Office Manager Accounts Payable

Natalie E Dvorak

PROFESSIONAL SUMMARY

oExtensively trained in JDE/Oracle and QuickBooks.

oHighly skilled in troubleshooting all accounting issues with speed and accuracy.

oResults-oriented and solution-focused professional.

oCapable of effectively serving as the first point of contact for employee-related issues.

oAdept at successfully solving complex problems.

oHR professional adept at building consensus amongst staff and creating an involved workforce with excellent analytical skills and experience with benefits and payroll administration

oFosters an environment of teamwork and continued growth and development across all functions.

o15+ years managing clerical, communication and project management tasks in corporate environments. Adaptable and familiar with a host of database systems.

oExpertise in identifying errors while proofreading data already entered into the system.

oAccomplished at transposing large amounts of data with accuracy and speed.

oHighly skilled in office administration, data organization, proofreading, database management and word processing.

SKILLS

oMS Office, Advanced Excel, Access, PowerPoint

oJDE, Oracle, Coupa, AS400, UKG, Deacom, EVO

oIntuit QuickBooks specialist

oKronos Payroll

oUnion Payroll

o75+ WPM, 15617 KPH

oAccount reconciliation

oG702 and G703, Lien Waivers

oOffice management- exceptional organization and superior attention to detail

oAccounts payable specialist- expertise in invoice and payment transactions

WORK HISTORY

RTS Packaging, LLC – Hillside, IL 03/2018 to 12/2024

Office Manager/Bookkeeper

Supported change management by understanding and addressing impacts of new accounting policies, financial statement initiatives and non-standard transactions.

Oversaw departmental accounting and budgeting.

Created and initiated accounting procedures to increase organization.

Managed all areas of accounting, including accounts payable and receivable, general ledger management, banking reconciliations and monthly balance sheet statements.

Managed accounting operations- journal entries, collections, reconciliations and payroll processing.

Reconciled all payroll liabilities to the general ledger and prepared monthly payroll accrual entries. Determined payroll liabilities by comparing employee federal and state income and social security taxes to employer's social security, unemployment and workers' compensation payments.

Managed payroll for an organization of 125 personnel.

Processed various garnishments, including child support, bankruptcies and tax levies.

Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.

Coordinated and maintained office organization to keep facilities efficient, organized and professional.

Streamlined office operations by computerizing activities, managing customer communications, scheduling payments and tracking records and documents.

Oversaw office inventory activities, including ordering, requisitions, stocking and shipment receiving.

Arranged corporate and office conferences for over 125 company employees and guests. Ordered all office supplies including ink cartridges, toner and paper.

Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information using JDEdwards software.

Recruited and hired qualified candidates for vacant and new positions.

Controlled workmen's compensation claims by eliminating unnecessary filings, streamlining processes.

Reduced process lags by accurately managing confidential records for staff members. Updated training processes by reviewing existing documentation, leveraging feedback from associates and working with legal and compliance teams to ensure available information accuracy and usability.

Allstar Asphalt Inc – Wheeling, Illinois 09/2016 to 03/2018

Office Manager/Accounting Manager

Handle all office procedures. HR department.

Certified payroll as well as pay requests

Established a QuickBooks accounting system to reflect accurate financial records.

Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.

Balanced monthly general ledger accounts to accurately record cost and month end accruals. Posted receipts to appropriate general ledger accounts.

Determined payroll liabilities by comparing employee federal and state income and social security taxes to employer's social security, unemployment and workers' compensation payments.

Maintained integrity of general ledger, including the chart of accounts. Analyzed monthly balance sheet accounts for corporate reporting.

Robert Half for Permatron Corporation – Rosemont, IL/Elk Grove Village, IL 02/2016 to 07/2016

Accounting/HR/Office Manager

Perform complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.

Prepare accurate financial statements at end of the quarter.

Oversee the day-to-day processing of payroll for40+ employees, including review of timesheets and computing pay in accordance with FLSA.

Manage accounts receivable Maintained daily bookkeeping report.

Check figures, postings, accounting docs for correct entry, mathematical accuracy and proper coding.

Maintain 100% accuracy in calculating discounts, interest and commissions. Research and resolved accounts payable discrepancies.

Compose effective accounting reports summarizing accounts payable data.

Monitor payments due from clients and promptly contacted clients with past due payments. Reconcile discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.

Code and entered at least 70+ invoices each day into the in-house accounting software. Reconcile vendor statements and handled payment complaints or discrepancies.

Supervise invoice processing, purchase orders, expense reports, credit memos and payment transactions.

EFP – Addison, IL 10/2014 to 01/2016

Corporate Office Manager, Executive Assistant

Composed effective accounting reports summarizing accounts payable data.

Reconciled discrepancies between Corporate credit cards and handle nationwide expense accounts.

Plan and book travel for various offices of the company. Reduced office expenses by.

finding smarter solutions for vendors, suppliers and services. Analyze and reconcile financial reports for corporate sales team.

Analyze procedure for order department to run productively with least amount of down time.

Order all supplies for divisions nationwide.

Handle the day to day operations of corporate facility. Continually work to improve production of work thru out office. Problem solving any concerns or complaints from employees.

Consistently multi-tasking and prioritizing to complete multiple projects at hand. Plan corporate luncheons, meetings, etc.

Beverly & Pause Law Office – Chicago, Il 06/2000 to 05/2014

Office Manager

Maintained 100% accuracy in calculating discounts, interest and commissions.

Successfully implemented new technologies and process automations for continuous improvement.

Facilitated successful internal and external audits through sound and thorough documentation. Composed effective accounting reports summarizing accounts payable data.

Posted receipts to appropriate general ledger accounts.

Monitored payments due from clients and promptly contacted clients with past due payments. Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account.

Handled the daily running of the office internally and externally to maintain a pleasant and productive working atmosphere.

Researched and resolved accounts payable discrepancies.

Balanced monthly general ledger accounts to accurately record cost and month end accruals. Created daily and weekly cash reports for accounting management.

Reconciled vendor statements and handled payment complaints and or discrepancies. Reviewed all expense reports for accuracy and proper expense disclosure.

Supervised invoice processing, purchase orders, expense reports, credit memos and payment transactions.

Handled all payroll for office personnel and attorney pay distributions and 1099\'s as well as all payments and contributions to company 401K.

Handled all insurance policies for Health and business accounts.

Filed and addressed employee complaints in accordance with company policies and government regulations.

Performed billing, collection and reporting functions for office generating over $4 million annually.

EDUCATION

High School Diploma Fenton High School

Contact this candidate