Administrative Assistant Support
Resume:
Karina Herrera
Houston, TX *****
**********@*****.***
Professional Summary: Highly organized and efficient Administrative Professional with 17+ years of experience in managing business office functions and providing exceptional support. Seeking to leverage my detail-oriented skills and adaptable personality to meet the company's needs. Proven ability to quickly learn, be flexible, and work hard with a strong drive to succeed. Authorized to work in the US for any employer. Work Experience:
Administrative Assistant Cummins Sales and Service – Houston, TX - Oct. 2024 – Present
● Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function, or other organizational leader/group.
● Performs activities under a moderate degree of supervision. Key Responsibilities:
Provides administrative support by conducting research, preparing statistical reports, and addressing routine information requests and permits.
Gathers, compiles, and verifies information and enters it accurately into documents such as reports, presentations, or forms; and office systems such as databases or spreadsheets.
Assists with data collection, data entry, and report generation on various departmental-related activities.
Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls, call center and scheduling meetings.
Responds to, or redirect, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers, and other third parties as applicable; submits documentation and enters requests for payments into the accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental-related business improvement assignments and projects as needed.
Performs other routine administrative activities as needed per the established procedures of the organization and/or department.
HR Safety and Compliance Specialist, Administrative Assistant / Personal Assistant Legacy Funeral Group Corporate - Houston, TX - Nov. 2021 -Sep. 2024
● Assisting and working directly with the CEO, Sr. VP, CFO, VP of Sales, Controller, Executive Assistant, Director of Administration, IT supervisor, Accounting Dept., HR Dept., Senior Management, Regionals, AP & AR.
● Establishment & Business Licensing and Permits – TX Funeral Service Commission in Austin, NM Regulation and The Licensing Department and Orange County Tax Collector in FL. Preened Licensing, Music Licensing, Professional Licensing.
● FDLIC Mailouts, Marketing Lunch & Learn, Facebook Boost, Postcards, Flyers, Pipeline and Lead entry for Sales Representatives. Data entry in AssetPanda and DocuSign.
● Passare Descendent Tracking and Auditing to AL, FL, KA, LA, NV, NM, OK, and TX. Company Directory.
● Submit IT orders: Printers, Ink, computers, laptops, tablets daily. Maintain Office supply and inventory. Submit and reconcile expense reports, FedEx, Amazon, Instacart.
● Traveling, event coordinating, managing the calendar for office meetings, managing daily check runs and errands.
● Cover the reception desk when required by greeting and assisting visitors, phone calls, and respond to email inquiries within a timely manner. Assist in the preparation of regularly scheduled reports. Handle multiple projects. Develop/maintain a filing system and handle sensitive information in a confidential manner. Administrative Assistant Brenner Tank Services LLC - Houston, TX - August 2010 to November 2021
● Provide executive-level administrative support to the President, Sr. Human Resources Manager, and General Manager, Parts Managers, Shop Associates, and Warehouse Departments for Houston and Louisiana. Improve procedures and meet demanding deadlines.
● New hire employee & termination processing. Checked all new Hires for work eligibility using E-Verify program & termination processing. Coordinate and maintain weekly attendance in Kronos, and safety records on 55 departmental employees. Insurance enrollments. Short Term Disability and LTD claims.
● Account Receivables & Accounting/ collections: Data Entry Skills, Attention to Detail. Receive and verify invoices for parts and services department. Receive and Post customer payments by recording cash, checks, and credit card transactions.
● Prepare, Verify and process batches/invoices for payment. Manage daily check runs. Record all checks and post payments in Great Plains. Prepare vendor monthly statements and invoices for mailing, email or fax.
● Assisting secretaries by answering multi phone lines. Direct calls and respond to inquiries. Greeting and assisting visitors. Orders all office supplies. Issues and maintains Certificates of Insurance for the company and vehicles.
● Workers’ compensation claims Update Lost Days. Service Awards. Employee & Labor Law Regulatory Compliance. Safety meetings. Annual Health Risk Assessment Screenings. Store Manager EZMONEY LOAN SERVICES - Houston, TX -May 2004 to August 2010
● Meet with applicants to obtain a payday loan. Process credit history, bank statements, and ID.
● Strong Collections skills.
● Develop a Marketing Plan with the city of Houston for business growth. Education:
Associate Degree in Business Administration Texas School of Business - Houston, TX March 2003 to 2005 High school diploma in General Studies North Shore High School - Houston, TX Aug. 1996 to May 2000 Skills
● Computer skills: Outlook, Scanning, Microsoft Office (Word, Excel, PowerPoint) GREAT PLAINS
● Executive Administrative, Administrative Support, Receptionist, Communication skills
● Human Resources Management, Payroll, Safety Committee Minutes
● Accounts Receivable, Debits & Credits, Accounts Payable, Accounting
● Computer Networking, GPS, Data Entry, Excel, Financial Report Writing
● Administrative experience (17+ years), Customer service, Office Management, Transportation management Languages:
● English – Fluent
● Spanish – Fluent
Licenses: Commercial Driver’s License
Computer Skills:
● Operating Systems: Windows 2000
● Office Suite: Microsoft Word, Excelx, PowerPoint, Outlook, Outlook Express, Teams
● Collaboration Tools: SharePoint, DocuSign, AssetPanda, Manage Calendar
● Accounting & Payroll: Great Plains, Kronos, Money Manager GPS/SecurID (Check Deposits)
● Document Management: Adobe, Scanning, I-9 verification, Passare
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