Administrative Assistant Executive

SUMM ARY

EXPERIENCE

Mirna Alexis Pagan New York City 917-***-**** **********@*****.***

An enthusiastic, highly motivated professional with over 20+ years of experience working with senior managers and teammates to complete projects and achieve the group’s goals and objectives.

• Excellent organizational skills, detailed oriented with strong prioritization

• Efficient, quick learner and adaptable to changing environment

• Manage confidential and highly sensitive information

• Bilingual - English and Spanish

Parkchester South Condo, Bronx, NY August 2024 to Present Executive Administrative Assistant

• Answering high demand calls from tenants.

• Organize meetings and maintain scheduling for General Manager, Director of Operations and Field Director.

• Maintain all filing system for all buildings.

• Pre screen candidates.

• Order and maintain supplies for the department.

• Perform general administrative duties as requested.

• Assist with special projects and coverage for other assistants. Aaron School, New York, NY June 2021 to January 2024 Business Office Associate

• Set up new student files, scan audit, maintain all client files and student roster as needed

• Manage bi weekly supply and purchase orders

• Add all new students in NetSuite using their applications to complete online profile

• Review and upload all acceptance forms

• Assist with onboarding process perform orientations, develop and cultivate relationships with new employees to help attract and retain candidates

• Review, reconcile and process AR and AP

• Process payments which includes vendor invoices, employee reimbursements, AP and AR Wells Fargo, New York, NY November 1996 to August 2020 Administrative Assistant

• Manage complex calendar for senior managers and maintained Outlook inbox daily to correspond and/or approve various requests as a delegate

• Prepare meeting agendas, documents and rosters for internal staff and leadership calls

• Coordinate domestic / international travel and prepared travel agendas for internal and external client meetings

• Responsible for accounts payable and receivables for all departmental loan

• Manage Energy Star metrics for all loans

• Submit monthly expenses following guidelines and policies and approve expenses for the line of business

• Manage department requests for charitable donations, sponsorships, subscriptions and gaming events

• Line of business coordinator for departments space planning, restructures, relocations or restacks

• Create departmental and subdivision organizational charts in various formats

• Liaise with HR and management to submit requisitions for new hires, onboard new hires, consultants/contractors, associates, interns and off boarding as needed

• Order all technology and mobility equipment

• Maintain administrative paper and electronic filing system

• Handled inquiries and direct calls to appropriate contacts

• Answered two switchboards, screened and transferred all incoming calls accordingly and greeted and announced all visitors

• Order and maintain supplies for the department

• Perform general administrative duties as requested EDUCATION

Taylor Business Institute, New York, NY June 1999

Associate’s degree in finance and business management Microsoft office Adobe, (Zoom and Teams) Concur system, American Express Travel, Quickbooks, NetSuite, ADP (Oracle, CARCO Filenet, SiteCompli, DOBNow,)

COMPUTER SKILLS

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