Office Assistant Accounts Payable

RICHARD A. ADAMS JR.

TRAINING

Deltek; A/P *.*; Deltek GCS Premier, Microsoft Office Suite for Windows; HTML 1.2; Windows XP Professional; Lawson, Oscar, Quickbooks, Aacpac, Great Plains

EXPERIENCE

2009-present Broadcasting Board of Governors (BBG) Washington, DC

Office Assistant/Contracts - Contracted through Metro Staffing Resources

Serves as Office Assistant to two Contracting Officers and 2 Contract Specialist.

Types draft statement of work, (SOW) for new contracts for the Contracting Officers and Contract Specialists which include specifications, packing and shipping requirements, terms and conditions and all other special and standard clauses required. Ensuring proper formatting, grammar and spelling is correct.

I Include all contract file forms and documentation for starting a contract which include a check list, most recent solicitation, equipment agreement, and closeout document.

Responsible for creating and maintaining hundreds of contract files for the Broadcasting Board of Governors, Office of Contracts, M/CON Branch; retrieves and maintain contracts ensuring all files are filed in the correct order in their file cabinet.

Maintains the Branch’s contract closeout log. Receives closeout file from the Contracting Specialist to input data on a Microsoft Excel spreadsheet and file in the appropriate closeout file cabinet.

Responsible for Xeroxing and scanning of contracts, contract modifications, Purchase Orders and other procurement and contracting material in PDF format and distributing to the Contracting Officers and information for meetings for review by the Board of Governors, and Directors’ in the agency.

Inputs contracts acquisitions in the Federal Procurement Database System (FPDS-NG)

2007-2008 Kastle Systems Rosslyn, VA

Accounting Specialist - Contracted through K-Force Staffing Agency

Provided direct administrative support to Accounting Manager by investigating and analyzing various accounts such as general ledger, accounts payable, accounts receivable, payroll and labor distribution

Responsible for performing vendor payable reconciliations and audit to verify amounts paid and to resolve discrepancies

Process over five hundred government and commercial Administrative Purchase Requests each month

Accumulate and compile data using ledgers, worksheets, and other necessary accounting tools to ensure accurate proper handling of accounts

Investigate questionable data and prepare daily and weekly reports

2005–2007 Bridgestreet Corporate Housing Worldwide Inc. Arlington, VA

Accounting Specialist

Accounts Payable Specialist for government and commercial entities with Bridgestreet CHW Inc.

Provide direct support to the Accounting Manager and the Comptroller by investigating and analyzing various accounts such as general ledger, accounts payable, accounts receivable, payroll and labor distribution

Process over five hundred government and commercial Administrative Purchase Requests each month totaling over one million dollars in expenditures using Deltek Lawson Portal and Citrix Metaframe XP

Accumulate and compile data using ledgers, Microsoft Excel, and other necessary accounting tools to ensure accurate and proper handling of accounts

Investigate questionable data and prepare daily and weekly reports

Maintain a inclusive and orderly set of records essential to each phase of the accounting system

Prepared detailed statistical reports, statements, and schedules

Responsible for performing vendor payable reconciliations and audit to verify amounts paid and to resolve discrepancies

Provide operational assistance for Program Managers

Assist Chief Financial Officer with budget entries and create spreadsheets upon request.

2004–2005 Fannie Mae Bethesda, MD Business Analyst - Contracted through Appix, Inc. (An ATS Company)

Compared data gathered from Multifamily Rent Rolls with information provided by Fannie Mae to ensure accurate data entry.

Input rental data into MS Excel followed by migration to MS Access

Ran reports from both MS Excel and MS Access for senior management review.

Provided follow-up with lenders and clients regarding data inconsistencies or inaccuracies

2000–2004 Advanced Technology Systems Mclean, VA

Accounting Specialist

Sole Accounts Payable Specialist for both government and commercial entities with ATS and its subsidiaries

Provided direct administrative support to Accounting Manager by investigating and analyzing various accounts such as general ledger, accounts payable, accounts receivable, payroll and labor distribution

Process over five hundred government and commercial Administrative Purchase Requests each month totaling over one million dollars in expenditures using Deltek GCS System 3.0

Accumulate and compile data using ledgers, worksheets, and other necessary accounting tools to ensure accurate proper handling of accounts

Investigate questionable data and prepare daily and weekly reports

Maintain a complete and systematic set of records pertinent to each phase of the accounting system

Prepared detailed accounting statistical reports, statements, and schedules

Perform other related accounting tasks in order to gain progressive, practical experience in the operation of the company’s accounting system

Responsible for performing vendor payable reconciliations and audit to verify amounts paid and to resolve discrepancies

Provide operational assistance for Program Managers

Assist Chief Financial Officer with budget entries and create spreadsheets upon request.

1997–2000 Advanced Technology Systems Mclean, VA

Facilities Management Specialist

Organized and assisted in all office moves including preliminary administrative requests and processing

Set up computer workstations for new personnel including installing LAN cards and troubleshooting errors

Received, administered and tracked Service Ticket Action Resolution Systems (STARS formerly PTARS) for equipment requests and problem resolutions initiated by government-contract assigned employees

Received, filled, and filed corporate supply requests from stationary to computer equipment and travel

Maintained computer equipment inventories where total assets were valued for over Fifty thousand dollars

Performed repairs on small equipment

Provided other administrative functions while assisting Facilities Manager

1993–1996 Facilities Management Company Landover, MD

Facilities Management Specialist

Delivered sensitive documents from HUD to various recipients on Capitol Hill

EDUCATION AND TRAINING

Montgomery Community College MD

Cousres towards BA-Accounting

Certificate in Essentials of Accounts Payable

Corporate and State Sales tax training

• *************@*******.*** .

3600 CASTLE TERRACE SILVER SPRING MD 20904 • PHONE 301-***-****

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