Administrative Support Executive Assistant

Donna Jimenez

Profile

With over ** years of experience in the role of executive assistant, I have developed exceptional skills in scheduling meetings, preparing comprehensive agendas, and diligently following up on action items. My expertise also includes strong quantitative problem-solving abilities and effective prioritization skills.

Administrative Support 2022 – Present Care Plus, NJ

Psychiatric Emergency Screening Program (PESP)

Provides administrative support to the PESP Screeners office and Dr. In-charge.

Coordinate and schedule Psychiatric evaluations and follow-up appointments with clients in Evolve.

In charge of billing and insurance verification for clients.

Maintained charts and uploaded supporting documents into the company’s database.

Answer consumer’s questions regarding billing and assist in working a payment plan accordingly.

Preparing welcome packages for New PESP hires.

Keep track of all office needs and generate work orders in the intranet.

Distribute department mail

Senior Administrative Assistant 2015 – 2020 M&T Bank

Provided high-level executive administrative support to the Area Executive of Commercial Banking in New Jersey, Tarrytown, and CT.

Assigned and managed projects to ensure department efficiency and support for the manager.

Served as a liaison between the manager, bank staff, and direct reports, addressing departmental inquiries and concerns.

Coordinated and ongoing support of the NJ Directors Advisory Council Meetings.

Create non–routine correspondence and communications on behalf of my manager.

Prepare and arrange business presentations, agendas, and meeting minutes for Team Leadership Meetings and DAC Meetings.

Schedule appointments and maintain her calendar as well as coordinate travel arrangements.

Prepare disbursements and billing for approval and maintain financial expense records.

Assist the sponsorship department with distributing the Jets season tickets to our clients and prospects by keeping records of requests and approvals and serving as suite manager with the MetLife stadium to ensure our guests had everything, they needed on game day.

Assist the Commercial department with our Client's and Prospects holiday Party preparations.

Executive Assistant 2015 – 2016 Hudson City Savings Bank

Provided administrative support for the Chairman and CEO. Maintained their calendars and coordinated meetings, including video conferencing. Compiled and printed reports for their weekly rates meeting. Assisted the Investors Relations department with telephone inquiries as needed Prepared all materials for the Board of Directors meetings. Kept records of all charitable contributions made by the bank.

Marketing Administrative Assistant 2010 – 2015 Langan Engineering and Environmental Surveying

Provided administrative support for principal project managers, and staff engineers for daily operations.

Supported the marketing and Landscape Architecture team. Preparing proposals, reports, and various other projects. Maintained their calendars, and coordinated meetings. Established, updated, and maintained files, databases, contact information, records, and other documents. Maintained records of professional licenses, coordinated renewals, and related course logs. Assisted HR with new hires-related paperwork. Retouching of digital images, and image manipulation for proposals. Other duties as assigned.

Production Artist 2008 – 2010 Action Emco Wholesale

Designed and produced imprint material, gathered artwork, typesetting, organizing page, and photo retouching. Color-corrected digital images, uploading imprints to the website. Designed catalog covers and pages for pre-press production. Participated in developing all printed and electronic web-based materials such as flyers, catalogs, and trade show materials. Maintained and updated customer's artwork for final display on the company's website. Managed and coordinated relationships with clients and vendors.

Executive Administrative Assistant 2005 – 2008 Action Emco Wholesale

Managed an active calendar of appointments, filled expense reports, and composed and prepared confidential correspondence.

Handled all domestic and international travel arrangements.

Coordinated communications, tracked and followed up on requests, and identified those of importance that required immediate attention.

Performed various accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week.

Ensured and maintained confidentially of all communications and documentation.

Receptionist 2004 – 2005 Action Emco Wholesale

Managed and organized meeting facilities and scheduled 20+ meetings per month.

Facilitated clear communication between clients, employees, and management, directing 100+ calls daily.

Helped organize all internal and external communications of a 700+ person mailing list of potential clients.

Assisted the HR department in scheduling interviews with potential employees.

Judiciary Clerk II 1995 – 2003 Superior Court of New Jersey, Jury Management Office

Provided clerical support for the Jury Management office/Judge and state court proceedings.

Served as a liaison to collect information from attorneys, witnesses, plaintiffs, and defendants.

Answered inquiries about judicial procedures and court logistics.

Arranging trial dates, scheduling court appearances, and sending court orders.

Maintaining and managing jury database.

Reviewed and interviewed prospective jurors daily.

Education Skills

Webmaster Certification 2010 – 2012 MS Office Suite/ Excel

Bergen County Community College English / Spanish

Computer School of New Jersey Web / Tech Savvy

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