Accounts Payable Specialist

Artima Reddick

Newark, NJ 973-***-**** ******@***.***

Experience

YCS 12/2022-current

Accounts Payable Supervisor Newark, NJ

Oversee Accounts Payable department. With 2 direct reports

Assist with new ERP System Implementation (July 2023 Navision-Oracle)

Identify improvement opportunities to increase efficiency and effectiveness of the department.

Full Cycle Accounts Payable 3 way match. New Vendor setup

review of weekly disbursements, handle all vendor inquiries

maintain and update department policies and procedures,.created a new vendor packet to be utilized by all employees

Monitor and ensure timely and accurate processing of invoices

Training other departments on the new system,

Solomon Management 10/2021-12/2022

Accounts Payable Specialist Summit, NJ

Full-cycle AP from invoice processing to printing and mailing checks. Collect bills and prepare batches of invoices, expense reports, check requests etc for data entry; code such items accordingly. Verify all transactions comply with financial policies and procedures. Investigate and resolve problems associated with processing of invoices and purchase orders. Prepare check runs, wire transfers, and ACH transactions. File, maintain, and distribute accounting documents, records and reports. Assist with monthly status reports, and monthly closings. Reconcile payable reports each month Performs other duties as required to support Accounting Department.

Robert Half Accountemps (Summit Medical Group) 02/2020 – 09/2022

Sr. Accounts Payable Specialist Bridgewater, NJ

•Process 100 invoices weekly via Workday; charge expenses to correct locations and spend categories

•Resolve invoices and/or payment discrepancies externally and internally

•Reconcile vendors statements

•Confirm all appropriate documentation is provided and processed electronically for routing of invoices for approval

•Communicate with colleagues, management, and vendors regarding accounts or invoice concerns/issues

•Assist with monthly, quarterly, and yearly closing as necessary; assist Accounts Payable Manager when needed

Accounting Principals (Kushner Company) 07/2019 – 02/2020

Sr. Accounts Payable Specialist Parsippany, NJ

•Oversee and managed the AP cycle for invoices for corporate expenses, management expenses, and vendor payments

•Processed 75 invoices per week into Yardi System

•Processed voided checks and reissue; process manual/off cycle payroll as directed

•Coordinated weekly check runs with property accountants (two times per week)

•Responded to inquiries from Property, Regional, and Executive Management teams

•Maintain all AP vendor files for current new vendors (Compliance Depot)

Diversified US 08/2018 – 06/2019

Accounts Payable Coordinator Kenilworth, NJ

•Processed vendor invoices for payment; charged expenses to correct project (200 weekly)

•Paid vendors by scheduling and preparing checks and wires

•Resolved purchase orders, invoices, or payment discrepancies externally and internally

•Promptly responded to internal and external inquiries relating to accounts payable

•Reconciled vendors statements

•Assisted with monthly and yearly closing as necessary

•Filed and maintained vendor invoice records weekly

•Performed other duties as assigned by management

Community Education Centers 06/2007 – 08/2017

Accounts Payable Supervisor West Caldwell, NJ

•Managed a team of four AP Specialists

•Verified items received by facilities by obtaining departmental approval of all invoices for payment processing

•Data entry of invoices (weekly average: 400), employee’s expenses (biweekly average: 100) for a fast-paced multi-facility company within Great Plains

•Responsible for all utilities, food, and credit card vendors company-wide and handled all imprison and jail managed facilities invoices

•Paid vendors by monitoring discount opportunities

•Compiled and submitted weekly payables due report to controller for payment approval

•Processed weekly check runs and monthly recurring payments

•Initiated and process wire transfers and ACH payments

•Voided checks and processed stop payments

•Reconciled vendor accounts/statements

•Handled all aspects of vendor relations inquiries credit holds etc.

•Maintenance of vendor files and processed new vendor set up request to include 1099 tax information

•Maintained A/P filing system

•Assisted in month end/year end closing

•Kept record of department time and attendance

•Completed performance reviews, assisted with the hiring of departmental staff and training of new accounts payable staff

•Completed special assignments as needed

ComfortHouse.com 06/1998 – 06/2007

Accounts Payable Clerk/Customer Service Representative Newark, NJ

•Reviewed, researched (3-way match), and processed a high volume of invoices into system

•Vendor inquiries regarding status invoices; followed up with vendors to ensure timely delivery of all orders; prepared shipments for pick up when needed

•Resolved purchase order, invoice, and payment discrepancies; maintained current vendor pricing

•Completed weekly check runs; processed and printed all customer refund checks

•Customer service, order entry, customer inquiries; create, process, cancel, track orders

•Distributed incoming mail, calculated and recorded employees’ time and attendance

Education

Essex County College

Pursuing Associates Degree in Business Administration

Skills

•Oracle Fusion

•Navision

•Workday

•Help Scout

•SL

•Yardi

•Sage

•Great Plains

•MAS 90

•Outlook

•Mail Order Manager (MOM)

• Vender Net

• Peachtree

•Microsoft Office

• Excellent written and verbal communication skills

• Strong organizational skills

• Detail oriented

• Open to change and willing to learn new skills

• Ability to multi-task and meet deadlines

Contact this candidate