Human Resources Administrative Support

GRAZYNA BABULA

Nesconset, NY ***** 718-***-**** *******.******@*****.***

PROFESSIONAL PROFILE

Proactive, solutions-oriented professional with diverse experience in administration, human resources, business, marketing, and accounting. Skilled in financial management, collaboration, and strategic problem-solving. Known for strong organizational skills, attention to detail, and the ability to manage multiple priorities under tight deadlines. Adept at building lasting rapport with clients and colleagues to foster productive and professional relationships. Core Competencies:

Leadership & Initiative

Teamwork & Collaboration

Oral & Written Communication

Detail-Oriented

Problem-Solving

Prioritization & Time Management

Client Service

Organization & Planning Skills

Interpersonal Skills

EDUCATION

CUNY SCHOOL OF PROFESSIONAL STUDIES, New York, NY Graduation June 2015 B.S. Major: Business GPA 3.8

Relevant Coursework: Accounting, Business Law, Business English, Advanced Keyboarding, Advanced Computer, Business Analysis, Financial Info Processing, Business Computer Application, Marketing LAGUARDIA COMMUNITY COLLEGE, CUNY, Long Island City, NY 2008 A.A.S. Major: Travel and Tourism

VOLUNTEER

Faith Formation, St. Thomas the Apostle Catechist September 2018 –June 2022 Saint M. M. Kolbego School Parent Committee September 2024 –present EMPLOYMENT HISTORY

Talent Acquisition, Junior Recruiter, Travel Recruiter & Field Recruiter DEC. 2016 – APRIL 2025 WHITE GLOVE PLACEMENT INC., Brooklyn, NY

• Lead full-cycle recruitment to meet staffing goals across multiple levels and locations.

• Negotiate client contracts, factoring housing, food, lodging, and Per Diem rates.

• Ensure proper nurse staffing to meet facility ratios.

• Source and recruit candidates through job boards, social media, referrals, and networking.

• Collaborated on cross-functional projects to streamline the candidate intake process.

• Enhance hiring speed and applicant experience, utilizing cold calling to engage candidates.

• Screen applications and references to build a high-quality talent pool.

• Partner with hiring managers to optimize the recruiting process.

• Conduct timely follow-ups and maintain recruitment records in BlueSky.

• Develop and finalize competitive offers in collaboration with compensation teams.

• Draft clear job descriptions outlining role responsibilities and expectations.

• Ensure accurate completion of onboarding paperwork for new hires.

• Manage high-volume calls, emails, and appointments, utilizing booking tools for scheduling.

• Operate switchboard and direct calls to appropriate departments.

• Represent the company at career fairs to attract talent and promote brand awareness.

• Thrive and adapt in fast-paced, dynamic environments. GRAZYNA BABULA PAGE 2

PROFESSIONAL EXPERIENCE CONTINUED

Manager of Human Resources & Executive Assistant OCT. 2010 – DEC. 2016 TAXI PARTS INC., New York, NY

• Recruited and onboarded employees; handled terminations and unemployment claims

• Conducted DMV license checks and verified credentials for driver candidates

• Managed payroll inquiries and coordinated tax deductions with accountant

• Processed accounts payable/receivable and printed checks using QuickBooks

• Performed daily cash reconciliations, tracked expenses, and prepared deposits

• Placed domestic and international orders; monitored inventory and office supplies

• Provided general administrative support including filing, scanning, and mailing Calendar Coordinator MAY 2008 – SEP. 2010

CARUSO, SPILLANE, LEIGHTON, CONTRASTANO, SAVINO & SMOLLAR, P.C., New York, NY

• Coordinated and scheduled 200+ hearings across NYC boroughs; maintained master calendar and ensured timely file delivery

• Obtained and organized medical records from providers; prepared case files for court submission

• Took detailed case notes for attorney reference and accuracy

• Managed Workers' Compensation Board calendars for five attorneys

• Handled high-volume client communication via phone and email

• Maintained organized filing system for electronic and physical records

• Provided Polish-English translation for client-lawyer communications Office Coordinator, Administrative Assistant & Accounts Payable Assistant DEC. 2006 – SEP. 2007 PHOENIX BUILDING INC., Brooklyn, NY

• Processed payroll and managed 50+ employee timesheets

• Maintained employee records, tracked finances, and resolved pay issues

• Organized electronic and physical filing systems

• Coordinated staffing across job sites, verifying credentials

• Prepared bid proposals and submitted permits to city officials Floor Manager & Office Coordinator for Housekeeping Department AUG. 2004 – JUNE 2006 MORGAN HOTEL GROUP HUDSON, New York, NY

• Oversaw daily housekeeping operations for 150 rooms, including VIP suites, supervising 10 room attendants and 3–4 housemen

• Monitored cleaning progress and prioritized tasks to ensure efficient and high-quality service

• Resolved guest complaints using strong problem-solving and conflict-resolution skills

• Provided daily guidance and support to staff on procedures and policy compliance

• Ensured VIP rooms consistently met elevated cleanliness and presentation standards GRAZYNA BABULA PAGE 3

PROFESSIONAL EXPERIENCE CONTINUED

Receptionist & Sales Representative JAN. 2003 – APRIL 2004 ALL ROADS DRIVING SCHOOL INC., Richmond Hill Queens, NY

• Greeted clients and visitors, ensuring a welcoming and comfortable atmosphere

• Corresponded with clients through high volume call and emails to address questions and concerns

• Employed analytical and conflict-resolution skills to rectify customer complaints and concerns

• Liaised with various departments to streamline document and record procedures

• Collected and processed cash, debit, credit and check payments Office Manager, Human Resources & Procurement Manager JUNE 1997 – NOV. 2002 DMP CO INC., New York, NY

• Managed streamlined filing system to organize and maintain electronic and hard copy files and notes

• Collected and processed cash, debit, credit and check payments

• Responsible for inventory control

• Utilizes diplomacy skills to expertly investigate and explain pay discrepancies

• Projected profit and loss statement, projected cash flow, historical financial information, budgeting

• Ensured daily bank balances for several accounts, conducted bank deposits, and went to banks to deliver deposits

• Sourced and cold-called vendors to secure leads and developed relationships with vendors and stores managers

• Assisted with benefits enrollment and administration for employee medical, dental, life insurance plans

AWARDS

Certificate of Excellence - White Glove Placement June 2022 TECHNICAL PROFICIENCIES

MS Office (Word, Excel, Access, Works, Power Point.), QuickBooks, Ubuntu, Windows 10, OSX, Computer Package, Epitome System, Adobe Family, Talco system, Bluesky

~ REFERENCES AVAILABLE ON REQUEST ~

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