Administrative Assistant Executive

Norell S. Belle

New York, NY 347-***-**** ********@*****.*** linkedin.com/in/norell-belle-aa010884/

EXECUTIVE ASSISTANT SENIOR ADMINISTRATIVE ASSISTANT CUSTOMER SUCCESS

Time Management · Liaison · Vendor Relationship Management · Multi-Tasking Strategies· Payroll

Articulate & motivated professional with strong experience with critical thinking involving numerous multi-tasking strategies, communicating interpersonally with consumers and vendors to build long-lasting relationships, and collaborating cross functionally with internal & external team members to assist in seamless day-today functions and operations for company executives. Leverages time management and organization to provide best support/services for stakeholders, while consistently productive under pressure. Key strengths include strong organizational abilities, developing & managing partner relations through excellent communication skills, proficiency in software such as Microsoft Suite, and the ability to solve complex challenges with innovative and strategic solutions.

Professional Experience

EXECUTIVE ASSISTANT, The Walt Disney Company, Inc. New York, NY July 2022 – Present

•Organize, maintain, schedule, and arrange calendar for Vice President of Marketing Analytics, Vice President of Data Science, Executive Director of Data Analytics, Director of Subscriber Analytics, and Director of Data Analytics

•Manage incoming and outgoing email correspondence

•Coordinate internal and external meetings including team meetings, executive meetings, virtual meetings, in-person meetings, one-on-one meetings, off-site meetings, team building and other social events.

•Proactively manage calendar requests and conflicts and prioritize meetings when resolving calendar conflicts

•Scheduled and arranged both international and domestic travel, appointments/meetings, and processed expense reports using Concur & Egencia

•Spearhead and complete Adhoc projects as needed

•Utilize WorkDay to provide onboarding support for new hires, including space, equipment requests, onboarding meeting scheduling, updating appropriate email distribution lists, and providing access to team calendar and folders

Key Achievements:

Created office guide for new employees of important benefits, discounts, and access

ADMINISTRATIVE ASSISTANT, Revvity, Inc. Boston, MA March 2023 – October 2023 (Contract)

•Provided administrative support to Senior Director of Quality Systems & Compliance and Director of Quality Research Management

•Rebranded documents in SAP with new company logo, letterhead, and template for companywide usage

•Maintained document tracker on progress of active rebranded documents across fifteen sites used in SAP

•Updated Site Quality Plan as new template to be used across the company’s fifteen sites

•Utilized training documents to onboard new hires

Key Achievements:

Rebranded all 100 documents for Quality Systems & Compliance section in SAP with new company logo, letterhead, and template

SENIOR ADMINISTRATIVE ASSISTANT, Memorial Sloan Kettering New York, NY Sept 2014 – Dec 2022

•Scheduled and arranged both international and domestic travel, appointments/meetings, and processed expense reports using Concur & Egencia

•Processed invoices for Procurement using SAP, SciQuest, Cognos and Ariba software to ensure timely payments and avoid late fees

•Established positive relationships with multi-level consumers including vendors, executives, finance, accounts payable, etc.

•Inputted payroll for 175 employees

•Answered multi-level phone system screening and relaying accurate messages to appropriate people

•Utilized Outlook to provide email correspondence to stakeholders and vendors in timely fashion

•Recruited, screened, and organized scheduling of interviews using WorkDay and liaison between candidates and department for communication during interview process

•Maintained neat and organized front area, inventory of coffee and break area, ordered weekly supplies, and restocked as needed

•Organized events with reservations of conference rooms, event spaces, and catering

Key Achievements:

Onboarded over 70 new hires assisting them in completion of virtual training in preparation to enter the facilities

Committee Member for Animal Care Week Celebration 5 years in a row

Administrative Assistant I – September 2015

Administrative Assistant II – January 2017

Senior Administrative Assistant – September 2018

Areas of Expertise

Payroll WorkDay Paychex Organization Critical Thinking Emotional Intelligence Time Management Customer Retention Integrity Business Development Leadership Project Management Strategic Planning & Optimization Customer Service Zoom Microsoft Office: Word, PowerPoint, Excel, Access, SharePoint, Teams, Outlook Google Workspace WebEx FileMaker Pro Slack Concur Egencia SAP Cognos Ariba SciQuest

Education & Certifications

Bachelor of Science (BS), Psychology, Howard University (2009)

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