Administrative Assistant Event Planner

Debbie Sclafani

** ******** ****

Westhampton, NJ 08060

Cell: 732-***-****

Job Objective:

An Administrative Position.

Summary of Qualifications:

•20 years of experience in educational and athletic settings.

•Highly organized and efficient; able to accomplish objectives with creativity, enthusiasm, Professionalism and humor.

•Highly organized Event Planner and Coordinator for all meetings, events and conferences for the Professional Science Master’s Program.

•Past involvement in the Diversity, Equity and Inclusion (DEI) committee of Division of Continuing Studies at Rutgers University.

•Currently the International Liaison for Global Ally Services

•Interact effectively with all levels of management, staff and students.

•Computer skills include, Microsoft Word, Excel, File maker, email and web applications.

•Proficient on both PCs and Macs.

•Purchasing agent and vendor liaison.

•Willing and able to do a wide variety of tasks and enjoy learning new skills.

•Certificates in Interior Decorator and House staging.

Experience:

1990 to Present Administrative Assistant at Coaches Choice USA Responsibilities include:

•In Charge of running the day to day operation of the office

•Keeping the calendar of the President of the company

•Point person in charge of staff at all events

•Ordering of all food and beverages for concession stand

2020 to Present Program Coordinator

Responsibilities include:

Course scheduling-Course Atlas Platform

Course Monitoring-Regis Platform

Graduation-monitoring/form certifications for Graduate Students- undergrad Certificates- Grad Portal and Student Unofficial Transcript Platform

Canvas monitor internship course and office hours Wed 12-1pm

Salesforce Platform for Admissions

Global Platform HI B, J1 Visas, OPT, CPT, Reduced Credit, Extensions

TA/GA/Fellows Onboarding-PeopleSoft Platform

2017 to Present Administrative Assistant for Professional Science Master’s Program

Responsivities include:

Approve and sign OPT/CPT forms for International students

Event Planner for functions and office

Coordinate and schedule Conferences and Meetings

Purchasing Agent

Building Administrator

Office Manager

Issue SPN numbers

Maintain course scheduling and rosters

Input grades in REGIS

Knowledge of Admission forms and Grad Portal

Member of the DOCS Diversity, Equity and Inclusion Committee

2009 to 2017 Administrative Assistant at Rutgers University at The Center for Math, Science and Computer Education

Responsibilities include:

•Handle Teacher workshop responsibilities

•Organize and schedule various conferences, business meetings and events

•Responsible for accounts payable for all workshops

•Purchasing Agent and Purchase Order preparer in Rias system

•Vendor liaison

2007 to 2009 Administrative Assistant for The Diocese of Metuchen Responsibilities include:

•Organize seminars for Evangelistic Department

•Accounts payable for the department

2007 to 2007 Classroom Teacher Assistant at the Pixie Pre-School

1986 to 1989 Litigation Paralegal for the Law Offices of Schekter, Rishty and Goldstein, P.C. Responsibilities include:

•Following Judge's decisions and trial calendar in law Journal

•Keeping the Attorney's diary up to date

•Filling all documents with the court

•Organizing client files and maintaining research file and litigation forms

Education:

2024 Home Stager Certificate

2017-2024 Rutgers Learning and Development Courses

2021 USF Diversity Equity and Inclusion Certificate Course

2019 Global Ally Certificate Program

2006 Penn Foster Interior Decorator Certificate

1986 Certificate Paralegal Institute, New York City

1985 Certificate American Institute of Banking, New York City Completed various computer courses

1978 Completed 30 credits at St. John's University, Bachelor of Science Degree program

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