Operations Manager Risk Management

Mobile: +994-**-***-**-**

Email: *************@*******.***

Esmira E.Holding

EXPERIENCE: “Appolon Group” LLC: September 2021 – June 2025

(Contract)

Position: Head of Procurement Department (2021-September) Position: Operations Manager (2021 – October)

• Coordination and completion of projects on time within budget and within scope.

• Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects

• Oversee all aspects of projects. Set deadlines, assign responsibilities, and monitor and summarize progress of project

• Ensure that all projects are delivered on-time, within scope and within budget

• Assist in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility

• Ensure resource availability and allocation

• Develop a detailed project plan to monitor and track progress

• Report and escalate to management as needed

• Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques

• Manage the relationship with the client and relevant stakeholders

• Perform risk management to minimize potential risks

• Establish and maintain relationships with third parties/vendors

• Create and maintain comprehensive project documentation

• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project

• Delegate project tasks based on junior staff members' individual strengths, skill sets, and experience levels

• Track project performance, specifically to analyze the successful completion of short and long-term goals

• Meet budgetary objectives and adjust project constraints based on financial analysis

• Develop comprehensive project plans to be shared with clients as well as other staff members

• Use and continually develop leadership skills

• Attend conferences and training as required to maintain proficiency

• Perform other related duties as assigned

• Develop and maintain partnerships with outside resources—including third- party vendors and researchers

• Monitor and assign resources appropriately to streamline project efficiency and maximize deliverable outputs

• Report project outcomes and risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans

• Requests processing after the receipt from sales

• Work closely with the projects team to understand details of procurement requirements

• Market research (Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, certificates etc.)

• Acquisition of freight and customs rates for each purchase made abroad

• Analysis and preparation of needed documents for comparison

• Order processing in the internal program (Create purchase orders and tally these with supply requests and orders)

• Order tracking / expediting

• Resolve issues that come up (e.g., delays in delivery, accidents)

• Vendor management (Sourcing and engaging reliable suppliers and vendors / Negotiating with suppliers and vendors to secure advantageous terms / Reviewing existing contracts with suppliers and vendors to ensure ongoing feasibility

• Contracts and vendor information (SEQ and Supplier Performance) reports updates and conclusion of a new purchase, lease, and sales contracts

(Performing risk assessments on potential contracts and agreements / Negotiating and drafting contract terms and conditions

• Vendor check (preliminary and formal)

• Tracking all records and data

• Assistance in receipt of all documents for payment provided by Vendor and completion of jobs in PTS

• Ensure supply chain processes meet legal requirements and standards

“Hydratight Operations Limited” LLC: May 2017-November 2017

(Temporary Contract)

Position: Administrative Manager

• Accounting Clerk- Provide accounting and clerical support to the accounting department

• Type accurately, prepare and maintain accounting documents and records

• Preparation and submitting customer invoices

• Prepare bank deposits, general ledger postings and statements

• Daily enter key data of financial transactions in database

• Analyze discrepancies and unpaid invoices

• Provide an assistance and support to company personnel

• Research, track and restore accounting or documentation problems and discrepancies

• Inform management and compile reports/summaries on activity areas

• Function in accordance with established standards, procedures and applicable laws

• Constantly update job knowledge

• Preparing Monthly Accruals

• Document Control- Checking for accuracy and editing files, like contracts; Reviewing and updating technical documents (e.g. manual and workflows)

• Procurement –Negotiating with supplier firms; Purchase orders; Documentation, Delivery and tracking processes, Maintaining Client Relationships; Keeping Records; • Interact with suppliers on a daily basis to resolve transactional issues and gather critical information invoices, tracking info, tax docs. etc. • Responsible for appropriate supplier selection/bidding processes for selected purchase requests, and supplier and contract pricing validation for all purchase requests under category management responsibility. • Responsible for managing projects to improve procurement processes. • Responsible for supplier communication to resolve transactional issues. • Responsible for resolving invoice price and terms discrepancies to enable order processing

• Logistics-Coordinating and monitoring supply chain operations; Ensure premises, assets and communication ways are used effectively; Recruiting and coordinating logistics staff (e.g. truck drivers) according to availabilities and requirements; Supervise orders and arranging stocking of raw materials and equipment to ensure they meet needs; Communicating with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction; Planning and tracking the shipment of final products according to customer requirements; Keep logs and records of warehouse stock, executed orders etc. Preparing accurate reports for upper management

• Administrative Manager- Planning and coordinating administrative procedures and systems and devise ways to streamline processes

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g technicians)

• Organizing and supervising other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Organizing Tickets and Hotels for Employees from overseas

• Translating Documents

STEADFAST Engineering Ltd – STP LLC: June 2014-July 2016

Position: SCPX projects - Accountant Clerk

• Verifying the accuracy of invoices and other accounting documents records

(checking, verifying and processing)

• Performing a variety of general accounting support tasks in an accounting department

• Preparation and submitting customer invoices

• Maintaining accounting databases by entering data into the computer; processing backups

• Monitor customer accounts for non-payment and delayed payment

• Analyze discrepancies and unpaid invoices

• Maintains accounting records by making copies; filling documents

• Review purchase orders in compliance with commercial offer

• Monitoring dispatch of goods as per purchase orders

• Assisting the document preparation for BP-KBR system as per SDRL

Coordinating “Azfen”JV –ATA-SD2-SUB-27 and TKAZ (Shah Deniz 2 Onshore Terminal Facility Construction Works) Galvanizing project for STP (preparing contract, documents, invoices)

• Organizing delivery of goods from customer to the galvanizing plant

• Organizing dispatch the goods to customer

• Ensure that QMS is properly maintained and additional requirements of the project are met

• Coordinate all activities related to the document control and commercial correspondence

“Absheron Engineering “Construction Company – “QBS” – Caucasian Business Services (2013-2014)

Position: Assistant of Sales and Business Development Manager

• Supporting the Sales Manager and Business development Team in all aspects of their work

• Handling the phone calls and e-mails

• Attending and presenting a company a trade shows and marketing events

• Assisting with the copy writing of marketing materials

• Building an understanding of a customer and clients requirements

• Assessing the results of marketing campaign

• Writing reports, company brochures for marketing purposes

• Communicating with clients in a professional manner

“Absheron Engineering “Construction Company (2012-2013) Position: Assistant of Operation Manager

• Devising and maintaining office systems, including data management and filing;

• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Meeting and greeting visitors at all levels of seniority;

• Organizing and maintaining diaries and making appointments;

• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

• Carrying out background research and presenting findings;

• Producing documents, briefing papers, reports and presentations;

• Organizing and attending meetings and ensuring the manager is well prepared for meetings;

• Liaising with clients, suppliers and other staff.

“QBS” – Caucasian Business Services LTD (2012-2013) Position: Migration &MFA support agent

• Selection of documents for delivery to the migration service (police resolutions, for residence and work permit procedures, LOI arrangements)

• Providing complete package of documents for LOI, visas and work permits

• Organizing apartment rental, hotel accommodation, vehicle hire

“Aerosystems” Robotics Technologies & Industrial

Survey Systems (2008-2009)

Position: Assistant of CEO (full time/40 hours a week)

• Telephone answering 4-line system

• Work with orders: preparation of the project, registration, signing, coordinating, acquaintance of employees of the company, accounting, storage

• Work with income documents (letters, facsimile messages)

• On behalf of the CEO and directors of departments preparation of letters, inquires and other documents, concerning activity of the Company as a whole

• Receiving phone calls and in case of need their translation into those employees which they intend

• The organization of a meeting of visitors of the company

• Organizing flight tickets, booking of hotels

Stonepay Canadian Construction Company (2003-2008) Position: Administrative Assistant (full time/ 40 hours a week)

• Telephone answering 5-line system

• Registration of letters

• Work with general equipment including copiers and fax machines and scanners

• Work under HR requirements

• Arranging appointments and maintains supervisor calendar

• Preparing briefing materials for supervisors for use on official trips or special meeting

• Coordinating the secretarial services of the office, distributing special assignments to other personnel

• Maintaining policy, confidential and general management files TRAININGS

• Time management and organization skills

• Marketing Air 7 – Diploma

• ACCA program (F3)

• Fundamentals of Accounting

• Computer accounting program "1C: Accounting"

• International and National accounting standard

• Accounting in the bank, Banking

• Tax calculation and payment

• Internal / Intercompany audit

• Ariba system

• Oracle system

GENERAL INFORMATION DATE OF BIRTH: 16th of October 1984 PLACE OF BIRTH: Baku, Azerbaijan

GENDER: Female

MARITAL STATUS: Single

PROFILE I have more than twenty-year experience on a job description. I am a hard worker and able to work in a team. I am able to work in a long time and capable for working with under pressure. I also have strong leadership and organizational experience. I prepared routine letters, reports, faxes, memos and e-mails for my superiors. Also arrange the internal and international meetings including the conferences.

FAMILIARITY Familiarity with:

- BP specifications, relevant Standards, Datasheets

- In depth familiarity of various techniques of galvanizing EDUCATION 1991-2001 Secondary School No 264

2001-2004 Khazar University-Ed. Baku, Azerbaijan

• Management accounting (Finance and Credit)

2004-2008 University of Dundee

• Bachelor of Business Administration – BBA (Financial Analyst) 2011-2013 Psychology (Dynamical Relevant Psychology) Bachelor's degree

2015 ACCA – Degree – Certificate

2018 Koç University (Education has been frozen)

• Mechanical Engineering/Mechanical Technology/Technician LANGUAGE SKILLS Azerbaijani- Fluent

English –Fluent

Russian-Fluent

Turkish-Fluent

IT SKILLS Generally very good IT skills, specifically Microsoft office Programs, including Power Point, Word and Excel.

HOBBIES AND Generally active personality, enjoying events with group of people, INTERESTS adventures, sport activities like basketball, travel, sightseeing, reading, psychology, movies, music

REFERENCES “Absheron Engineering” - Operations manager Morgan Phillps

Address: 48 Nizami str,2nd floor

Tel: +994-**-***-****/493 3698

• Sumgait Technologies Park- Manager of Major Projects and Corporate Clients Department

Chingiz Aliyev

Mob: +994-**-***-****

• “Hydratight Operations Limited”

Andy Young

Mob: +994-**-***-****

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