Office Manager Business

LINN S. HEDGES ******.****@*****.***

**** *. **** **., *******, Tx 75160 808-***-****

SUMMARY

A professional utilizing a proactive approach with constituents. Possess an extensive background in accounting, internal auditing, and operations. Contributions include a high-level of detail, a professional demeanor, a proficiency in team building and leading, as well as an ability to meet or exceed deadlines.

PROFESSIONAL QUALITIES

Proficient in use of GAAP, financial reporting, and cost accounting

Skilled in computer software such as Timberline, Mas90, Power Tools, FAS, MIP, Microsoft Excel

Competent in all aspects of accounting, office operations, and machines

Articulate in written and oral communication

Works well independently or on a team

Able to coordinate multiple task functions

Solves problems in stressful situations with a positive outcome and attitude

Creates and maintains positive working relationships with staff, subcontractors, and vendors

RELEVANT EXPERIENCE

2022-2024 Triple A Muffler and Brakes Terrell, Texas

Counter Person

Answer phones

Assist customers with their pricing or schedule

State Auto, Truck, Bus, Mobile Home inspections

Enter invoices/customers in Point-of-Sale System

Maintain the waiting room

Organized the filing by year

Updated employee files to include all necessary paperwork

Closed out and balanced cash drawer in absence of owner

Cash handling client payments throughout the day

6/2020 to 7/2021 United Church of Christ (UCC Judd) Honolulu, Hawaii

Office Manager

Answer phones, take messages and resolve issues; refer to other non-profit agencies

Input payroll bi-weekly, enter into accounting program

Posted cash receipts deposit weekly

Generated accounting reports, Financial Statements, P&L, donation reports, and fund-raising reports

Assisted parishioners with questions and guidance, usually with their donations

Kept the annual fund raiser on an Excel Spreadsheet

Corresponded, via, thank you letters to members of donations accepted on behalf of a deceased loved ones

Generated the monthly newsletter as well as the weekly bulletin

7/18 to 3/2020 COVID Break From Full-Time Employment Kailua, Hawaii

LINN S. HEDGES ******.****@*****.***

1206 E. High St., Terrell, Tx 75160 808-***-****

Page 2

8/2017 to 9/2018 AES Hawaii Kapolei, Hawaii

Liaison - Temporary

Review and forward invoices online for proper Team Leader’s approval for processing

Research invoice discrepancies making the corrections to expedite prompt payment

Work with staff members, Argentina, and various states (international company) to coordinate payments

Follow up on necessary service/received entries, collaborating with the plant and team leaders

Assist accounts Payable on selecting the correct line item on purchase order to charge invoice

Resolve vendor issues assuring that invoices are charged to the correct vendor number

Create paperwork and invoices for international coal shipments

2016-7/2017 Atlas Insurance Agency Honolulu, Hawaii

Accounting Supervisor - Temporary

Supervised 2

Trained and entered accounts receivable posting of income and commissions

Assisted and supervised accounts payable, payroll and 1099 for sales staff

Review and correct prior postings through self-audits

Additional duties as assigned

2014-7-2015 Pacific Historic Parks Waipahu, Hawaii

Bookkeeper

2006-2013 Hina Mauka Kaneohe, Hawaii

Accounting/Supervisor/Controller

Oversaw all daily functions and operations of the accounting department with current staff of 4; evaluated employee performance and opened opportunities for training, development and growth

Planned and compiled budgets for revenues in excess of $9 million from historical data and current programs; monitoring cash flow by contract; assisted CFP with statistical data for the completion of the RFP’s

Reviewed contracts for compliance in relation to billing and reporting reducing billing delays and efforts with electronic invoicing

Updated general ledger and financial reporting information within accounting modules; set up code for new programs and contracts as needed; allowed by contract reporting and budgeting

Balanced, reviewed and maintained all subsidiary ledgers monthly (cash journal, individual asset and liability accounts); identified discrepancies, researched and made appropriate correction

Prepared monthly financial statements and various analyses for supervisors, project managers, and upper management; facilitated timely managerial decisions

Maintained monthly inventory-fixed Assets and property; provided accurate monitoring of asset depreciation for over 2500 items in multiple locations

Documented, established and communicated accounting policies and procedures

1992-2006 Kaneohe Yacht Club Kaneohe Hawaii

Assistant Manager/Controller

Tracked construction costs of galley rebuild of $1.5 million, budgeted and accrued funding with no errors

Managed daily operations of facilities, including grounds and piers.

Supervised staff of 15-25 for full service private club, including food service, special events, members and guests.

Managed investments and expenses of new programs and events for monthly program funding analysis

Created budgets in excess of $2.5 million from historical data

Projected revenues and expenses of new programs and events for monthly program funding analysis

Negotiated service contracts with vendors contracts, and talent agents

LINN S. HEDGES ******.****@*****.***

1206 E. High St., Terrell, Tx 75160 808-***-****

Page 3

Compiled financial statements by department and combined with all adjusting correction entries

Entered all payroll data for biweekly payroll including GL entries

Brought tax reporting up to current regulations by developing procedures for online filing

PROFESSIONAL ACCOMPLISHMENTS

Acted as liaison; worked closely with independent auditors, by providing documentation, analysis and support for year-end audits.

Achieves successful year-end audits with no finding for 4 consecutive years.

Developed budget variance on financial statement to assist in program spending

Brought financial statement current and in line with contract requirements

Created highly detailed department and combined budgets.

Established current policies regarding asset management and updated accounting forms.

Researched, updated and corrected balance sheet accounts going back to 1993 for Hina Mauka

To ensure accuracy of balance sheet.

Developed both the Kaneohe Yacht Club Safety Manual and Kaneohe Yacht Club Accounting Manual.

Created the Hina Mauka Accounting Manual, Fixed Asset Procedures and the Month End Process Manual.

Brought tax reporting up to current regulations by developing procedures for online filing

EDUCATION

Parsippany High School College Prep Graduated Parsippany, New Jersey

Institute of Business Technology Business and Accounting Associates Graduated Parsippany, New Jersey

Louisiana State University Business and Accounting 12 credit hours Baton Rouge, Louisiana

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