Procurement Administrator
Resume:
CURRICULUM VITEA
FRANCIS KANGWA
DATE OF BIRTH:
MARITAL STATUS:
GENDER:
NATIONALITY:
MOBILE PHONE:
EMAIL ADDRESS:
POSTAL ADDRESS:
31ST JULY 1975
MARRIED
MALE
ZAMBIAN
***********@*****.***
PLOT 782 EUCALYPTUS ROAD
KALULUSHI.
OBJECTIVE
TO OFFER MY SERVICES TO AN ORGANIZATION THAT WILL BENEFIT FROM MY EXPERIENCE AND KNOWLEDGE AS A TRAINED EMPLOYEE IN PURCHASING MANAGEMENT & INVENTORY AND WAREHOUSING
MANAGEMENT,CONTRACT MANAGEMENT & ACCOUNTANCY.
SKILLS
• More than (18) years of progressive and relevant purchasing & material management and accounting
experience;
• Integrity and ethical skills
• Cost reduction tactics to ensure cost efficiency.
• Proficient with accpac, quick books, pastel, wiz count and ms office, embrace accounting, sunsystem, powerpoint and projects; delta system.
• Understanding of warehousing, purchasing, accounting and audit procedures
• Very good knowledge of excel spreadsheets; leadership skills, good communication skills and time management. Have the ability to negotiate strong and persuade, excellent problem solving and commercial awareness.
• Maintain vendor management and tender process skills
• Good planning and implementing the right procurement strategies
• Experience in setting up inventory and procurement functions
• Excellent organization, communication and interpersonal skills
• Trained as an environmental auditor by BSI
ACADEMIC & PROFESSIONAL QUALIFICATIONS
COPPERTONE UNIVERSITY -KITWE
• Bachelor of purchasing and supply management.
• Masters of business administration- finance & accounting
- ievel4
CHINGOLA ACCOUNTANCY TRAINING COLLEGE
• Certificate-AAT
• Diploma financial & commercial frame work
• Diploma, managing works & costs
• Diploma, purchasing & material management
KALULUSHI SECONDARY SCHOOL - KALULUSHI
• Obtained grade nine & grade twelve school certificates.
REFEREES
MR. CREMMY MWIINGA
RAILWAY SYSTEM OF ZAMBIA
ACCOUNTANT
KABWE.
CELL: 096*******
ANNE BANDA
CHIBULUMA MINES PLC
FINANCE UNIT MANAGER
KALULUSHI
CELL:096*-******
MR. CHIMWEMWE G.
NFC AFRICA MINING MANAGEMENT
INDUSTRIAL RELATIONS. O
CHAMBISHI.
CELL:096*******
MIMBULA MINERAL LIMITED
ARTHUR MULILO
GENERAL MANAGER
CHINGOLA
RELEVANT WORK EXPERIENCE
Mimbula Minerals Limited – Procurement Superintendent – June 2021 to December 2023
• Ensure materials and services supplied meet established standards. Survey markets for latest trends in prices, availability, delivery quality, and ensure that applicable policies, practices and procedures are understood and complied by suppliers.
• Clarifying purchasing requests with originators if necessary to ensure requirements are adequately described and the correct specification are forwarded.
• Undertakes effectively the procurement of goods, services and works in order to ensure their timely availability.
• Develop monthly and annual plans for purchasing of equipment, spares and consumables
• Negotiate agreements with suppliers and maintain strong business relationships.
• Plans administers and executes the procurement process including developing specifications/scope of work, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, and facilitating evaluation and selection process..
• Prepares procurement documents (i.e., Invitation for Bids (IFBs), Requests for Proposals
(RFPs),Contracts,Amendments,Renewals,etc.)
• Manages the procurement process for both competitive sealed bidding and competitive negotiations, and assists departments, agencies, and procurement staff with process compliance.
• Manage the administration of contracts for the Mine in liaison with the End user and Contractors to ensure that contracts are executed to the company commercial benefit and in accordance with company Policy.
• Reviews stock levels regularly and takes replenishment action in order to minimize handling costs, labour costs, working capital tied up in stocks and work disruption due to non-availability of materials.
• Assist in undertaking timely preparation and implementation of contracts in order to facilitate procurement of goods, services and works.
• Assist in preparation of tender documents and enquiries for goods, works and services in liaison with user departments to facilitate the appropriate tendering process.
• Analyze and evaluate tender submissions before they are fully approved and ensure that the Company supply approved standard procedure is adhered to in all procurements.
• Assist in preparation of evaluation reports, contracts and other related procurement documentation to ensure a fair and competitive procurement procedure of goods, services.
• Handles all imports and export customs clearance.
• Documents policies and procedures for implementation for all stakeholders to follow.
• Develop purchasing policies and manage the related budget etc. capital projects.
• Ensure that procurement is done in accordance with policies and procedures.
• Experience in dealing with local and international suppliers and freight forwarders
• Prepare and manage departmental budget.
• Maintains local supplier relationships to ensure the procurement of materials and services are supporting local needs
• Facilitates supplier meetings, site inspections, and pre-bid conferences management programs.
NFC Africa Mining PIc- Senior Buyer (July 2020 to Jun 2021)
• Develop and improve sourcing strategy.
• Raise purchase orders for the procurement of goods and services.
• Undertakes effectively the procurement of goods, services and works in order to ensure their timely availability.
• Negotiate agreements with suppliers and maintain strong business relationships.
• Negotiates with approved suppliers to obtain the most competitive price, quality and delivery.
• Maintains records of suppliers and performance.
• Assist in preparation of evaluation reports, contracts and other related procurement documentation to ensure a fair and competitive procurement procedure of goods, services and.
• Develop monthly and annual plans for purchasing of equipment, spares and consumables Chibuluma Mines PIc- Inventory Unit Manager (July 2009 to July 2020)
• Recommends for the most suitable stores warehouse layouts taking into consideration the materials and/or equipment to be stored and material handling equipment available to ease storage and retrieval.
• Reviews stock levels regularly and takes replenishment action in order to minimize handling costs, labour costs, working capital tied up in stocks and work disruption due to non-availability of materials.
• To Develop and implement risk mitigation strategies to address potential disruptions in the supply chain.
• Ensure compliance with mine safety policies and procedures,relevant laws, regulations and industry standards related to supply chain operations.
• Maintains and Updates the Item Master.
• Focus on ABC classification and ensure critical stock reorder levels are evaluated and prioritized regularly.
• Ensures that items received are safely stored in properly laid and clean places in order to provide quick service to user departments.
• Carries out and facilitates in annual stock taking in conjunction with both internal and external auditors to evaluate company books of accounts. Also conducts random stock checks for control purposes.
• Supervise stores team,providing training,guidance and support.
• To ensure that bin cards are updated as and when items are drawn. Stocks must be verified regularly to avoid stock outs which may lead to work stoppage or loss in production.
• To ensure that work place health and safety requirements are met and take responsibility for the security of the ware houses and the stocks.
• Coordinate transportation, and logistics activities, including shipments, managing freight costs and tracking delivery schedules.
• Conduct regular safety audits and risk assessments for critical materials like fuel, Oils and Chemicals.
• Liases with Procurement department in the ordering of critical materials and also make follow-ups with suppliers on delivery of materials in order to avoid disruptions in production.
• Oversee and maintain a perpetual count system ensuring that all items are physically verified at least once per month.
• Provide secure storage for consignment stocks such as us Atlascopco, Sandvik,bell Equipment and Puma Energy following proper procedures for issues and receipts.
• Documents policies and procedures for implementation.
• Oversee fuel storage, handling, Manage fuel system upgrades and reporting.
• Conducts stock reviews regularly in order to establish obsolete materials, slow moving materials and reports it to superior.
Railway Systems of Zambia - Senior Procurement Officer (April 2004 to June 2009). Assisting in undertaking the implementation of procurement plans in order to facilitate timely procurement of goods, services and works.
• Assist in preparation of tender documents and enquiries for goods, works and services in liaison with user departments to facilitate the appropriate tendering process.
• Assist in preparation of evaluation reports, contracts and other related procurement documentation to ensure a fair and competitive procurement procedure of goods, services and works.
• Undertakes effectively the procurement of goods, services and works in order to ensure their timely availability.
• Assist in undertaking timely preparation and implementation of contracts in order to facilitate procurement of goods, services and works.
• Raising purchase orders as directed by the procurement manager.
• Ensure materials and services supplied meet established standards. Survey markets for latest trends in prices, availability, delivery quality, and ensure that applicable policies, practices and procedures are understood and complied by suppliers. Railway Systems of Zambia - Senior Accountant (April 2001 to Mar2004)
• Maintain accurate cash books on a daily basis. Ensure all Accounts payable payments and Accounts Receivable receipts are posted and linked. Ensure all non-AP/AR items are posted daily.
• Perform bank reconciliations on a daily basis. Daily reconcile all cashbooks to bank statements and cashbook balances.
• Prepare Eight-week cash flow forecasts on a weekly basis. Prepare a variance analysis report of the forecast against the actual cash inflow and outflows to assist management make informed decisions.
• Carrying out budgetary variance analysis of comparing actual against budget to facilitate for decision making and control action.
• Monthly reconciliation of all debtors and Creditors. Aggressive debt collection, ensure that all invoice due for payment are paid for, and making sure that all payments are deposited in to RSZ bank account and fax copy of the remittance advise to RSZ finance.
• Output VAT and Input VAT report
COVER LETTER
8th July, 2025
Afri Consult Recruitment RIO
Lusaka
Zambia.
Dear Hiring manager,
I am writing to express my interest in the position of Procurement Administrator Job at Afri Consuilt Reccruitment RIO which was advertised on website https://www.postjobfree.com/apply-for-job/wimliz/procurement-administrator-lusaka-zambia on the 8th July 2025 in your procurement and logistics department. With my strong background in procurement, contract management, warehouse management and inventory operations, I am confident that I will make a positive contribution to your organization. I have eighteen (18) years of experience in the procurement and inventory field and a solid understanding of purchasing processes, Contract management, Order management, including preparation, evaluations, monitoring of tender, including contracts administration and supplier agreements, supplier management, inventory control, and contract negotiation. I possess exceptional communication skills, negotiation skills, strategic sourcing skills and project management skills and a track record of successfully coordinating with vendors to obtain the best products and services. My experience in managing the entire procurement cycle, from researching and selecting suppliers to negotiating contracts, risk assessments, performance monitoring, dispute resolution and following up on delivery schedules, has been invaluable in helping organizations reduce costs and increase efficiency. In my previous role as head of Procurement, I have been responsible for developing and managing relationships with suppliers and Contract Management, warehouse management, Procurement activities, risk management, Planning and budgeting, Inventory management, lower costs and Improve quality. Supervise daily warehouse activities. including quality assurance,inventory control, space management,implementing warehouse management systems to enhance efficiency, logistics,floor productivity, ensure products are accounted for,are stored safely and securely and are dispatched efficiently to customers and oversee warehouse team and manage the flow and quality of work to maximize efficiency and minimize overtime. I have been able to develop a comprehensive understanding of the organization's procurement processes, and I am also highly competent in utilizing various procurement software to effectively track and manage all purchasing activities. I am confident that my qualifications, knowledge, and experience make me an ideal candidate to fill the position in your organization as Procurement Administrator Job at Afri Consult Recruitment RIO TINTO. If you hire me in this role, you will quickly see a positive return on your investment due to my strong work ethics, my core values and also my ability to follow Strick procurement and inventory processes and guidelines to the necessary standards. I believe that I can make a positive contribution to your organization and am excited to discuss the opportunity further. Thank you for your time and consideration.
Sincerely,
Francis Kangwa
Francis
Kangwa
Procurement
Administrator
Contact Details
Cell: +260*********
Email: ***********@*****.***
Francis Kangwa Plot 782
Plot 782 Eucalyptus Road,
Kalulushi.
8th July 2025
The Hiring Manager
Afri Consult Recruitment RIO TINTO
Lusaka
Zambia.
Dear Sir/Madam
Ref: Application for Employment as a Procurement Administrator. I wish to apply for the above role in your organization which appeared on your website https://www.postjobfree.com/apply-for- job/wimliz/procurement-administrator-lusaka-zambia on the 8th July 2025. I am a Zambian male citizen, I hold a degree in Chartered institute of Purchasing and Supply from the Copper Stone University. In order to firm up on my career development, am pursuing the Masters in Finance and accounting and am remaining with two papers to complete my programme. The experience that I have acquired working for Mimbula Minerals Ltd,Chibuluma Mines Plc, NFCA Africa Mining,Railway System of Zambia for the past Eighteen years in Purchasing and Inventory Management,Contract Management and Accountancy gives me the confidence that I can greatly contribute to your organization. I have enclosed my detailed curriculum vitae and cover letter to assist with your consideration qualifications. Yours faithfully,
Francis Kangwa
Contact this candidate