Accounts Payable Coordinator

Mary Appelmann

*************@*****.*** 973-***-****

Professional Experience

Bressler Amery & Ross P.C., Florham Park, New Jersey January 13, 2024 - January 31, 2025

(Contract - temporary coverage)

Accounts Payable Coordinator

● Reconciling vendor accounts

● Code and input invoices into system for payment

● Attain approval for invoices from each lawyers client accounts Weichert Workforce Mobility, Parsippany, New Jersey March 2023 – November 2024

(hybrid)

Treasury - Cash Disbursement Coordinator

● Initiates ACH, Wire and check requests

● Processes equity advances, home sale expense remittance and third party vendor payment

● Assist with bank investigation for domestic and international payment issues

● Create new vendors in SalesForce and Microsoft Dynamics

● Void payments and settle transactions

● Monitor electronic and hardcopy mail for all inquiries

● Generate checks weekly and distribute via USPS and overnight - track in report

● Provides backup of payments to company personnel as requested Household Goods Expense Coordinator

● Audit relocation moves in Salesforce for domestic and international

● Code all vendor charges to cost centers

● Confirm supporting documents and accuracy of costs

● Coordinate with relocation counselors for approval on charges per client agreements

● Track all backup documents and follow up with vendors for missing domestic and international supporting shipping paperwork

● Post reversals or credits when necessary

● Apply insurance per weight on moves

● Follow up on invoices on hold for missing information and clear moves on hold

● Support team members

George S Hall Group, Parsippany, New Jersey January 2023 – March 2023 Accounts Payable Coordinator (hybrid)

● Perform accounts payable activities, including invoice processing, data entry and payment processing.

● Establish and maintain effective relationships with vendors, respond to vendor inquiries, and resolve payment issues. Ensures that vendor statements are reviewed and reconciled regularly.

● Performed reconciliation and payment of numerous vehicle leases and credit card accounts

● Run weekly and monthly reports

● Request approval and proper GL coding for specific project invoices

● Worked with the finance team to ensure timely and correct payments Epoch Everlasting Play, Pine Brook, New Jersey December 2020–May 2022 Accounts Payable Coordinator – (Remote)

● Execute all aspects of accounts payable from vendor invoices (domestic and international), continuously review vendor statements for accuracy, payable reports, process check, ACH, and wire payments

● Distribute wire, ACH, and large check payment remittances

● Implement full electronic receipt of all vendor invoices and keep an accurate file of invoice for reference and audit review

● Built an accurate database of vendor contacts and access to vendor websites

● Established a strong rapport with vendor contacts

● Review, code, and process expense reports to proper department budgets

● Create debit/credit notes, posted to detailed log and distributed to vendors with backup documentation

● Process monthly commission postings, adjustments and distribution of reports and payments Mary Appelmann

*************@*****.*** 973-***-****

Wallenius Wilhelmsen Logistics, Parsippany, New Jersey October 2018–December 2020 Accounts Payable Coordinator- IT Division

● Managed all aspects of accounts payable for the IT division’s telecom and purchase order invoices

● Consolidated telecom invoices for numerous vendors to one main account when possible

● Researched missing invoices, missing payments and brings all accounts current

● Establishes online account access and rapport with account representatives

● Processed information and documents needed for ACH payments for both domestic and international vendors

● Coded and traced SVP and VP expense reports

● Simultaneously maintained several administrative duties including greeting consultants and company visitors, onboarding new consultants and employees, maintaining kitchen supplies, handling calendar invites, scheduling lunch/dinner reservations, coordinating in-house luncheons, managing incoming computer equipment packages, and processing all RMA equipment repairs Amark Designs LLC, Boonton, New Jersey October 2005–December 2019

(Family business – part time)

Office Manager

● Managed all administrative aspects of family-owned sign and vinyl lettering business

● Processed all accounts receivable and accounts payable, purchasing, taxes and corporate documents

● Contributed to graphic layout and designs

● Client base consisted of continuous returning clientele and referrals of municipalities and contractors due to quality work and follow-through

SGW/3E Public Relations/Sergeant Marketing, Montville, New Jersey September 2003–July 2014 Media Outreach Specialist

● Provided editorial services, media and public relations for clients specializing in community banking, healthcare, education, furniture, automobile dealerships, clean communities program and poison control program

● Created blogs and press releases, distributed press releases to broadcast and editorial media contacts

● Developed and maintained database of media and client contacts, posted calendar events, photos, videos, and releases online, maintained editorial placement report Education

Katharine Gibbs School, Montclair, NJ

Certified: Business and Secretarial Science

Skills

Accounts Payable and Receivable Microsoft Word/Excel/Outlook/Publisher/PowerPoint Google Docs Google Sheets Microsoft Visio Concur Microsoft Dynamics SalesForce Contempus (accounting software) Basware (accounting software) QuickBooks Expertech SX (accounting software) Catalyst One (HR system) Domestic and International Expense Reports Customer Service Project Management Proofreading social media Photoshop Cision (database software) SharePoint Domestic and International Travel Scheduling Meeting and Event Coordination

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