Travel Coordinator Executive Assistant
Resume:
Mina Elbouihich
San Carlos, CA 94070
**************@*****.***
linkedin.com/in/mina-elbouihich-26168526
Employment History:
Helene Wright, Patty & Jack Wright Foundation, J Cashew Corporation.
San Francisco, CA
Personal Executive Assistant.
April 2019- March 2025
Managed personal and professional calendar.
Planned, arranged and coordinated the foundation yearly meetings for 19 members.
Group travel coordination and execution.
Set up meetings for employers for foundation meetings.
Correspondence with nonprofit organizations; drafted grants letters, wrote checks, attended events on behalf of grantors. kept up and updated spreadsheets for grantees.
Maintained files in an organized manner with appropriate safeguarding of confidential information.
Supervised Principal’s personal e-mail and ensure timely communications and handling confidential information.
Managed bank accounts, billing for personal and professional matters by using Quicken and reported monthly to the accountant.
Coordinated catering for the family events and for the foundation events.
Overseed projects on several real estates in the Bay area.
Managed vendors for large scale household projects: negotiating terms, confirm insurance, supervise work, ensure completion in a timely manner.
Managed employer’s multiple Estates; sourced and scheduled construction and maintenance projects.
Monthly meeting with foundation attorney and accountant to follow up on finances and projects.
Arranged worldwide travel and accommodations for Principal’s business and personal travel.
The reason I left my position was because I was looking for advancement in the Executive Assistant work.
Frank and Sara Torti, San Francisco, CA
Personal Assistant / House manager.
February 2016- March 2019
Managed family calendar via Google, checked family members schedules, updated calendar for cancellations and new updates.
Sorted mail daily and organized mailings for personal contacts.
Utilized Google contacts for contact manager of vendors, business, friends and family.
International and Domestic Travel Arrangements: air, hotel, ground transportation, activities and outings.
Coordinated onsite weekly tasks with staff members, childcare, housekeepers and ground crew.
Vendor scheduling and overseed established list of contractors; checked work and approved invoices.
Events: Family gatherings, met with principals regularly to gather their visions and then execute appropriately.
The reason I left my position was because I was looking for advancement in the Executive Personal Assistant work.
Broadway Sitters LLC, Burlingame, CA
Founder and Principal
November 2011 – Feb 2021
Recruited, interviewed and verified background of all babysitters.
Coordinated daily schedules between clients and Babysitters.
Placed nannies and babysitters with families in SF and on the Peninsula.
Processed routine payments and managed business bank accounts.
Website and professional Social Media account setting and updates.
Followed up and responded to clients’ inquiries and provided customer service.
Coordinated with professional event planners to provide childcare and entertainment for large groups of children up to 50 participants.
Business closed in 2021. Lost all clients due to the 2020 Pandemic.
Activities and Volunteer work
American Youth Soccer Organization, 2014 - 2019
Division Coordinator (seasonal)
Some duties and responsibilities include:
Organized and chair team formation night with all coaches and assistant coaches to review evaluations and modify as necessary.
Generated complete team rosters and kept up teams’ ratings.
Dinner Dance Fundraiser and Registration Chair, Burlingame Community for Education, 2012- 2017
Coordinated with a volunteer team to plan events, décor, theme, menu, entertainment, etc.
Recruited, trained a volunteer team.
Coordinated and worked closely with other key Chairs on pre-event to ensure registration process is seamless.
Responsible for overall registration and processing over 400 guests.
Prepared and assigned auction Paddles to guests.
Language spoken: French, English, Arabic and basic Spanish.
Education:
Ecole Supérieure de Technologie d'Agadir, Morocco. Bachelor’s degree, Business Management, Marketing and Related Support Services.
When I’m not working, you will find me either hiking, trail running, camping, cooking, gardening or volunteering at a local organization.
Contact this candidate