Ensured confidential handling of sensitive information, enhancing efficiency through strategic organization.
● Authored impactful blog posts on Thomson Reuters HUB that highlighted key features of company’s flagship product, Eikon.
● Enhanced communication channels within the organization, fostering stronger internal engagement and information dissemination. Intralinks Holdings, New York, NY
Learning & Development Administrator: HR Training (March 2014 — Jan 2015) Sep 2011 — Jan 2015
Managed company-wide professional development initiatives and employee learning resources to drive workforce capability and engagement. Oversaw end-to-end logistics for training programs targeting individual contributors and senior leadership. Administered company’s Learning Management System (LMS), ensuring seamless access to learning materials and course content for employees. Produced branding materials and publications to support six professional development courses.
● Served as HR representative on company’s rebranding and onboarding task force.
● Managed relationships with all learning vendors, including vendor selection, contract negotiation, and system upgrades.
● Awarded 2014 High Impact Award for leading outreach training program at Citizen Schools, engaging employees in philanthropic initiatives.
● Authored quarterly newsletter articles and designed brochures, follow-up materials, and internal communications to promote ongoing learning opportunities.
Global Services Executive Assistant (Sep 2011 — March 2014) Provided high-level administrative support to the SVP of Global Services and team of five executive leaders, facilitating strategic operations and cross-functional coordination. Managed logistics for global leadership meetings, both on-site and off-site.
● Awarded 2013 Bravo CEO Award for excellence in leading the selection and implementation of a global online travel platform.
● Coordinated vendor payments exceeding $3M annually and maintained external relationships vital to product and service delivery, leveraging Salesforce for vendor management.
Christian Brothers Investment Services, Inc., New York, NY Administrator / Marketing & Business Development Assistant June 2000 — October 2009
Delivered executive-level support to VP of Marketing, facilitating strategic initiatives and daily operations. Assisted in managing key functions across sales operations, client engagement, and business development initiatives. Played key role in supporting full sales cycle, coordinating client relationships, and enhancing marketing communications. Designed impactful sales presentations, board reports, and client-facing materials to support business growth. Coordinated meetings and communications between prospective clients and sales team to advance business opportunities.
● Maintained and updated company’s presentation library on quarterly basis, ensuring consistency and accuracy.
● Led after-school mentorship program for interns, fostering career development and professional growth for emerging talent.
● Enhanced brand visibility and client engagement by organizing and managing logistics for two major industry conferences annually.
● Partnered with programmers to design and implement a new CRM database, successfully migrating existing client data and improving reporting accuracy and compliance for Board of Director and client reports.
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