Contract Administrator / Supply Chain

Alysa Chiles

(South Houston Area)

SUMMARY

Accomplished professional with 19+ years of expertise in contract administration, vendor management, supply chain operations, and office administration. Proven ability to optimize contracts, negotiate favorable terms, and build strong vendor relationships to drive organizational success. Results-driven and skilled in streamlining processes, improving efficiency, and aligning teams to meet business objectives. Detail-oriented and adaptable, with a strong track record of exceeding expectations in fast-paced environments through resource optimization and operational excellence.

PROFESSIONAL EXPERIENCE

Allegion Access Technologies, LLC – Farmington, CT March 2023 to October 2024 Allegion Access Technologies, LLC is an industry leader in the manufacturing, installation, and servicing of automatic doors and locking mechanisms.

Contract Administration Specialist – Houston, TX - Remote

• Supported Deputy General Counsel in drafting, reviewing, and negotiating contracts, ensuring alignment with company policies and business objectives.

• Developed and managed tracking for NDAs, hold harmless agreements, vendor agreements, subcontracts, MSAs, and MPAs to ensure consistency and compliance.

• Reviewed contractual insurance requirements, secured Certificates of Insurance, and facilitated subcontractor enrollment in Wrap-Up insurance plans.

• Maintained and administered the contract management system, ensuring accurate records and providing support to internal teams.

• Analyzed contract terms to ensure compliance with legal and industry standards in construction and service/maintenance fields.

• Resolved contract-related issues by collaborating with stakeholders and vendors, driving effective and timely solutions.

• Implemented process improvements to streamline workflows and enhance contract administration efficiency.

Austin Industrial, Inc. – La Porte, TX April 2018 to March 2023 Austin Industrial, Inc. is a provider of construction, maintenance and turnaround services to the chemical, oil and gas industries.

Senior Contract Administrator/Purchasing Specialist – Risk Management

• Established and maintained pre-qualified subcontractor and vendor lists, ensuring compliance with company and Owner requirements.

• Negotiated and finalized master agreements with subcontractors, suppliers, and vendors to streamline procurement and mitigate risks.

• Drafted, reviewed, and verified subcontract agreements and insurance certificates to ensure compliance and reduce risk exposure.

• Collaborated with project managers, risk management, and legal teams to resolve subcontract and purchase order issues efficiently.

• Maintained accurate subcontract records, including bond waivers, insurance variance requests, and critical documentation.

• Provided risk management guidance to project teams, ensuring adherence to insurance and contract requirements.

• Streamlined procurement processes by establishing national and master agreements, improving efficiency and consistency.

• Audited subcontractor records and agreements to ensure compliance and minimize liabilities.

• Managed construction contractors in the Chemical, oil & gas industry, ensuring compliance with contractual obligations and project requirements.

• Qualified potential bidders and ensured they met company and regulatory requirements.

• Assisted with commercial and technical bid evaluations, supporting negotiation efforts and contract award decisions.

• Finalized and executed contracts, ensuring alignment with organizational policies and risk mitigation strategies.

• Managed daily contract administration, including stakeholder communications, invoicing, change orders, compliance monitoring, and performance tracking.

• Oversaw status reporting and contract closeout, ensuring accurate documentation and compliance with Terms & Conditions.

• If assigned, ensured successful contract execution in accordance with Austin’s Terms & Conditions, managing contractor performance and addressing issues as they arose. Universal Plant Services, Inc. - Deer Park, TX February 2013 to January 2017 A leading provider of fixed and rotating machinery services to the refining, petrochemical, power generation, midstream and offshore industries.

Senior Contracts Administrator

• Reviewed, redlined, and negotiated MSA’s, NDA’s, Maintenance and Service Agreements ensuring alignment with company policies and industry best practices.

• Negotiated key contract clauses including privacy, limitation of liability, and indemnity to mitigate risk and maintain compliance with corporate and regulatory standards achieving optimal terms in pricing, quality, and performance.

• Coordinated with Program Managers and internal stakeholders to review customer redlines, address concerns, and finalize contract terms to ensure timely execution.

• Managed vendor relationships, overseeing contract negotiations, compliance tracking, and issue resolution to ensure service providers met agreed-upon terms.

• Facilitated contract execution, tracking agreement milestones, approvals, and modifications through the company’s Contract Management System (CMS).

• Developed contract negotiation strategies, ensuring all agreements adhered to company policies and minimized liability exposure.

• Conducted risk assessments to integrate legal, procedural, and business standards into contracts.

• Managed RFPs and RFIs, aligning procurement activities with organizational goals.

• Streamlined contracting processes, supporting timely approvals and contributing to revenue growth. Legal Affairs & Contracts Administrator – Contracts Administration

• Managed the scanning, logging, and maintenance of contracts and subcontracts in internal databases, including Salesforce, ISNetworld, SharePoint, and other contract management systems, ensuring accuracy and accessibility.

• Maintained compliance with state contractor licenses, ensuring all documentation met regulatory and organizational standards.

• Reviewed and distributed responsibility matrices to streamline accountability and improve operational clarity.

• Coordinated and facilitated Request for Information (RFI) and Request for Proposal (RFP) submissions, ensuring seamless internal and external collaboration. Team Industrial Services, Inc. - Alvin, TX May 2011 to February 2013 An industrial service company offering specialized services related to the construction, maintenance, and monitoring of pressurized piping and associated systems in the refining, petrochemical and power industries. Accounts Payable Specialist – Finance Department

• Processed and managed invoices, purchase orders, credit memos, and payment transactions for 100 branches, ensuring accuracy, timeliness, and compliance with company policies and procedures.

• Facilitated vendor onboarding and maintained relationships with new and existing vendors, fostering collaboration and supporting efficient financial operations.

• Managed financial records to align with company policies and accounting standards. AHI Supply - Alvin, TX July 2005 to May 2011

AHI Supply is a leading manufacturer and distributor specializing in custom architectural products, including Myriad Stone, Cast Stone and structural steel.

Contracts and Administrative Manager – AHI/AmeriSteel Division

• Managed procurement processes by initiating, tracking, and processing purchase orders, overseeing inventory, and negotiating contracts with vendors to optimize terms and costs.

• Prepared and analyzed weekly management and payroll reports for executive leadership, providing insights to support strategic decision-making.

• Oversaw accounts payable operations, ensuring timely and accurate payment processing in alignment with company policies and vendor agreements.

Rainey Pool Company - League City, TX January 2000 to July 2005 A custom swimming pool manufacturing company providing quality customer service in new swimming pool builds, renovations and maintenance contracts.

Construction Procurement Coordinator

• Coordinated subcontractor schedules and updated production boards on a daily and weekly basis to ensure timely project progression and adherence to deadlines.

• Managed customer sales totaling $5 Millon annually, overseeing invoicing, accounts receivable, and payment collections for active projects.

• Acting purchasing agent, sourcing and procuring project equipment, materials, and supplies to support construction timelines and budget constraints.

EDUCATION

Alvin Community College, Alvin, Texas

Associates of Science Degree- Business Administration- Aug. 2012 Villanova University, Villanova, Pennsylvania

Master Certificate Commercial Contracts Management – Aug. 2014 SOFTWARE PROFICIENCIES

• DocuSign: Proficient in managing electronic signatures and ensuring the secure execution of contracts and agreements, reducing turnaround times and maintaining compliance.

• SAP: Hands-on experience with SAP for contract lifecycle management, procurement tracking, and vendor management, including generating reports and maintaining accurate contract records.

• Contract Management Systems: Familiarity with Salesforce, SharePoint, and ISNetworld for tracking, logging, and maintaining contract and vendor data, ensuring accessibility and compliance across departments.

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