Human Resources Administrative Assistant
Resume:
KIMONE CHIN
** ******* ***, *********, *** York *1550 USA **********@*****.***
Professional Experience
Asst Director, Admin & Finance CUIMC IT NY (July 2022 – Present) Financial Management:
• Manage the institute's finance, budgeting, and accounting practices, as well as its financial relationships with Columbia University (CU), CUIMC, New York Presbyterian Hospital (NYP), other affiliated organizations, and vendors
• Manage revenue/expense reporting and control systems, report generation, forecasting models, and reconciliation procedures for departmental accounts
• Assure that the department budget is submitted in a timely fashion and in compliance with Medical Center guidelines
• Develop business plans for new and proposed programs; implement marketing plans
• Monitor, report and explain variances to approved budget; address variances and present alternatives for achieving the goals
• Meet fiduciary responsibility for financial controls and comply with all audit requirements
• Negotiate with external entities to maximize financial resources
• Assure compliance with CU, CUIMC, NYP procedures, and regulations related to financial affairs Human Resources:
• Working with the Assistant Director of CUIMC IT HR, the incumbent will review proposed appointment salaries to assure that they comply with budgetary requirements
• Maintain salary rosters
• Process On-Call Add Comp
• Assure appropriate chartstring distribution for salaries
• Enter salary information in Budget Tool
Administrative Assistant CUIMC IT NY (November 2020 – June 2022)
• Management of calendars, day to day logistics, emails, and other communications
• Screening and monitoring calls, fielding questions, or forwarding to the appropriate person
• Arranging travel, coordinating committee meetings, conferences, venue reservations, catering, AV, and supporting visitor’s needs
• Compiling documents and materials in preparation for meetings and conference calls
• Submitting expense report information for processing
• Provide support for zoom meetings and webinars
• Provide Project Management support for CUIMC IT Intranet Grants Financial Coordinator CUIMC MED NY (May 2019 – October 2020)
• Review monthly, quarterly, and annual project account reconciliations; monitor financial expenditures to ensure compliance with the University and sponsor policies
• Review and process travel and business expense reports; invoices, requisitions, journal, and cost transfers, serve as liaison with Central Accounts Payable department as well as with outside vendors; prepare journal entries, salary distribution, and travel reimbursement
• Administering and processing personnel activities for professional and support staff: This includes University and hospital appointments, reappointments and promotions for instructional and research faculty, visa processing and renewals, and maintaining faculty and staff records
• Prepare and review grant proposals, new awards, and progress reports for submission to NIH and other federal agencies and non-federal sponsors; serve as a resource for faculty with electronic grant submission using ASSIST, InfoEd, and other electronic application systems
• Preparing budgets; maintaining detailed, up-to-date records of PI's other support, biosketches, and grant submission documents. Work with Sponsored Projects Administration and Sponsored Projects Finance on new award setups, carryforward requests, requests for prior approval, no-cost extensions, indirect-cost waivers, cost-sharing, re- budgeting, closeout, and other aspects of grant accounting
• Create a Rascal proposal tracking record and register before submission of proposals to Sponsored Projects Administration for review; ensure that conflict of interest and other necessary compliance requirements have been met e.g., Training in responsible conduct of research, financial conflicts of interest, and research for PHS researchers
• Coordinate autoclave activities: working with Technician(s) to resolve issues as they arise, maintain a record of all sign-in sheets, annual contracts, and billing information for members, coordinate yearly contract renewal and monthly billing of services
• Assist Division Chief and faculty in preparing letters, scheduling meetings, drafting, and editing correspondence; organize laboratory meetings and research seminars It’s in the Bag LLC NY (Jan. 2018 – April 2019)
Data Entry/Logistics Specialist
• Update customer account information and answer telephone calls
• Review credit applications, payment terms, collecting outstanding balances, and reconciliation
• Prepare sales and purchase orders
• Organize, distribute, transport, stock control, warehousing, and monitoring the flow of goods Ministry of Education Jamaica JAM (Sept. 2012 – July 2016) Teacher/Instructor
• Prepare lesson plans, examinations and educate students, grade tests, and document progress Gilbert Thompson & Company Chartered Accountants Jamaica JAM (Oct. 2004 – July 2016) Senior Accountant
• Prepare Financial Statements and Reports. Cash Flow - Inflows and outflows of cash. Internal and external auditing
• Bank Reconciliation, accounts receivable, and payable. Payroll and petty cash management. Data entry and filing Certification
American Institute of CPAs
• Applying Data Analytics to Financial Planning and Analysis (2022)
• Applying Data Analytics to Revenue Analysis
• Introduction to Data Analytics
• Create Excel Dashboards for Maximum Impact
• Analyze your Data with Excel Pivot Tables
• Preparing for RPA Implementation and Cultural Shift
• Build your RPA Strategy
• The Process of Strategy Formulation
• Strategic Analysis – Current Position of the Organization Analysis
• Strategic Analysis – External Environmental Analysis
• Strategic Analysis – Internal Environmental Analysis
• Strategic Analysis – Mission, Vision, and Stakeholders
• Strategic Analysis – Options and Choices
• Time Management
• Critical Thinking
• Emotional Intelligence (2021)
• Leading vs. Managing
• Prepare your Data Efficiently for Excel Analysis
• Introduction to MS Power BI Tools
Education
Southern New Hampshire University (SNHU) (2021 – 2023) Master of Business Administration
College of Agriculture, Science and Education (CASE) JAM (2010 – 2011) Postgraduate Diploma in Teacher Education - Business Methods University of the West Indies (UWI) JAM (2005 – 2010) BSc. Management Studies
Technical Proficiencies
• Quick-Books Accounting Management System, Turbo Tax Software
• Advance Accounting Software
• Microsoft Office Productivity Suite: Excel spreadsheet, Word document, Access database
• People @ Columbia PAC, Accounting and Reporting at Columbia ARC, TalentLink Application
Contact this candidate