Administrative Assistant Document Controller
Resume:
Sunil Karna
Date of birth: **/**/**** Nationality: Nepalese Phone number:
(+977) 986-***-**** (Mobile) Email address: *****.********@*****.*** Address: Adarsh Nagar 9, Dhanusha, Janakpur, Nepal, Bakhri 12 Morang Biratnagar, 977, Biratnagar, Nepal (Home)
A team player, who possesses a long track record of working as document controller and administrative roles, coupled with good PC skills and the ability to communicate confidently at all levels. Pose a high reputation for delivering a high quality, personal service to both junior and senior work colleagues. Apart from being immediately available, exhibits a strong background in document control and administration. 22/11/2023 – CURRENT Doha, Qatar
DOCUMENT CONTROLLER DANEM ENGINEERING WORKS
- Managing documents to ensure accuracy and compliance.
- Managing version control and updating records as needed.
- Acting as a communication link between departments.
- Distributing documents to relevant parties securely.
- Co-ordinating document reviews and approvals.
- Supporting audits by providing access to documents. 10/2021 Abudhabi, United Arab Emirates
DOCUMENT CONTROLLER DOOSAN BABCOCK GENERAL CONTRACTING AND MAINT.SERVICES LLC.
● Controlling company and project documentation
● Following and improving document control procedures
● Ensuring all documentation meets formal requirements and required standards
● Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
● Producing document progress reports for senior managers
● Conducting regular reviews and document audits
● Using computers to organise and distribute documents within a company
● Ensure documents are shared at key times to facilitate timely project completion. 02/2020 – 09/2021 Biratnagar, Nepal
ADMINISTRATIVE ASSISTANT MAHENDRA PURIFIER PVT. LTD.
● Arranging both internal and external events, including the social media accounts.
● General office management such as ordering stationary Organising travel and accommodation for staff and customers
● Answering incoming calls; taking messages and re-directing calls as required
● Dealing with email enquiries
● Diary management and arranging appointments, booking meeting rooms and conference facilities
● Data entry (sales figures, property listings etc.) 07/2016 – 01/2020 Kathmandu, Nepal
CIVIL SERVICE ADMINISTRATIVE OFFICER NIMBUS PVT. LTD.
● Following standardized company procedures relating to all aspects of Office performance and administrative work.
● Answering incoming calls in a professional manner. ABOUT ME
WORK EXPERIENCE
● Maintaining suitable and sufficient office stationery levels.
● Establishing stationary requirements for the Office.
● Processing of the entire payroll on a daily basis in Oracle.
● Managing payroll and other tasks relating to staff wages.
● Updating databases with confidential and relevant information.
● Coordinating and communicating activities for the Office, including all employee events.
● Arranging Accommodation & Food for New Employee.
● Arranging Medical Test & Induction for New Employee.
● Vehicle Controlling, Maintains, Log Book Monitoring
● Handling Petty Cash.
● Keeping record of Incoming & Outgoing letters
● Provide all recruitment administration support.
05/2015 – 04/2016 Abudhabi, United Arab Emirates
INCHARGE DOCUMENT CONTROLLER DESCON ENGINEERING LIMITED
● Reports to the project QA/QC manager
● Entering various stages & making all reports up to date.
● Making all necessary documents for QC Personnel as per Project requirements.
● Receiving and maintaining approved documents.
● Maintaining Records of QC department (Technical Queries etc.), including issuing documents to the office and field departments
● Ensure that all controlled Quality documents related to the project are maintained to the latest issue and that these documents are made available at all locations where operations essential to the effective functioning of the quality management system are performed.
● Maintain project drawing/documents distributions records.
● Control and maintain system for issuance and recording, filing, tracking, retrieval of documents like procedure, plans, QA/QC records, specifications, drawings and related documents. 12/2011 – 11/2014 Dammam, Saudi Arabia
DOCUMENT CONTROLLER AL-SUWAIKET SUPPORT SERVICE,
● Responsibilities include record keeping, all documents such as specifications procedures, inspections schedules and records, surveillance report, Inspection release notice and quality records book with numbering system. According to the project filing procedure, handling of all engineering documents, controlling of all records and sub-contractor documents.
● Prepare all document based on quality procedures, for internal and external audit, transmittal of drawing, quality procedure related documentation to the contractors, departments, vendors and clients.
● Maintaining all correspondence and other transmittals from the clients and other contractors/suppliers/ vendors/etc. in a systematic way and easy reference at all times.
● Submitting technical documents for review and approval. 09/2010 – 10/2011 Kathmandu, Nepal
FINANCIAL OFFICER PRO-BIOTECH INDUSTRIES PVT. LTD.
● Establish, maintain and reconcile the general ledger.
● Monitor cash reserves and investments.
● Prepare and reconcile bank statements.
● Establish and maintain supplier accounts.
● Processes supplier invoices.
● Maintain the purchase order system.
● Ensure data is entered into the system.
● Issue cheques for all accounts due.
● Prepare monthly financial statements.
● Prepare quarterly reports and report on variances.
● Assist with the annual audit.
Maintain financial files and records.
07/2008 – 06/2010 Qatar
DOCUMENT CONTROLLER DEUTSCHE BABCOCK AL JABER WLL
● Well aware of all types of quality documents like ITB checklist, RFI method statements, Non-conformance reports, Technical queries, Inspection assignment package, Disposition reports, Material request, Technical approval request, Hydro Test Packages and other miscellaneous project contract documents.
● Prepare and Update of various types of logs and registers.
● Manage project drawing/documents distributions records. 01/2005 – 06/2008 Kathmandu, Nepal
FINANCIAL CONTROLLER PRO-BIO TECH INDUSTRIES PVT. LTD.
● Contribute to team effort by accomplishing related results as needed.
● Prepare and reconcile bank statements.
● Establish and maintain supplier accounts.
● Processes supplier invoices.
● Maintain the purchase order system.
● Ensure data is entered into the system.
● Issue cheques for all accounts due.
● Prepare monthly financial statements.
● Prepare quarterly reports and report on variances.
● Assist with the annual audit.
2008 Bhopal, India
BACHELOR IN COMPUTER APPLICATION (BCA) MAKHANLAL CHATURVEDI NA Makhanlal Chaturvedi National University of Journalism and Communication Address Bhopal india, Bhopal, India
Mother tongue(s): MAITHALI
Other language(s):
UNDERSTANDING SPEAKING WRITING
Listening Reading Spoken
production
Spoken
interaction
ENGLISH C2 C2 B2 C2 C2
Levels: A1 and A2: Basic user; B1 and B2: Independent user; C1 and C2: Proficient user Microsoft Office Microsoft Word Microsoft Excel Social Media Google Drive Google Docs EDUCATION AND TRAINING
LANGUAGE SKILLS
DIGITAL SKILLS
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