Administrative Coordinator Ii

Marlyn C. Martinez-Jones

College Station, TX ****5

281-***-**** ******.********@*****.*** https://www.linkedin.com/in/marlyn-martinez-jones-81ba581b

Professional Profile

Professional Summary

Over 20 exciting years working in accounting positions in finance, oil and gas, and biotech. Hard productive worker, analytical, and a problem solver who is a solid team player. Works well alone or on a team. Fluent in both English and Spanish. Proven ability to learn new systems and processes and adapt to changing environments with ease. A hardworking team player, who pays attention to detail and is committed to delivering excellent results

Competencies:

Fluent in English and Spanish (translator ability verbal and written).

Customer oriented and possess good customer and client handling skills.

Excellent negotiating skills.

Excellent communication skills

Organized and being able to plan and prioritize work.

Service Oriented; actively looking for ways to help people.

Decision maker and problem solving.

Able to communicate with supervisors, peers or subordinates.

Work Experience

FUJIFILM DIOSYNTH BIOTECHNOLIES, College Station, TX 04/2015 – 05/2024

Process Sciences Technician II (03/2020 - 05/2024

Obtained documentation for cGMP appropriate materials (raw materials and components), prepared item specifications for these materials, and tracked the completion of the specification paperwork. Assisted with other cGMP pre-production activities such as the selection of cGMP appropriate materials and equipment. Assisted the transfer of biological drug processes from process development (internal or client) groups in a CDMO environment.

Contacted vendors to obtain quality documents for new raw materials and components that required item specifications.

Completed item specification paperwork and obtained required approvals for these specifications.

On a daily basis, updated the item specification tracking log.

Assisted in the preparation of use requirement vendor quotes and the purchasing of equipment.

Purchasing Agent (04/2015 – 02/2020)

Managed all procurement and purchasing activities including verifying, preparing, and forwarding purchase orders. Verified receipt of items and authorization of payment.

Generated and verified purchase requisitions by comparing items requested to the master list, clarifying unclear items and recommending alternatives if necessary.

Prepared orders by verifying specification and price.

Obtained recommendations from suppliers for substitute items as necessary and obtained approval from the appropriate manager.

Verified received items by comparing items received to items ordered and resolved shipments in error with suppliers.

Authorized payments for purchases by forwarding receiving documentation to the appropriate manager for approval.

Kept information accessible by sorting and filing documents.

Provided purchasing planning and control information by collecting, analyzing, and summarizing data and trends.

Ensured proper GL accounting.

Reviewed and coded financial information for accuracy. Ability to take initiative and work independently

Monitored and followed applicable laws and regulations

Arranged payment of duty and freight charges

Excellent written and oral communication skills; keen eye for detail.

Exceptional project management skills and ability to set and meet deadlines.

AXIS PIPE AND TUBE INC., Bryan, TX 11/2013 – 03/2015

Purchasing Agent

Oversaw all major purchases. Worked as a team with engineers and managers from around the world. Expedited purchasing of all equipment and materials to ensure the new pipe manufacturing plant was operational on schedule. AXIS plant operated as the largest complete manufacturing plant for oil and gas pipes in Texas.

Monitored and followed applicable laws and regulations.

Qualified and selected company suppliers.

Prepared purchasing policies and procedures in accordance with AP rules.

Coordinated inventory needs with other departments.

Supervised supplier deliveries and invoicing.

Managed procurement activities (request for proposals).

Prepared management level business summaries.

NAVASOTA OILFIELD SERVICES, Navasota, TX 01/2013 – 11/2013

Business Administrator

Managed collections on delinquent accounts over 120 days. Reduced accounts receivable from an average of more than 180 days to 60 days, saving the company over $1M annually.

Updated weekly spreadsheets for monitoring delinquent accounts.

Processed bi-weekly payable invoices.

Processed daily billing of services, rental tickets, and the cost of goods sold.

Established and maintained filing system for invoicing.

Prepared management level business summaries.

Prepared supplier quality control documentation requirements.

TUBE SUPPLY INC., Houston, TX 09/2006 – 08/2012

Credit Manager

Reviewed credit to customers and collection receivables. Reduced accounts receivable from an average of 180 days bringing DSO to net 60 days and maintained that number.

Requested customer credit information from major credit agencies.

Reviewed requests for credit increases and determined appropriate credit limits.

Prepared monthly and weekly summaries for managers.

Contacted customer to collect payments on delinquent accounts.

Evaluated customer records and recommended payment plans, based on earning, savings data, payment history and purchase activity.

Reconciled credit card, ACH, and wire transfer customers to general ledger.

Document control by compiling credit references from other common customers and bank references to be included with credit applications.

Collaborated with other departments to identify, correct, and resolve issues to reduce denials and improve collections

Provide individual contribution to the overall team effort of achieving the department AR goal.

Independent, motivated self-starter who collaborates well with colleagues and across internal teams.

MASEFIELD AMERICA INC., Houston, TX 01/2005 – 08/2006

Office Manager

Managed the day-to-day activities of the Houston office of Masefield America. Set up one floor of new offices for oil and natural gas trading on schedule.

Processed full cycle accounts payable.

Daily tracking of European bank transactions for Masefield America and Masefield Canada.

Assisted the crude oil scheduling analyst and senior product trader in pricing and services.

Processed all bank reconciliations for both Houston oil and gas companies.

Facilitated communications with Spanish speaking customers.

Qualified and purchased computers and office equipment.

Maintained and updated filing, inventory, mailing and database systems either manual or using a computer.

Compiled, copied, sorted, and filed records of office activities, business transactions, and other activities

Opened, sorted and route incoming mail, answer correspondence, and prepare outgoing mail

Completed and mailed bills, contracts, policies, invoices, or checks

Troubleshooted problems involving office equipment, such as computer hardware and software

Completed work schedules, managed calendars, and arranged appointments.

Past Work Experience

NATIONAL OIL WELL VARCO, Houston, TX 09/2003 – 12/2004

Accounts Receivable

NABORS DRILLING, Houston, TX 03/2003 – 09/2003

Accounts Payables

TECHNIP OFFSHORE INC., Houston, TX 09/2002 – 01/2003

Accounts Payable Specialist

TALENT TREE INC., Houston, TX 07/1997 – 08/2002

Senior Accounts Payable Specialist

Education

Associate of Arts, Tourism Enterprises, University Institute for New Professions, Caracas, Venezuela

Coursework, toward Associate of Arts, Business Administration, Houston Community College, Houston, TX

Coursework, toward Associate of Arts, Business Administration, Andres Bello University, Caracas, Venezuela

Technical Skills

Proficient in Microsoft Word, Excel, PowerPoint, Harvard Graphics, Oracle 10.7, Business Objects, Peachtree, and 10 Key Touch, Great Plains.

Experienced in Systems, Applications, and Products (SAP ECC-SAP S4/HANA) .

Proficient in Accounting Software (Quick Books – Peachtree; Oracle 10.7-SAP)

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