Executive Administrative Assistant

MauraHeidi Henderson

303-***-**** ***********@*****.*** Centennial, CO LinkedIn Profile

Professional Summary

Highly organized and detail-oriented Executive Administrative Assistant with 15+ years of experience optimizing executive workflows, managing confidential information, and streamlining corporate operations. Adept at calendar management, high-level meeting coordination, corporate compliance, and process improvement to enhance organizational efficiency. Recognized for confidential data handling, workflow automation, and executive-level problem-solving. U.S. DoD Government Security Clearance

Core Competencies

Accounts Payable & Receivable Oversight

C-Suite experience

Calendar & Time Management

Client & Stakeholder Relations

Confidential and Sensitive Information & Compliance

Corporate Governance

Correspondence skills with detail and accuracy

Event, Meeting, and Catering Coordination/Preparation, including teleconference and agendas

Executive Support & Office Administration

Gatekeeper to executives

HR Coordination & Employee Onboarding and Engagement Events

Managing Mail, Telephone Calls, and other requests

Meeting notes & Communication

Multi-tasks effectively in a fast-paced environment

Order Office Supplies

Process Improvement

Regulatory Compliance

Travel Itineraries & Reconcile Expense Reports

Vendor & Contract Administration

Technical Proficiency

Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams, OneNote, Access)

Enterprise Systems: SAP, Concur, Salesforce, Bluebeam Revu, PLM, Yardi

Collaboration & Communication: Microsoft Teams, Webex, Zoom, Skype, Cisco Meeting Place

Document Management: Adobe Acrobat, DocuSign, SmartSheets, Lotus Notes

Work Experience & Key Achievements

Sierra Nevada Corporation, Englewood, CO

Technical Administrative Assistant II (April 2023 – April 2025)

Provide executive-level administrative support for IAS Certification Engineers and Unit Members (UMs), ensuring seamless regulatory compliance and documentation accuracy.

Assist with regulatory compliance tracking, document reviews, and workflow optimization for the Certification department.

Manage drawing approvals by coordinating with Utilization Managers and the ODA (Organization Designation Administrator), ensuring a 100% compliance rate.

Implemented a new document tracking system, improving RFC approval turnaround by 25%.

Redesigned filing system for certification documents, reducing retrieval time by 40%.

Spearheaded process automation initiatives, reducing administrative workload by 20%.

Highlands Behavioral Health Systems, Littleton, CO

Executive Assistant & Medical Staff Coordinator (October 2021 – January 2023)

Managed executive calendars, high-priority correspondence, and strategic meeting coordination and agendas for the CEO, CFO, CMO, and CNO, optimizing leadership efficiency.

Revamped vendor contract and compliance processes, reducing administrative backlog by 40% and improving contract turnaround time by 25%.

Managed medical staff credentialing and compliance with Medical Staff Bylaws and Regulations, achieving a 100% audit success rate.

Led procurement and vendor coordination, reducing supply chain inefficiencies by 20%.

Oversaw Medical Executive Committee and Governing Board meetings, improving meeting efficiency and documentation.

Implemented policy compliance monitoring to ensure alignment with federal healthcare regulations.

Kiewit Building Group, Inc., Englewood, CO

Executive Administrative Assistant (August 2018 – May 2021)

Delivered comprehensive administrative support to SVPs, Operations Managers, and HR Partners, streamlining workflow and enhancing interdepartmental collaboration.

Managed complex calendars across multiple sites and time zones, travel itineraries, and expense reporting via Concur, ensuring a 99% accuracy rate.

Spearheaded corporate and employee events and high-profile conferences for 15 to 100+ attendees, negotiating vendor contracts to reduce event costs by 15% while enhancing participant engagement.

Optimized hiring processes by coordinating interview scheduling, onboarding, and HR compliance.

Processed vendor payments, invoices, and purchase orders, reducing financial processing time by 15%.

Established standard operating procedures (SOPs) to enhance administrative efficiency and consistency.

Fresenius Medical Care NA, Greenwood Village, CO

Executive Administrative Assistant (March 2013 – June 2018)

Supported a team of 60+ corporate and senior directors, optimizing administrative operations and ensuring seamless project execution.

Managed executive calendars, global travel arrangements, and high-profile meetings, increasing executive availability by 25%.

Led corporate governance initiatives, ensuring 100% adherence to policies and regulatory requirements.

Coordinated large-scale virtual events, video conferences, and corporate training, increasing participation rates by 30%.

Improved records management and compliance tracking, ensuring all documentation met federal and corporate requirements.

Additional Experience details available upon request

Education/ Certifications

B.A. in History, Minor in Early & Special Education – Nazareth College, Rochester, NY

A.S. in Liberal Arts – Monroe Community College, Rochester, NY

U.S. DoD Government Security Clearance- Secret Active

Colorado Notary Public certification (expires 2029)

Contact this candidate