Executive Assistant Front Desk

Maegan Liberatore

512-***-**** *********@*****.*** linkedin.com/in/maegan-liberatore/

Administrative & Remote Office Support Professional Front Desk & Calendar Coordinator Digital Communications Specialist

PROFESSIONAL SUMMARY:

Experienced administrative and HR professional with 20+ years supporting office operations, remote onboarding, scheduling, and employee communication. Adept at managing calendars, coordinating meetings, handling digital records, and creating a positive, service-oriented experience for employees and partners. Tech-savvy, people-focused, and well-versed in remote tools including Google Workspace, Zoom, Slack, and Microsoft Office.

CORE COMPETENCIES:

Virtual Front Desk Support Calendar & Meeting Coordination Digital Record Management Remote Office Operations Video Conferencing Tools (Zoom, MS Teams) Call and Email Routing Travel and Executive Scheduling Support Employee Lifecycle Management Payroll Processing HRIS Systems Benefits Administration & Reconciliation Case Management Systems Timekeeping Audits Excel Reporting & Data Analysis Regulatory Compliance Cross-Functional Communication PROFESSIONAL EXPERIENCE:

Operations Director

Soul Mountain Company - Remote July 2024 – Current

● Spearhead daily operations for a product-based startup, collaborating with founders to refine business strategy and manage production timelines.

● Lead sourcing and procurement of sustainable materials, negotiating with global suppliers to ensure quality and ethical practices.

● Establish partnerships with international manufacturers and oversee production processes to meet brand standards.

● Acted as the primary point of contact for internal and vendor communications; managed virtual scheduling, digital file access, and remote SOPs.

● Bridge design, manufacturing, and logistics teams to launch new products on time and within budget.

● Maintained digital records and created internal SOPs to streamline virtual operations.

(Contract ending due to tariffs and manufacturing challenges.) HR Generalist

Circuit of the Americas - On site December 2023 – July 2024

● Provided full-spectrum HR support including onboarding, payroll, separations, and employee relations.

● Handled leave, benefits, and pay inquiries, partnering with payroll and legal to resolve escalated issues.

● Managed recruitment and hiring processes for key roles.

● Maintained and updated HR policies to ensure compliance with labor laws and internal standards.

● Processed biweekly payrolls in collaboration with finance.

(Relocated to Pensacola; position not eligible for remote work.) HR Generalist

Whole Foods Market - Hybrid February 2022 – December 2023

● Supported 725+ employees on employee relations, performance issues, and timekeeping compliance.

● Served as liaison between store operations and HR support teams (HRIS, Benefits, Legal, L&D).

● Audited and corrected timekeeping errors; ensured compliance with federal and state labor regulations.

● Contributed to strategic implementation of HR initiatives across departments. Operations Manager and Payroll Coordinator, Human Resources A&O Enterprises DBA IV Bars LLC - Remote December 2018 – April 2022

● Managed multi-state payroll and coordinated all HR processes for 100+ employees.

● Processed garnishments, back-pay, and compliance-related audits.

● Oversaw disability-related leave documentation and adjustments in accordance with regulations.

● Developed employee handbooks and policies to support growth and legal compliance. Operations Coordinator, Marketing

Open Mortgage, LLC - On site January 2018 – September 2018

● Managed logistics for promotional campaigns and corporate event planning.

● Maintained marketing inventory, vendor coordination, and sourcing approvals.

● Enhanced customer engagement through consistent branding and outreach efforts. Human Resource and Finance Associate

Open Mortgage, LLC - On site January 2015 – January 2018

● Coordinated event and executive scheduling, managed inventory communications, and served as liaison for vendor and promotional logistics

● Administered employee benefits, processed timecards, and ensured payroll accuracy.

● Supported interdepartmental collaboration across HR, Finance, and IT.

● Led onboarding initiatives to improve employee experience and retention. Additional Experience 2002–2015:

Held progressive roles as Marketing Assistant, Legal Researcher, and Business Development in media, legal, and science-driven industries. Responsibilities included team leadership, financial reporting, case analysis, and live event marketing.

EDUCATION & CERTIFICATIONS:

Institute for Integrative Nutrition – Health Coach Certification Austin Community College – Massage Therapy License Southwest Tennessee Community College – General Studies

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