Microsoft Office Real Estate

PROFESSIONAL EXPERIENCE

BLANK ROME LLP – Professional Assistant March 2020 – December 2022

Prepared accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software utilizing Microsoft Office and Adobe Acrobat

Prepared court filings, government documentation or closing materials, as appropriate for practice of team attorneys, professionals, and/or paralegals

Organized, scanned, copied filed and maintained legal documents ensuring compliance with the firm’s protocols and procedures using iManage Work 10, SharePoint, OneDrive and paper filing system

Prepared client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department

Performed administrative duties including submitting attorneys’ daily time entries via Intapp Time, coordinating travel arrangements, processing disbursements, vendor invoices and check requests using Chrome River, and scheduling messengers and other vendors for pick-up and delivery of documents

Managed client and internal communications by answering telephone calls, taking notes/messages and redirecting calls as appropriate

Scheduled hearings and meetings, conference rooms, catering and A/V equipment using Microsoft Outlook and EMS; coordinated schedules for practice of team attorneys, professionals, and/or paralegals

Facilitated the meeting of deadlines by maintaining multiple calendars/agendas, and provided timely reminders of due dates and upcoming events

Processed new business intake using Intapp Intake including submitting conflict checks, preparing new matter/new client forms, engagement agreements and conflict waiver letters and opening new files

Assisted marketing team with PowerPoint presentations and arranging speeches and conferences; created and maintained client contacts and marketing lists using Outlook and CRM tool Interaction

JENNER & BLOCK LLP – Practice Assistant February 2018 – November 2019

Drafted, revised, and proofread legal documents including correspondence, subpoenas, motions, and discovery requests and responses

Assisted Intellectual Property attorneys and paralegals with USPTO mark searches and preparation of exhibit binders and other materials required for depositions, hearings and trials

Assisted Corporate partner with M&A and securities transactions with foreign and domestic clients

Interfaced with domestic and international clients; coordinated conference calls, meetings and conference room planning, including required technology and services

Responsible for reviewing and revising pre-bills using Rippe LMSV and distributing client invoices

Handled new business intake including conflict checks, engagement letters and client matter maintenance

Managed heavy volume of domestic and international travel arrangements and provided itineraries

Entered timekeepers’ daily time entries using LMSV+ and assisted secretarial team with overflow

PRYOR CASHMAN LLP – Senior Legal Secretary July 2016 – December 2017

Assisted the Corporate, Financial Institutions and Real Estate Practice Groups by preparing legal documents, contracts, agreements, leases and LLC formation documents

Maintained corporate records for domestic and international companies

Prepared stock certificates, annual consents and resolutions; arranged documents to be apostilled

Responded to client calls and emails; maintained Outlook contacts and Interaction distribution lists

Managed multiple attorneys’ monthly time entries utilizing Carpe Diem

Handled billing matters with billing coordinator, pre-bills and distribution of client invoices and cover letters

Prepared engagement letters and requested conflict searches; maintained client matter records

Scheduled meetings, lectures, interviews, teleconferences and CLEs; managed multiple Outlook calendars

Responsible for a heavy volume of international and domestic travel planning and detailed itineraries

Processed reimbursement requests, expense disbursements and recorded receipts for tax records

LATERALED WITH WOLF HALDENSTEIN’S REAL ESTATE PRACTICE GROUP TO THE 3 FIRMS BELOW; SUPPORTED THE TEAM FOR 10+ YEARS AS LEGAL EXECUTIVE ASSISTANT July 2005 – March 2016

HOLLAND & KNIGHT LLP / DEWEY & LEBOEUF LLP / WOLF HALDENSTEIN ADLER FREEMAN & HERZ LLP

Prepared, revised, and proofread legal documents including condominium offering plans, purchase and sale, agreements, commercial leases, audit letters, estate documents, by-laws and proprietary leases

Responsible for heavy volume of pre-bills, including review and markup with Partner; prepared cover letters for invoices and distributed to clients; followed up with clients regarding billing questions and A/R collections

Managed calendars and coordinated travel for Partners and Associates, remaining mindful of preferences

Sent approved communications on behalf of Partners; handled a diverse range of administrative assignments

Entered principals’ time using Elite

Prepared conflict checks, conflict waiver and engagement letters; maintained client matters in LegalKey

Coordinated and scheduled meetings, teleconferences and CLEs; organized materials for participants

Arranged and monitored all travel for attorneys and processed related expenses for reimbursement

Assisted with marketing projects including legal table submissions such as Chambers, Legal 500 & Benchmark

EDUCATION

HOFSTRA UNIVERSITY, Hempstead, NY Bachelor of Arts, Computer Science

QUALIFICATIONS AND SKILLS

Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Proficient in iManage Work 10, FileSite, Adobe Acrobat Pro, Microsoft Teams, Zoom, SharePoint, Chrome River, Interaction, ChangePro, Elite, Compliflow, Intapp Time, Intapp Intake, Carpe Diem, and LegalKey

Strong time management, interpersonal and writing skills

Client service oriented with excellent communication and organizational skills

Ability to organize and/or shift priorities in a consistently fast-paced environment

LANGUAGES Proficient in Russian; basic German and Spanish

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