Administrative Support Office Coordinator

MILA STEPANOVA

Edmonton AB,

P:780-***-**** E: ********.*****@*****.***

Worked for three years at Legal Department of Ministry of foreign affairs in Ukraine SUMMARY OF QUALIFICATIONS

• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook), SmartSheets, Jonas, SharePoint.

• Maintained and organized files, records, and documents in digital and physical formats for easy access and retrieval.

• Prioritize clients by actively engaging to find effective solutions and going the extra mile because it’s the right thing to do.

• Managed schedules and setting up appointments to keep workflows organized and meet deadlines.

• Connected with others through respect and authenticity while collaborating effectively in teams or independently.

• Ensured confidentiality and accuracy when handling sensitive information, company records, and financial documents.

RELEVANT WORK EXPERIENCE

Educational assistant May 2024 - current

St.Rose, Jr.High Catholic School, Edmonton

As a dedicated assistant:

• Supported the teacher to manage behavior in the classroom.

• Helped learners with their educational and social development.

• Maintained a safe, secure and clean classroom environment. Great Canadian Exteriors

Data clerk, Edmonton, Alberta Aug – Sept.2024

• Maintained and organized project documentation, including contracts, permits, estimates and specifications.

• Compiled and input large volumes of data, complete multiple checks and balances to confirm accuracy.

• Monitored billing status and invoice tracking.

• Ensured all project documents are accurately filed, updated, and easily accessible.

• Responsible for receiving, reviewing and entering data for purchase orders, service billing and project estimates.

Office Coordinator

RGO Products, Edmonton, Alberta May 2023 – April 2024

• Provided customer service for 100 clients business meeting and quarter management meetings.

• Demonstrated problem-solving skills by reviewing and evaluating new administrative procedures, delegating tasks to office support staff, and resolving conflict situations.

• Conducted research and compiled information for financial reports, data entry, showcasing ability to work independently and collaboratively with various departments.

• Conducted administrative tasks, such as the daily bank run, distributing mail, managing office equipment, ordering corporate office supplies and business cards. Administrative Support

University of Alberta, Edmonton, Alberta June 2022- April 2023

• Coordinated office operations and provided administrative support to the Chair, including maintaining files and records, coordinating inventory data, and managing file submissions.

• Demonstrated strong organizational skills by preparing minutes, emails, internal communications, agendas, binders, and other correspondence in a timely and efficient manner.

• Managed priorities to ensure adherence to procedures and deadlines, while maintaining a high level of attention to detail and accuracy. VOLUNTEER EXPERIENCE

Driver Gardener Cashier Line cook Cashier Food packer English teacher EDUCATION & QUALIFICATIONS

Bachelor’s Degree, International Economics

Kyiv National Economic University, Ukraine 2014-2017 Work violence and Harassment Prevention 07.2022

Guide to Helping Individuals at Risk 03.2023

FOIP Training - Freedom of Information and Privacy - GOA 06.2023 WHMIS Training 03.2023

Driver license 5 full G 07.2023

Alberta Food Safety Basics for Special Events 07.2023 Building a Culture of Accountability 09.2023

Vulnerable Sector Police Information Check Certificate 05.2024 Intervention Record Check 06.2024

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