Document Control Controller
Resume:
Ali K Parambath
Senior Document Controller / Document Control Manager
CONTACT
PHONE NUMBER
Mobile KSA : 009**-*********
Mobile QATAR : 009**-********
WhatsApp : 009**-********
*************@*****.***
PROFISIONAL HISTORY.
January 2024 – Present
Company: AECOM (PMCM), KSA
Project: NEOM Project
Designation: Document Control
Manager / Senior Document
Controller
August 2011 – January 2024
Company: AECOM (PMCM), Qatar
Project: Airport Expansions, Ministry
of Defense, Sewage Treatment
Plants, Roads and Infrastructure.
Designation: Document Control
Manager/Senior Document
Controller
January 2009 to August 2011.
Company: MACE International LTD.
(PMCM)
Project: NDIA (New Doha
International Airport).
Designation: Senior Document
Controller.
August 2004 to January 2009
Company: JGC Middle East FZE.
Project: Dolphin Natural Gas
Onshore Project (Oil and Gas)
Qatar, Ras Laffan
Client: Dolphin Energy.
Designation: Document controller /
Administration officer.
PROFILE
I have over 19.5 years of experience in Document Control and Administration, including 15 years as a Document Control Manager and Senior Document Controller in the Construction, Oil and Gas, Transportation, Infrastructure, and Water Treatment Plant Projects, my significant experience in the Oil and Gas sector includes managing document control for major projects such as the Dolphin Energy project, Ras Laffan in Doha, Qatar. I am adept at using document control software such as ACONEX, Fusion Live (IDOX), Primavera Contract Manager (PCM), SharePoint, ProjectWise Explorer, Electronic Document Management Systems (EDMS) and DocuSign to manage document flow. I am responsible for the control and management of all documents within the organization. I have a strong background in implementing and maintaining document control systems. My expertise includes document receipt, registration, distribution, tracking, retrieval, storage, and disposal. Additionally, my strong problem-solving skills and ability to handle multiple tasks and responsibilities have consistently enabled me to achieve positive outcomes. I am comfortable working under pressure and skilled at meeting deadlines while ensuring the accuracy and timeliness of my work. I possess excellent organizational skills and work effectively in multicultural and multinational environments. I am capable of performing duties with a high degree of accuracy, independence, and confidentiality. I have extensive experience handling technical documents and drawings, and I have supervised document control teams and managed the daily activities of contractors' and consultants' document controllers.
SKILLS
Teamwork. Supervision and leadership.
Organization skills. Team Building.
Electronic Document Management
System (EDMS) and SharePoint Flexible schedule, Data management. Aconex. Project coordination.
Documentation software’s.
DocuSign. Quality assurance, Internal audit, KPI Report Administrative support, Data entry. Document distribution. Communication skills. Log updating and Workflow Management. Document confidentiality. Document tracking and follow up. Problem solving and time management Client Management. PROFESSIONAL EXPERIENCE
COMPANY : AECOM (PMCM)
PERIOD : January 2024 to Present
KEY PROJECT : NEOM Project
KEY CLIENTS : NEOM (Saudi Arabia)
LOCATION : Saudi Arabia
DESIGNATION :
Senior Document Controller /
Document Control Manager
- Ensure documentation is systematically managed using ACONEX, SharePoint and EDMS, aligned with project processes and procedures. Receive documents through ACONEX and create workflows for reviewers.
- Supervise and guide newly joined document controllers by providing technical guidance, training, and instruction on Document Control policies, processes, and procedures.
- Oversee the day-to-day activities of the AECOM and Contractor’s document control team and report document status to the Project Director. DOCUMENTATION
SOFTWARE / COMPUTER
SKILLS/
• ACONEX
• Fusion Live (IDOX)
• Primavera Contract Manager
(PCM) – Expedition
• ProjectWise Explorer
• Electronic Document
Management Systems (EDMS)
• SharePoint
• DocuSign.
• Adobe Acrobat online Sign.
• MS office applications like Excel,
Word, Power point, and in Adobe
acrobat, Type Writing English,
Internet, outlook, and Email
VISA STATUS
QATAR : Residence Permit
(Transferable)
KSA : Business Visa
QUALIFICATION
Bachelor’s Degree (Economics)
YEARS OF EXPERIANCE :
19.5 Years.
YEARS OF
EXPERIANCE WITH PMCM :
16 Years.
COUNTRY OF EXPERIANCE :
Qatar, Saudi Arabia and India.
LANGUAGES :
English, Hindi, Tamil, Arabic &
Malayalam.
DRIVING LICENSE :
Holding a valid Qatar & Indian light
motor vehicle driving license.
SENMINAR ATTENDED AND
TRAINING COURSE :
• Super vision & Leadership,
Management in HSES, General
Safety
- Lead quality checks of documents, ensuring both file names and content are accurate before receiving and submitting.
- Develop and implement quality management systems.
- Coordinate internal and external audits, ensuring all necessary documentation is readily available, up-to-date, and compliant.
- Coordinate and organize work with different departments, including project managers, design leads, and stakeholders, for the distribution and retrieval of required documents.
- Maintain and control the master log of all incoming and outgoing documents.
- Receive and distribute documents to concerned persons and departments.
- Prepare daily overrun reports to follow up on pending documents with engineers.
- Follow up on the status of submissions and responses from clients, consultants, contractors, and authorities to expedite the return of documents and approvals or comments within the required time period. This includes following up with contractors for re-submission of “Rejected” or “Approved as Noted” submittals and pending documents.
- Maintain the document control system (both physical and electronic), ensuring all documents are easily accessible to authorized personnel.
- Arrange and coordinate meetings with clients and contractors related to document procedures and status.
- Attend weekly meetings with document controllers to follow up on the overall document status and close pending documents.
- Conduct document reviews to ensure accuracy and completeness, and create and update document control reports. Provide and maintain data for KPI reports.
- Distribute and retrieve documents to/from all concerned departments.
- Issue letter reference numbers, transmittal reference numbers, and incoming document log numbers. Maintain a database and manual record of all documentation according to company protocols.
- Perform other related duties or assignments as directed. COMPANY : AECOM (PMCM)
PERIOD : August 2011 to January 2024
KEY PROJECT :
HIA Airport Expansions Project,
Ministry of Defense Projects,
Two Sewage Treatment Plants Project
MOTC and Orbital Highway Project
KEY CLIENTS :
Hamad International Airport,
Ministry of Defense,
ASHGHAL (PWA)
LOCATION : Doha, Qatar
DESIGNATION :
Document Control Manager /
Senior Document Controller
- Supervise the AECOM and Contractor’s document control team daily activities and report on document status to the Client and AECOM management.
- Lead quality checks of documents, including file names and content, before receiving and submitting.
- Develop and implement quality management systems.
- Set up Document Control Systems on projects according to project requirements, and create the folder structure master log and overrun report as per company policy.
- Provide training for new document controllers.
- Coordinate and organize work with different departments, including project managers, design leads, and stakeholders, ensuring the distribution and retrieval of all required documents.
• Security Control & Monitoring,
Environmental control &
Monitoring
• Occupational Health, Behavioral
Based safety management, Safe
Work Method Statement
• Accident / Incident investigation
& Reporting, HSES Trainer course
• Have various Safety courses,
such as H2S, SIMOPS, QOPS, First
Aid and Fire Warden.
- Coordinate with internal and external organizations on documentation requirements, explaining document procedures and status.
- Prepare submissions for QCDD approval.
- Follow up on the status of submissions and responses from Client, Consultant, Contractor, and Authority to expedite the return of documents and approvals or comments within the required time period. This includes following up with the Contractor for resubmission of “Rejected” or “Approved as Noted” Submittals and pending documents.
- Receive, register, control, and distribute all incoming and outgoing correspondence, including Submittals, Transmittals, RFIs, Shop Drawings, As-Built Drawings, Payment Requisitions, Monthly Reports, and Material Samples, ensuring relevant document copies and certificates are held.
- Distribute and retrieve documents to/from all concerned departments.
- Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
- Maintain a register and control of all incoming and outgoing documents.
- Issue letter Ref: No, Transmittal Ref: No, and Incoming Documents Log No, and maintain a database and manual record of all documentation.
- Update document delivery status records every morning. Responsible for recording and scanning all engineering documents to create PDF files for electronic storage on the network server.
- Prepare the Monthly Project Status Report, Monthly Progress Report, and Recommendations for Contractor’s and Consultant’s Payments.
- Coordinate and organize work with different departments, including Project Managers, Design Leads, and stakeholders.
- Arrange and coordinate meetings with Clients and Contractors related to document procedures and status.
- Creating Submittals and Submittal packages, Transmittals, Shop Drawings, RFIs, MOM, NCR, As-Built Drawings, Payment Requisitions, Monthly Reports, Material Samples, and Correspondence as per QCS.
COMPANY : MACE International LTD (PMCM)
PERIOD : January 2009 to August 2011
KEY PROJECT :
NDIA (New Doha International
Airport)
KEY CLIENTS : New Doha International Airport
LOCATION : Doha, Qatar
DESIGNATION : Senior Document Controller
- Supervise and monitor the transition to an electronic document control system.
- Manage EDMS and hard copy records according to Client policy.
- Utilize Primavera Contract Manager (Expedition) for document control, including logging documents, creating Submittals and Submittal packages, Transmittals, Shop Drawings, RFIs, MOM, NCR, As-Built Drawings, Payment Requisitions, Monthly Reports, and Material Samples.
- Distribute and retrieve documents to/from all concerned departments, controlling incoming and outgoing documents as required.
- Update document delivery status records every morning, arrange the document control room, and scan all engineering documents to create PDF files for electronic storage on the network server.
- Receive and check all incoming documents from Client and Contractor, including RFIs, RFCs, shop drawings, Submittals, As-Built documents, and Material Samples, ensuring receipt of relevant documents and that copies and certificates are held.
- Control incoming and outgoing documents and other technical documents as required. Arrange the Document Control Room.
- Coordinate with internal and external organizations on documentation requirements, maintaining and updating the database and manual filing.
- Distribute and retrieve documents to/from all concerned departments.
- Update document delivery status records every morning. Responsible for scanning all engineering documents to create PDF files for electronic storage on the network server.
- Identify obsolete procedures, processes, and formats on site, communicate with Head Office, and support continuous improvement of the documentation system.
- Support the document management execution plan and other associated work instructions to ensure alignment with client requirements and company procedures.
- Prepare letters and quotations for the client.
- Schedule employees in the department to ensure proper coverage in all areas. Keep daily timesheets for all employees.
COMPANY :
JGC Middle East FZE, Ras
Laffan
PERIOD : August 2004 to January 2009
KEY PROJECT :
Dolphin Natural Gas Onshore
Project (Oil and Gas)
KEY CLIENTS : Dolphin Energy
LOCATION : Doha, Qatar, Ras Laffan
DESIGNATION : Document controller
- Managed and maintained EDMS document control systems for large-scale oil and gas projects, ensuring compliance with industry standards
- Supervise daily activities of the Document Control Department.
- Control incoming and outgoing documens and other technical documents according to requirements. Update, record, scan, and file documents.
- Oversaw the lifecycle of technical documents including engineering drawings, specifications, and vendor documentation.
- Coordinated with project managers, engineers, and subcontractors to ensure timely document submissions and approvals.
- Implemented electronic document management systems (EDMS) such as SharePoint, or Documentum to streamline workflows.
- Ensured version control, document traceability, and secure archiving of sensitive project data
- Track document progress and provide regular updates and reports on the status of documents
- Maintain and update project documents, closely control updates, and issue periodic revisions of engineering drawings and documents to the main office.
- Scan all engineering documents to create PDF files for electronic storage on the network server and digitize all relevant documentation for the department.
- Prepare project procedures relevant to document control.
- Ensure all documents are properly stored, organized, and easily retrievable. This includes both electronic and hard copy documents
- Complete final documentation profiles and assist the document control team to facilitate final project documentation.
- Keep all files updated related to the Administration Section and assist the HR Department.
- Trained and supervised junior document controllers and administrative staff
- Update document delivery status records every morning. Implement and provide an efficient filing system for documentation and correspondence.
- Prepare necessary forms or documentation for inventory records, payment of invoices, and billing end-users and prepare the gate passes for materials issued to clients. COMPANY
: Rolex Tours & Travels
PERIOD : April 2004 to August 2004
LOCATION : Mumbai India
DESIGNATION :
Document controller /
Administration Assistant
- General office administration for routine activities.
- Prepare and handle all correspondence. Update various databases on the computer.
- Control incoming and outgoing documents and other technical documents according to requirements. Computerize all relevant documentation for the department.
- Control the receipt, registration, and dispatch of office mail. Maintain wage records.
- Prepare letters to parties. Update various registers, record, scan, and file documents. Coordinate administrative and clerical activities.
- Maintain an efficient filing system.
- Arrange and coordinate the travel schedule for employees. Arrange flight bookings as per the travel itinerary. Coordinate with travel agents for overseas travel requirements.
- Manage local travel requirements on a daily basis. Arrange overseas accommodation facilities as per business requirements. Arrange accommodation facilities for staff.
- Attend telephone calls. Issue interoffice memorandums and internal memos.
- Handle petty cash to meet day-to-day expenses.
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