Administrative Assistant Software Applications

Sandra Murray

** ******* ********

Toronto, ON 647-***-**** *********@*******.**

PROFESSIONAL SUMMARY

Accomplished administrative assistant with a tract record of success, my strengths lie in my ability to proactively anticipate needs, remains organized, and thrive in team environments. I am highly proficient in software applications including Microsoft Word, Excel, Outlook and various other filing systems. With my strong attention to detail, excellent communication skills, and ability to multitask, I am confident in my ability to contribute to any administrative team. I am seeking a new opportunity where I can continue to utilize my skills and further develop as a professional.

Work experience

Corporate Receptionist

First National Financial LP – Toronto, ON

August 2023 to September 2024 (maternity)

Organized 5+ monthly meetings and the logistics, including scheduling, preparing facility, and organizing materials in binders for attendees

Departmental support – Answered and screened 3-+ calls daily while taking messages with high degree of accuracy

Completes service requests through the office services portal, schedules executive meetings, travel bookings, boardroom schedule, taking minutes

Established a recycle and reuse of office supply database that resulted in a cost saving of over $50,000 per year

Receptionist/Administrator

Brampton Christian School - Brampton, ON

August 2019 to June 2022

Act as liaison between the school site and the public by researching and conveying rules, regulations, policies and laws

Greet substitutes and temporary guests, parents, and the public with directions and questions; assist with preparations for staff meetings, in-services, conferences and workshops

Maintaining all office and school recordkeeping systems; maintaining a comprehensive network/student database platform

Create and maintain student files, coordinate the transfer of records between site/outside districts

Ensure that appropriate calendars of activities are maintained for the school establishment of schedules for parent conferences, school visitors, administrative meeting schedules

Corporate Administrator

Informatica LLP - Toronto, ON

September 2013 to October 2017

First contact to all customers, visitors, staff, employment applicants, students, and salespeople - by phone, in person, and email and directing them to appropriate locations and parties

Responsible for maintaining records and logs for visitors, students, catering, Wi-Fi access, outgoing faxes, processing vendor invoices, and keeping track of all files regarding employees when hired

Scheduled boardroom, meeting room and projector bookings in Outlook for staff as required

Responsible for daily communication with maintenance staff and property management submitting work orders online for maintenance requirements, e.g. boardroom and terrace set-up

Provided back up support for sales team- assembling RFP/RFI to procurement to potential customer for a sales deal

Office Administrator

Halpern Enterprises - Toronto, ON

August 2010 to November 2015

Independently responsible for company inventory stock on-hand

Day to day office duties, including but not limited to phone answering, faxing, filing, and photocopying

Daily managing financial accounts corresponding with financial institution

Ordered product through major Ontario Organization (LCBO)

Education

Advanced Diploma in Human Resources Management

George Brown College St. James Campus - Toronto, ON

High School Diploma

Loretto College School - Toronto, ON

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