Executive Assistant Project Management
Resume:
CHERYL BEATO, CAP
HOUSTON, TX *****
******.*****@*******.***
Professional Summary
Strategic and solutions driven executive assistant with 10+ years of experience in executive operations, elevating organizational efficiency, and advancing cross-functional collaboration across Fortune 500 and high-growth corporations. Consistent accelerated decision making, orchestrated high level initiatives, executive workflows, optimizing complex calendars, global travel and leading high impact events.
Strengths
Project Management, Event and Conference Planning, Domestic and International Travel Coordination, Expense Reports, Multiple Executive Calendar Management, Organization and Time Management, Discretion and Confidentiality, Correspondence and Presentations, Executive Communication, Process Improvement
Technical Skills
Microsoft Office Outlook • Word • PowerPoint • Excel • MS Teams • Concur
Coupa • Google Suite • Navan • Zoom • Slack • Adobe • SharePoint • Asana
Workday • Expensify • AI • SAP Platforms • ChatGPT • Gemini • CRM Systems
Work Experience
MACQUARIE GROUP January 2020 – January 2025
Sr. Executive Assistant – Compliance
Managed complex global calendars for the CEO & Global Head of Compliance and direct reports, balancing time zones and conflicting priorities to ensure strategic scheduling.
Meeting coordination and management including Global Executive Steerco and Board meetings, Sr. Leadership and Town Hall meetings, preparing high-impact agendas, professional communications and presentations that reflect and amplify the CEO’s voice and strategic intent.
Led planning and execution of 20+ events annually and developed event strategies and improved attendance by 30%, demonstrating strong project management skills. Managed budgets exceeding $100,000, skillfully allocating resources with fiscal responsibility.
Coordinated domestic and international travel logistics, including visa processing, and last-minute itinerary adjustments, ensuring compliance with security protocols for high-risk travel.
Streamlined office and project management, implemented digital filing systems, and leveraged AI for process improvements, resulting in increased efficiency. Simultaneously managed multiple ad-hoc projects, ensuring on time completion and budget adherence. Reviewed and verified invoices for accuracy and compliance with company policies and optimized financial planning and resource allocation.
Spearheaded People & Culture Committee initiatives, demonstrating leadership and team-building skills by initiating, planning, managing and executing varied events, conferences and activities, both locally and multi-regionally. Enhanced cross-functional collaboration by 15%.
LINK STAFFING May 2015 – October 2019
Executive Office Administrator
Proactively managed the executive suite and all administrative responsibilities for the President, CEO, and Executive Committee, ensuring optimal efficiency and operational flow. Key duties included the strategic management of intricate calendars, scheduling of critical high-level meetings, comprehensive planning and execution of diverse events, and the efficient handling of all domestic and international travel logistics, and thorough expense reconciliation
Planned and executed corporate events including Annual Meeting, franchise grand openings, annual retreats, holiday and employee events, galas, developing event schedules and agendas, managing on-site logistics, sponsor and attendee management, guest speaker procurement, negotiating hotel contracts
Conducted research to gather and prepare briefing materials, agendas and presentations for executive meetings
Developed a wide range of professional documents, including presentations, reports, correspondence, and agendas, to support organizational objectives and facilitate effective communication
Trained and supervised administrative personnel, improving efficiency by 18% through enhanced workflows and delegation strategies, demonstrating early leadership capabilities. Onboarded new employees.
Managed contract review workflow, including routing of contracts for review, approval and execution
ALL STAR STAFFING, PEOPLESHARE & ADROIT PARTNERS January 2010 – March 2015
Executive Assistant
Contract Senior Executive Assistant for various corporations and executives, including President of Drinker Biddle & Reath, President of NBC Sports Network, Sr. Vice President of Governmental Affairs of Comcast Corporation, Managing Partners & EVP of PwC and CFO of AIG. Contracted responsibilities and duties included:
Calendar management including initiating, processing and tracking complex C-level executive meetings, schedules, domestic and international travel arrangements and itineraries
Coordinated logistics for over 50+ events, conferences, committees, special projects, and meetings
Developed and managed executive budgets tracking expenses and negotiating vendor contracts
Prepared and monitored complex legal documents such as property acquisitions, insurance contingencies and contracts, and confidentiality agreements
Drafted and edited complex and high-priority legal and financial documents, ensuring compliance and accuracy
Designed internal marketing materials, including pitchbooks, presentations and website updates
Maintained various statistical records for assigned tasks; maintained complex corporate and confidential files
JPMORGAN CHASE December 2006 - October 2009
Executive Assistant
Managed on and off-site monthly conferences which included: negotiated hotel conference room contracts, meeting spaces, and guest room rates; established hotel personnel contacts, conducted site and facilities inspections; authorized catering menus; procured audio visual and teleconference equipment, staff entertainment and air and ground transportation and accommodations for all attendees
Collaborated closely with partners, marketing and sales executives and marketing segment teams to plan special events to enhance market image and build industry contacts
Tracked, prepared and reconciled monthly expense reports, reviewed budget and allocated money to various departments
Produced high-level presentations and internal communications to support executive strategy and reporting initiatives.
Maintained and updated intranet content, fostering transparent communication across departments
EDUCATION
Widener University; Bachelor of Arts, English
CERTIFICATIONS
Texas Notary Public
CAP - IAAP Certified Administrative Professional
PACE - Professional Administrative Certificate of Excellence
Professional Event Planning – Skills Success
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