Data Management Collection

Ikhlas Ben Maallem

Mobile Tel: +216-******** E-mail: ******.**********@*****.***, Skype address:ibmtun Sex: Female - Nationality: Tunisian - Marital Status: Single Professional Profile

Professional expert with over 15years of expereince in the priviate, development and humanitarian sector. Resourceful and skilled in program managment, human resource management, data based management, data collection and analysis, information management, research, maintaining meticulous documentation systems and dessimination of findings and reports accross organizations, donor agencies, embassies, government and INGOs. Impact driven profesional in Data Management, Document Control, Monitoring and Evaluation, Administration, Procurement and Logistics, and. Extensive experience in data managment for organizations, evidence based surveys, coordination and supporting evidence based advocacy, access and localization efforts. Worked consistently and efficiently with several organizations to promote strategy development, human resources, administration, capacity building, complainace and operations management, team building, promoting people centred processes, process management, risk management and so much more ensuring collective and independent achievement of results.

Key skills include leadership and collaboration, communication, data collection and analysis, data visualization, data management, monitoring and evaluation (M&E), detail-oriented, workflow management, and database management systems.

Language: Arabic: Mother Tongue; English: Proficient, French: Fluent Education

Date Institution Study Program

2000-2006 University of Human Sciences

and Literature of Sfax

Tunisia – Sfax

Bachelor of Arts (English

Language,Literature and

Civilization)

2006-2007 Tunisia – Sfax

Ministry of Higher Education

and Scientific Research, Tunisia

Certificate in information and

communication technology

(ICT)

Courses Obtained

• Certificate of Achievement in Microsoft Power BI Data Analytics - September 2023

• Kobo Tool box

• Introduction to Monitoring and Evaluation (M&E) - February 2022

• Collaborating, Learning and Adapting (CLA) - July 2021

• Theory of Change (TOC) - July 26, 2021

• Data Quality Assessment Training - October 2020

• DevResults (Monitoring & Evaluation Software for international development) - October 2020

• Aconex Certified Associate - January 2014

• Keystone Master Data Store - November 2011

• Basic Course in Oil & Gas Petroleum Technology - December 2010

• Smart Store Archiving - June 2009

• Documentum (Electronic Data Management System) - January 2008

• ProCon - January 2008

• SAP (System Application & Products) - September 2008 WORK EXPERIENCE

International Rescue Committee (Libya) April 2023– present Sr. Administration Information Management Officer

Tasks:

• Lead and undertake data management activities, including data collection, analysis, visualization, storage, and dissemination.

• Ensure data security, data protection, and responsible data-sharing practices.

• Analyze primary and secondary data to support evidence-informed decision making.

• Provide quality assurance and technical advice for monitoring methodologies, data collection, and analysis.

• Lead internal and external assessments, evaluations, and surveys, including document preparation, filing system management, and stakeholder communication.

• Design and manage the 4Ws tool (Who, What, When, Where) tool to map humanitarian actors and activities, ensuring up-to-date and accurate information for coordination.

• Data visualization: Create interactive dashboards (e.g., in Power BI) and visual reports to communicate insights clearly to stakeholders.

• Chairing the Finance, Admin, and HR Working Group: Lead internal coordination meetings, set agendas, facilitate discussions, and ensure follow-up on action points.

• Stakeholder engagement: Act as a liaison between internal teams, donors, consultants, and external partners to ensure alignment and information flow.

• Manage contact lists: Maintain updated directories of key stakeholders, working group members, and donors for effective communication and coordination.

• High-level admin support: Manage executive calendars, schedule and organize meetings/events, draft minutes, and ensure timely dissemination of documents.

• Consultant coordination: Support onboarding, task tracking, and deliverable reviews for external consultants and contractors.

• Reporting: Prepare regular and ad-hoc reports, presentations, and briefs for internal leadership and external stakeholders.

• Communication: Ensure clear, timely, and professional communication across all levels of the organization.

American Bar Association Rule of Law Initiative (ABA ROLI) /Middle East, North Africa March2021 – March2023

Monitoring and Evaluation (M&E) Officer:

Tasks:

• Develop and manage M&E plans to ensure adherence to donors and ABA ROLI M&E standards.

• Oversee data collection, analysis, and reporting of program indicators and targets to all stakeholders.

• Provide capacity building for staff members on the use of M&E software (DevResults).

• Analyze, collate, and consolidate outcome and output assessments into quarterly and annual technical reports and work plans, providing recommendations for revised approaches where necessary.

• Monitor program theories of change and logical/results frameworks to ensure targets and outputs are measured accurately and align with M&E plans and donor requirements.

• Update and supervise data upload and report to DevResults.

• Track the progress of ongoing projects and programs and provide regular updates to stakeholders

• Conduct focus group discussions: Organize and facilitate focus group discussions to gather qualitative data from program participants and stakeholders. American Bar Association Rule of Law Initiative (ABA ROLI) /Middle East North Africa 2019 – 2020

Program Officer

Tasks:

• Manage all aspects of program implementation, ensuring programmatic activities, administrative, budgetary, and compliance requirements are met according to ABA ROLI and donor processes and regulations.

• Prepare reports and other materials for donors, including drafting and editing quarterly reports, and participating in donor meetings.

• Track all aspects of program implementation and oversee progress against budgets and work plans.

• Arrange logistics for events and draft relevant briefing materials, training, and workshop agendas.

• Undertake data quality reviews and data entry in DevResults.

• Conduct focus group discussions: Organize and facilitate focus group discussions to gather qualitative data from program participants. This involves preparing discussion guides, recruiting participants, moderating the discussions, and ensuring a comfortable and open environment for participants to share their insights.

• Provide summary reports: Compile and analyze the data collected from focus group discussions, summarizing key findings and insights. These summary reports are used to inform program decisions, improve strategies, and provide stakeholders with a clear understanding of participant feedback and program impact.

American Bar Association Rule of Law Initiative (ABA ROLI) /Middle East North Africa 2016 – 2018

Program Assistant

Tasks:

• Efficiently managed both in-person and virtual program activities, ensuring seamless administration and logistics for training events, workshops, presentations, and related activities.

• Procurement and Compliance: Facilitated the procurement process for vendors, consultants, and other services, ensuring adherence to ABA ROLI policies and donor regulations.

• Facilitated Stakeholder Communication: Actively facilitated coordination and communication with program partners, civil society organizations (CSOs), line ministries, local and international NGOs, and donors, ensuring effective collaboration and information sharing.

• Translated documents and performed consecutive interpretation in meetings when needed.

• Drafted programmatic reports and other materials.

• Planned and tracked program activity expenses.

• Maintained ABA ROLI’s document management systems for Tunisia and Libya programs.

• Maintained Records: Regularly updated and maintained all contact lists, meeting schedules, and activity reports.

• Assisted in the financial and administrative management of the program(s), including preparing financial reports for ABA ROLI HQ.

OMV (TN) Production GmbH /Tunisia January2013 – Decemebr2015 Project Document Controller

Tasks:

• Managing and maintaining documentation for various projects including OMV’s Nawara Concession, South Tunisian Oil Developments program and The South Tunisian Gas Project.

• Provide capacity building for project staff members and external stakeholders on document control procedures and project management software (ACONEX)

• Prepare reports as needed (i.e. document review status) and provide input to progress report and time schedule

• Assist QA/QC department in structuring and filing of QC document packages for handover

• Supported procurement processes through issuance of tenders and regular communications with bidders and program reviewers.

• Perform quality inspections and audits of received documents from contractors and subcontractors and take necessary action to improve document control.

• Expedite the delivery of supplier documents and ensure turn-around with in the project team as per agreed deadlines

• Provide administrative support to the project manager for managing the project meetings, follow- up action items, documents and correspondence control. British Gas Tunisia Ltd./Tunisia January2008 – Decemebr2012 Project Document Controller

• Responsible for organizing and maintaining documentation and correspondences across several projects including: Hasdrubal onshore and offshore, Hasdrubal onshore & offshore pipeline, Hasdrubal LPG, Hannibal sulphuric Acidplant & Miskar offshore Platform.

• Coordinating all activities related to Document Control system, including technical documents, Request for information (RFI) and other related correspondences.

• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.

• Controlling the flow of documents in and out of the various contractors, vendors, or departments.

• Maintain and manage document management system and physical records.

• Provide capacity building for project staff on EDMS and served as “EDMS Help Desk”.

• Develop and set up a data management system specific for the subsurface data (exploration department)

• Successfully managed to digitize over 2000 documents and improved document retrieval and ensuring compliance with industry standards.

Ali Balhawen CollegeTunisia 2007

English Teacher

Tasks:

• Developed course curriculum, and taught # of students in English grammar, speaking, and vocabulary

Chamber of commerce and industry (CCI)Tunisia-Sfax 2007

• Data entry intern

Tasks:

• Updated Database: Responsible for updating and maintaining the organization's database, ensuring accurate and up-to-date information.

Reference: Available upon request.

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